CON Evaluation of Undergraduate Students version May 2008

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Evaluation of Undergraduate Students Subsection: 5.2.15
Section 5.0 - Students Originating Date: March, 1972
Responsible Reviewing Agency:
Agency Name
Revised: March, 1992
Revised: October, 1998
Revised: May, 2008
J:/RESOURCE MANUAL/Table of Contents College of Nursing Resource Manual


  1. Course objectives shall be the basis for evaluating student achievement. In clinical courses, learning experiences in both classroom and clinical laboratory must be evaluated.
  2. Course faculty shall develop methods for providing ongoing, systematic, and comprehensive feedback to students regarding their clinical performance.
  3. The students shall have access to their theory grade in the course at midterm and at final.
  4. Minimum evaluation of clinical achievement should include written feedback at the end of each clinical week, at mid-term, and at the conclusion of the course.
  5. Students may request an evaluation of progress at any time for the purpose of additional guidance.
  6. Students shall have access to their own evaluations and records.
  7. Regular clinical progress and clinical evaluation records may be disposed of following a student’s successful completion of the NCLEX-RN or one year after graduation, whichever occurs first.
  8. Students may request and receive copies of any information in their own records to which they have not waived access. The cost of the photocopying shall be borne by the student.
  9. Any papers or projects that are factored in the final course grade are to be returned to students in a timely manner.


  1. Students shall be oriented to evaluation policies and procedures in each course at the beginning of the semester.
  2. Regular clinical progress notes and a summarized statement of evaluation of undergraduate student's clinical progress shall be entered in the student's cumulative record.
  3. Evaluation records shall be dated and signed by the instructor and student. The signature indicates that the student has read the record. It does not indicate that the student agrees with the evaluation.
  4. All grades must be completed and submitted to Academic Records (or Student Services on some campuses), by the final day of the semester.
  5. Course Coordinators shall be responsible for securing and presenting the following data to the Associate Dean (via Student Services on some campuses) for review and filing in students' records each semester:
    1. Final grades.
    2. Clinical evaluations.
  6. Final summary evaluations will be completed by faculty.
  7. When students review original personal records, either a secretary or faculty member must be present.