CON Travel Authorization and Reimbursement

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Faculty Policies

UNIVERSITY OF NEBRASKA MEDICAL CENTER COLLEGE OF NURSING
Travel Authorization and Reimbursement	Subsection: 4.2.3
Section 4.0 - Faculty Policies	Originating Date: May 1974
Responsible Reviewing Agency: Executive Council	Revised: August 1998 Revised: February 2000 Revised: April 2004 Revised: November 2004 Revised: November 2006 Revised: November 2007 Revised: March 2014 (changes) Revised: January 2015 (changes) Revised: November 2021 (changes) Revised: February 2025 (changes)
Related Documents: University of Nebraska Travel Policy

Purpose

Ensures all travel complies with the policies, procedures and guidelines established by the University of Nebraska Travel Policy and establishes priority and rationale for faculty and staff travel and reimbursement practices.

Scope

Applies to all faculty and staff.

Policy

All travel will comply with the policies, procedures and guidelines established by the University of Nebraska Travel Policy, TO-01, in addition to the policies and procedures of the College of Nursing. All travel approval and reimbursement is contingent on alignment with College priorities and availability of travel funds.

I. Travel for Scholarship

Travel is sometimes required to conduct the business of the College. Faculty and staff may be reimbursed for authorized, travel required while supervising clinical experiences in clinical agencies, attending required meetings, or otherwise conducting official College business.

Faculty members are encouraged to present scholarly work and promote the mission of the College. The presenting author will receive priority for support. When additional authors attend the same meeting, less or no support may be provided for their travel. The first presentation of a paper will receive priority over subsequent presentations of that paper. Consideration will be given to the number of trips supported for an individual.

Priority for approval of travel requests will be given to all the following types of requests if funds are available:

• Presentations of scholarly papers.
• Meetings of regional, national or international organizations of which the college is a member and should be represented for voting and information purposes, e.g., American Association of Colleges of Nursing, Midwest Nursing Research Society, etc.
• Travel to receive a regional, national or international award or recognition.
• Meetings of regional, national or international organizations of which the individual is a member and has been approved by the dean to network and recruit faculty or students and otherwise increase visibility of the college.
• Workshops and conferences for faculty and staff development and/or to promote the mission of the College at the discretion of the division assistant dean.
• Personal professional development accounts will be utilized prior to other funds.
• Reimbursement up to a maximum of $1000 per academic year may be awarded to faculty and staff.

Reimbursement in general does not cover the full costs associated with travel and is based on available funding and the priorities listed above. All conference registrations must be approved as part of the travel request prior to completing the registration.

II. Travel for Official College Business

Travel reimbursement must be to and from a temporary work location and must be 50 miles or more to qualify for reimbursement. Travel is calculated to and from the place the employee leaves and returns as long as it does not exceed the mileage to and from the permanent work location.