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Purchasing: Difference between revisions
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The [http://www.nebraska.edu/board.html University of Nebraska Board of Regents] established a purchasing policy to provide uniform guidelines for the administration of the [http://www.nebraska.edu/ University of Nebraska]. This policy applies to funds administered by the University for the purchase of supplies, equipment and services. | The [http://www.nebraska.edu/board.html University of Nebraska Board of Regents] established a purchasing policy to provide uniform guidelines for the administration of the [http://www.nebraska.edu/ University of Nebraska]. This policy applies to funds administered by the University for the purchase of supplies, equipment and services. | ||
The commitment of University funds is made by means of an official University purchase order or contract, approved by the appropriate administrative officer or designee. For more information, see [[Contract Signature Authority]]. | The commitment of University funds is made by means of an official University purchase order or contract, approved by the appropriate administrative officer or designee. For more information, see Contract Signature Authority Tables, [https://wiki.unmc.edu/images/8/83/UNMC_Exec.Memo.13_Signature_Authority.pdf Executive Memorandum 13 Contract Signature Authority] by position, [https://wiki.unmc.edu/images/f/fe/UNMC_Exec.Memo.14_Signature_Authority.pdf Executive Memorandum 14 Contract Signature Authority] by position, and [https://wiki.unmc.edu/images/4/40/Sign_authority_Names.pdf Authorized UNMC Officials (Signers) by name and position]. | ||
No agent may participate in the selection, award or administration of a purchase order or contract if they have a real or apparent conflict of interest. See UNMC Policy No. 8010, [[Conflict of Interest]]. | No agent may participate in the selection, award or administration of a purchase order or contract if they have a real or apparent conflict of interest. See UNMC Policy No. 8010, [[Conflict of Interest]]. | ||
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Purchase requests for capital equipment valued at $50,000 or greater and used primarily for research purposes must be reviewed by the Office of the Vice Chancellor for Research prior to finalizing the purchase (issuance of a purchase order). This process not only prevents the unnecessary duplication of expensive equipment, but also allows the tracking of the availability of technology on campus in order to maximize use of available equipment. | Purchase requests for capital equipment valued at $50,000 or greater and used primarily for research purposes must be reviewed by the Office of the Vice Chancellor for Research prior to finalizing the purchase (issuance of a purchase order). This process not only prevents the unnecessary duplication of expensive equipment, but also allows the tracking of the availability of technology on campus in order to maximize use of available equipment. | ||
===Travel agencies=== | ===Travel agencies=== | ||
The University of Nebraska system has contracted travel agency services with selected agencies. Travel reservations involving funds administered by UNMC are to be arranged through the contract travel agencies. Please refer to UNMC's [[Travel and Reimbursement]] Policy | The University of Nebraska system has contracted travel agency services with selected agencies. Travel reservations involving funds administered by UNMC are to be arranged through the contract travel agencies. Please refer to UNMC's [[Travel and Reimbursement]] Policy. To receive additional information, contact [http://info.unmc.edu/procurement/travel/ Travel]. | ||
===Moving companies=== | ===Moving companies=== | ||
Authorized moving expenses for the transportation of personal household goods of new employees or relocation of full-time employees should be made solely to UNMC's contract carrier, except as approved and authorized by the Vice Chancellor for Business and Finance or designee | Authorized moving expenses for the transportation of personal household goods of new employees or relocation of full-time employees should be made solely to UNMC's contract carrier, except as approved and authorized by the Vice Chancellor for Business and Finance or designee. Contact [https://info.unmc.edu/procurement/accounts-payable/index.html Accounts Payable] for more information. | ||
===Software/IT purchases=== | ===Software/IT purchases=== | ||
Equipment, software (either installed locally, on a server or Software as a Service (SaaS), or systems that connect to the campus network (wired or wireless) for any purpose must have Third Party Risk Assessments per the [https://info.unmc.edu/its-security/policies/procedures/risk-asssessment.html UNMC ITS Information Security Risk Assessment Procedure]. | Equipment, software (either installed locally, on a server or Software as a Service (SaaS), or systems that connect to the campus network (wired or wireless) for any purpose must have Third Party Risk Assessments per the [https://info.unmc.edu/its-security/policies/procedures/risk-asssessment.html UNMC ITS Information Security Risk Assessment Procedure]. | ||
===[http://info.unmc.edu/procurement/procurement/purchasing-guide/highdollar.html Trade-in of equipment]=== | ===[http://info.unmc.edu/procurement/procurement/purchasing-guide/highdollar.html Trade-in of equipment]=== | ||
Trade-ins must be coordinated with [http://info.unmc.edu/management/finance/general-accounting/ General Accounting], [http://info.unmc.edu/procurement/procurement/purchasing-guide/ Purchasing] and [http://info.unmc.edu/procurement/general-supply/ General Supply | Trade-ins must be coordinated with [http://info.unmc.edu/management/finance/general-accounting/ General Accounting], [http://info.unmc.edu/procurement/procurement/purchasing-guide/ Purchasing] and [http://info.unmc.edu/procurement/general-supply/ General Supply]. | ||
===Purchasing Card=== | ===Purchasing Card=== | ||
The University of Nebraska System has authorized the use of a purchasing card on business-related expenses. Please refer to the [http://info.unmc.edu/procurement/procurement/pcard/ Purchasing Web site] for more detailed information. | The University of Nebraska System has authorized the use of a purchasing card on business-related expenses. Please refer to the [http://info.unmc.edu/procurement/procurement/pcard/ Purchasing Web site] for more detailed information. | ||
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*[http://info.unmc.edu/procurement/procurement/purchasing-guide/ Purchasing Information Manual] | *[http://info.unmc.edu/procurement/procurement/purchasing-guide/ Purchasing Information Manual] | ||
*[http://info.unmc.edu/procurement/procurement/ Procurement Home Page] | *[http://info.unmc.edu/procurement/procurement/ Procurement Home Page] | ||
*[[Contract Signature Authority]] | *Contract Signature Authority Tables | ||
**[https://wiki.unmc.edu/images/8/83/UNMC_Exec.Memo.13_Signature_Authority.pdf Executive Memorandum 13 Contract Signature Authority] by position | |||
**[https://wiki.unmc.edu/images/f/fe/UNMC_Exec.Memo.14_Signature_Authority.pdf Executive Memorandum 14 Contract Signature Authority] by position | |||
**[https://wiki.unmc.edu/images/4/40/Sign_authority_Names.pdf Authorized UNMC Officials (Signers) by name and position] | |||
*[http://info.unmc.edu/procurement/procurement/pcard/ PCard Procedures] | *[http://info.unmc.edu/procurement/procurement/pcard/ PCard Procedures] | ||
*[https://nebraska.edu/docs/board/bylaws.pdf Bylaws of the Board of Regents] | *[https://nebraska.edu/docs/board/bylaws.pdf Bylaws of the Board of Regents] | ||