CON Policy Development and Update Procedure: Difference between revisions

Jump to navigation Jump to search
Line 159: Line 159:
<li style="margin-bottom:15px;">Policy Change Request
<li style="margin-bottom:15px;">Policy Change Request
   <ol>
   <ol>
     <li>Policy Change Request (PCR) form is used to initiate the development or change of policy and related materials. The PCR form is provided by the webmaster upon request.  The PCR contains at least the following information:
     <li>Policy Change Request (PCR) form is used to initiate the development or change of policy and related information. The PCR form is provided by the webmaster upon request.  The PCR contains at least the following information:
         <ul>
         <ul>
             <li>policy number</li>
             <li>policy number</li>
             <li>policy name</li>
             <li>policy name</li>
             <li>responsible committees</li>
             <li>responsible committee(s)</li>
             <li>initiated by</li>
             <li>initiated by</li>
             <li>initiated date</li>
             <li>initiated date</li>
Line 205: Line 205:
   <ol>
   <ol>
     <li>Location and status of policy documents under review or revision</li>
     <li>Location and status of policy documents under review or revision</li>
     <li>Policy or procedure on the CON wiki, index pages of administration, faculty, student and appendices, and responsible committee crossmatrix shall be reviewed for accuracy</li>
     <li>Policy or procedure on the CON wiki, index pages of administration, faculty, student and related information, and responsible committee crossmatrix shall be reviewed for accuracy</li>
     <li>MS Word versions of current policies</li>
     <li>MS Word versions of current policies</li>
     <li>archive copies of policies</li>
     <li>archive copies of policies</li>
Line 212: Line 212:
<li style="margin-bottom:15px;">Document Numbering
<li style="margin-bottom:15px;">Document Numbering
   <ol>
   <ol>
     <li>Numbering format will be numeric for policies and alphabetic for appendices.  Policies have a number representing the category of the policy (i.e. faculty, student, or administrative) followed by a period and then followed by a sequence number.  Appendices can be followed by a number indicating a subset of a related, master appendix (e.g. A1).</li>
     <li>Numbering format will be numeric for policies and related information.  Policies have a number representing the category of the policy (i.e. faculty, student, or administrative) followed by a period and then followed by a sequence number.  Related information is numbered the same as the policy that invokes it followed "procedure," "form," or "chart" as applicable. Multiple instances of any related information such as forms can be followed by a sequence number.</li>
     <li>Versions are indicated by revision or review date</li>
     <li>Versions are indicated by revision or review date</li>
     <li>New policies are generally assigned the next higher sequential number in the category of the policy</li>
     <li>New policies are generally assigned the next higher sequential number in the category of the policy</li>
Line 219: Line 219:
<li style="margin-bottom:15px;">Document Formatting
<li style="margin-bottom:15px;">Document Formatting
   <ol>
   <ol>
     <li>All policies, procedures and appendices shall consist of a header and a body as a minimum.  The header uses the following format:<br />
     <li>All policies, procedures and related information shall consist of a header and a body as a minimum.  The header uses the following format:<br />
<table style="max-width:70em !important;" width="100%" border="1" cellpadding="5" cellspacing="0">
<table style="max-width:70em !important;" width="100%" border="1" cellpadding="5" cellspacing="0">
     <tr>
     <tr>
Line 226: Line 226:
     <tr>
     <tr>
         <td width="60%"><big>'''Full Policy Name'''</big></td>
         <td width="60%"><big>'''Full Policy Name'''</big></td>
         <td width="40%"><big>Subsection: '''Policy number or Appendix letter'''</big></td>
         <td width="40%"><big>Subsection: '''Policy number'''</big></td>
     </tr>
     </tr>
     <tr>
     <tr>
Line 251: Line 251:
</table>
</table>
     </li>
     </li>
     <li>Policies and appendices may have additional forms, diagrams or other attachments linked</li>
     <li>Policies and related information may have additional forms, diagrams or other attachments linked</li>
   </ol>
   </ol>
</li>
</li>
Line 263: Line 263:
<li style="margin-bottom:15px;">Document Retention and Archival
<li style="margin-bottom:15px;">Document Retention and Archival
   <ol>
   <ol>
     <li>MS Word versions of all policies and appendices will be retained on the CON network server.</li>
     <li>MS Word versions of all policies and related information will be retained on the CON network server.</li>
     <li>MS Word versions of previous versions of policies and appendices will be retained in an archive area of the CON network server.</li>
     <li>MS Word versions of previous versions of policies and related information will be retained in an archive area of the CON network server.</li>
     <li>Previous versions of policies and procedures will be retained on the wiki and linked from the revision or review version date in the header on the active version of each policy or procedure.</li>
     <li>Previous versions of policies and procedures will be retained on the wiki and linked from the revision or review version date in the header on the active version of each policy or procedure.</li>
   </ol>
   </ol>

Navigation menu