Collections Management: Difference between revisions

*Its collections are accounted for by an inventory conducted every one to five years and documented in an Excel spreadsheet;

*Its collections are protected, secure, cared for, and preserved;

*Acquisition, deaccessioning and loans of works in the collections are conducted in a manner that conforms to the Healing Arts Program’s mission, complies with applicable law, and reflects the highest ethical standards;

*Disposal of works from the collection through sale, exchange or other means is solely for the advancement of the Healing Arts Program’s mission, and proceeds from the sale of such works are used only to purchase other works of art;

*Access to the collection is permitted and appropriately regulated; and

*Collection-related activities promote the public good rather than individual financial gain.

==Duties of the Healing Arts Advisory Committee===

#The power to deaccession works of art for sale, exchange, or other means of disposal irrespective of market value is vested in the Healing Arts Advisory Committee upon the recommendation of the Acquisitions Committee. The Healing Arts Advisory Committee must approve the deaccessioning of any work of art with a current market value in excess of $50,000. (Section VI below.)

#The power to deaccession works of art with a current market value up to and including $50,000 is vested in the Acquisitions Committee. (Section VI below).

See '''section 3''' below for additional requirements for acquisitions of archeological materials or ancient art.<br />

===Nazi/World War II Era====

*Where information is incomplete for a gift, bequest or purchase, curatorial staff should undertake additional research prudent or necessary to resolve the Nazi-era provenance of the work. All research efforts shall be documented. In the absence of evidence of unlawful appropriation, the gift or purchase may proceed. Where there is credible evidence of unlawful appropriation without subsequent restitution, the Healing Arts Program shall not acquire the work until taking further action to resolve these issues.

*If the Healing Arts Program, as a result of its continuing research, determines that a work in its collection was unlawfully appropriated during the Nazi era without subsequent restitution, the program shall make such information public. If a legitimate claimant comes forward, the Healing Arts Program shall seek to resolve the matter in a prompt, equitable, appropriate and mutually agreeable manner.

*In the event that a third party claims that a work in the Healing Arts Program’s collection was unlawfully appropriated during the Nazi era without subsequent restitution, the program shall review the claim promptly and responsibly. The Healing Arts Program shall request evidence of ownership from the claimant in order to assist in determining the provenance of the work. If after working with the claimant the Healing Arts )Program determines that the work was unlawfully appropriated without subsequent restitution, the program shall seek to resolve the matter in an equitable, appropriate and mutually agreeable manner.

*The Healing Arts Program will thoroughly research the ownership history of any cultural objects, archaeological materials or ancient art prior to its acquisition, including making a rigorous effort to obtain accurate written documentation with respect to its history, including import and export documents. The Healing Arts Program will require sellers, donors, and their representatives to provide all information of which they have knowledge, and documentation that they possess, related to any cultural objects, archaeological materials or ancient art being offered to the program, as well as appropriate warranties. If the sellers, donors and their representatives cannot provide import and export documents and/or proof of purchase, the Healing Arts Program  will not accept the acquisition, gift or bequest.

*The Healing Arts Program normally shall not acquire a work unless provenance research substantiates that the work was outside its country of probable modern discovery before 1970 or was legally exported from its probable country of modern discovery after 1970.

*The Healing Arts Program recognizes that even after the most extensive research, some works will lack a complete documented ownership history. In these instances, the Healing Arts Program will defer to Unhiversity of Nebraska legal counsel to make an informed judgment to acquire the work. In all instances, the Healing Arts Program shall carefully balance the possible financial and reputational harm and the potential for legal liability against the benefit of collecting, presenting, and preserving the work in trust for the educational benefit of present and future generations.

*If the Healing Arts Program, as a result of its continuing research, gains information that establishes another party's right to ownership of a work, the Healing Arts Program shall bring this information to the attention of the party, and if the case warrants, initiate the return of the work to that party. In the event that a third party brings to the attention of the Healing Arts Program information supporting the party's claim to a work, the claim, including, if warranted, returning the work.