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Collections Management

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Through this policy, the Healing Arts Program ensures that:
*#Its collections are accounted for by an inventory conducted every one to five years and documented in an Excel spreadsheet;*#Its collections are protected, secure, cared for, and preserved;*#Acquisition, deaccessioning and loans of works in the collections are conducted in a manner that conforms to the Healing Arts Program’s mission, complies with applicable law, and reflects the highest ethical standards;*#Disposal of works from the collection through sale, exchange or other means is solely for the advancement of the Healing Arts Program’s mission, and proceeds from the sale of such works are used only to purchase other works of art;*#Access to the collection is permitted and appropriately regulated; and*#Collection-related activities promote the public good rather than individual financial gain.==Duties of the Healing Arts Advisory Committee===
===Healing Arts Advisory Committee===
The Healing Arts Advisory Committee has the following powers with respect to the collection:
#The power to accept or decline gifts or bequests of works of art is vested in the Healing Arts Advisory Committee upon the recommendation of the Acquisitions Committee.
#The power to deaccession works of art for sale, exchange, or other means of disposal irrespective of market value is vested in the Healing Arts Advisory Committee upon the recommendation of the Acquisitions Committee. The Healing Arts Advisory Committee must approve the deaccessioning of any work of art with a current market value in excess of $50,000. (Section VI belowSee [https://wiki.unmc.edu/index.php?title=Collections_Management&action=edit#Deaccessioning Deaccessioning] below)
===Acquisitions Committee===
The Acquisitions Committee has the following powers with respect to the collection:
#The power to formulate and adopt a program for and to approve the purchase of works of art and to apply to the purchase of works of art the funds restricted for such purposes is vested in the Acquisitions Committee. The Acquisitions Committee may delegate to the Executive Director and the Curator power to purchase objects of art within such reasonable limits as the committee may impose.
#The power to deaccession works of art with a current market value up to and including $50,000 is vested in the Acquisitions Committee. (Section VI See [https://wiki.unmc.edu/index.php?title=Collections_Management&action=edit#Deaccessioning Deaccessioning] below).
==Acquisitions==
===General Principles===
For any purchase of a single work of art over $150,000 and for all archaeological materials or ancient art for acquisition or gift and bequest, the Healing Arts Program shall obtain all import and export documentation.<br />
See '''section 3''' below [https://wiki.unmc.edu/index.php?title=Collections_Management&action=edit#Cultural_Objects.2C_Archaeological_Materials_and_Ancient_Art Cultural Objects, Archaeological Materials and Ancient Art] for additional requirements for acquisitions of archeological materials or ancient art.<br />
For all acquisitions over $150,000 and for other acquisitions at its discretion, the Healing Arts Program shall determine whether the work of art appears in relevant databases of stolen work.
=====Warranty and Indemnification=====
When purchasing works of art, the Healing Arts Program will seek representations and warranties from the seller that the seller has valid title and that the work of art is free from any liens, claims and encumbrances. The Healing Arts Program will also seek indemnification for a full refund for the work of art in the event of any breach of warranty.
===Nazi/World War II Era====
The Healing Arts Program will be guided by the Report of the Association of Art Museum Directors' Task Force on the Spoliation of Art during the Nazi/World War II Era (1933–1945) and the American Association of Museums' Guidelines Concerning the Unlawful Appropriation of Objects During the Nazi Era.<br />
The Healing Arts Program will observe the following guidelines relating to the acquisition of works that were likely to have been in German-occupied Europe between 1933 and 1945 in addition to the rigorous research and documentation required for all acquisitions:
*#Where information is incomplete for a gift, bequest or purchase, curatorial staff should undertake additional research prudent or necessary to resolve the Nazi-era provenance of the work. All research efforts shall be documented. In the absence of evidence of unlawful appropriation, the gift or purchase may proceed. Where there is credible evidence of unlawful appropriation without subsequent restitution, the Healing Arts Program shall not acquire the work until taking further action to resolve these issues.*#If the Healing Arts Program, as a result of its continuing research, determines that a work in its collection was unlawfully appropriated during the Nazi era without subsequent restitution, the program shall make such information public. If a legitimate claimant comes forward, the Healing Arts Program shall seek to resolve the matter in a prompt, equitable, appropriate and mutually agreeable manner.*#In the event that a third party claims that a work in the Healing Arts Program’s collection was unlawfully appropriated during the Nazi era without subsequent restitution, the program shall review the claim promptly and responsibly. The Healing Arts Program shall request evidence of ownership from the claimant in order to assist in determining the provenance of the work. If after working with the claimant the Healing Arts )Program determines that the work was unlawfully appropriated without subsequent restitution, the program shall seek to resolve the matter in an equitable, appropriate and mutually agreeable manner.
===Cultural Objects, Archaeological Materials and Ancient Art===
The Healing Arts Program will be guided by the Report of the Association of Art Museum Directors' Task Force on the Acquisition of Archaeological Materials and Ancient Art (revised 2013) and the American Association of Museums' Standards Regarding Cultural Objects, Archaeological Material and Ancient Art, and adopts the definitions, repeated below, contained therein.<br />
The Healing Arts Program will observe the following guidelines for the acquisition of cultural objects, archaeological materials and ancient art in addition to the rigorous research and documentation required for all acquisitions.
*#The Healing Arts Program will thoroughly research the ownership history of any cultural objects, archaeological materials or ancient art prior to its acquisition, including making a rigorous effort to obtain accurate written documentation with respect to its history, including import and export documents. The Healing Arts Program will require sellers, donors, and their representatives to provide all information of which they have knowledge, and documentation that they possess, related to any cultural objects, archaeological materials or ancient art being offered to the program, as well as appropriate warranties. If the sellers, donors and their representatives cannot provide import and export documents and/or proof of purchase, the Healing Arts Program will not accept the acquisition, gift or bequest.*#The Healing Arts Program normally shall not acquire a work unless provenance research substantiates that the work was outside its country of probable modern discovery before 1970 or was legally exported from its probable country of modern discovery after 1970.*#The Healing Arts Program recognizes that even after the most extensive research, some works will lack a complete documented ownership history. In these instances, the Healing Arts Program will defer to Unhiversity of Nebraska legal counsel to make an informed judgment to acquire the work. In all instances, the Healing Arts Program shall carefully balance the possible financial and reputational harm and the potential for legal liability against the benefit of collecting, presenting, and preserving the work in trust for the educational benefit of present and future generations.*#If the Healing Arts Program, as a result of its continuing research, gains information that establishes another party's right to ownership of a work, the Healing Arts Program shall bring this information to the attention of the party, and if the case warrants, initiate the return of the work to that party. In the event that a third party brings to the attention of the Healing Arts Program information supporting the party's claim to a work, the claim, including, if warranted, returning the work.
==Staff Policies Related to Acquisitions==
===Appraisals===
*UNMC Policy No. 1098, [https://wiki.unmc.edu/index.php/Corrective/Disciplinary_Action Corrective and Disciplinary Action]
*UNMC Policy No. 1020, [[Employee Grievance Process]]
 
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