2,654
edits
Collections Management: Difference between revisions
Jump to navigation
Jump to search
no edit summary
No edit summary |
No edit summary |
||
| Line 64: | Line 64: | ||
#Access to the collection is permitted and appropriately regulated; and | #Access to the collection is permitted and appropriately regulated; and | ||
#Collection-related activities promote the public good rather than individual financial gain. | #Collection-related activities promote the public good rather than individual financial gain. | ||
==Duties of the Healing Arts | ==Duties of the Healing Arts Acquisitions Committee== | ||
The Healing Arts Acquisitions Committee has the following powers with respect to the collection: | |||
#The power to formulate and adopt a program for and to approve the purchase of works of art and to apply to the purchase of works of art the funds restricted for such purposes is vested in the Acquisitions Committee. The Acquisitions Committee may delegate to the Executive Director and the Curator power to purchase objects of art within such reasonable limits as the committee may impose. | #The power to formulate and adopt a program for and to approve the purchase of works of art and to apply to the purchase of works of art the funds restricted for such purposes is vested in the Acquisitions Committee. The Acquisitions Committee may delegate to the Executive Director and the Curator power to purchase objects of art within such reasonable limits as the committee may impose. | ||
#The power to deaccession works of art with a current market value up to and including $50,000 is vested in the Acquisitions Committee | #The power to accept or decline gifts or bequests of works of art is vested in the Healing Arts Acquisitions Committee. | ||
#The power to deaccession works of art for sale, exchange, or other means of disposal with a current market value up to and including $50,000 is vested in the Acquisitions Committee (See [https://wiki.unmc.edu/index.php?title=Collections_Management&action=edit#Deaccessioning Deaccessioning] below). | |||
==Acquisitions== | ==Acquisitions== | ||
===General Principles=== | ===General Principles=== | ||
| Line 86: | Line 82: | ||
#A brief biography of the artist, including past exhibition history, public collections and current contact information for the artist or donor; | #A brief biography of the artist, including past exhibition history, public collections and current contact information for the artist or donor; | ||
#Image of the artwork(s); | #Image of the artwork(s); | ||
#Clear disclosure of any affiliation proposed artist or donor may have with the corporate officer, trustee, physician or employee of UNMC/Nebraska Medicine. | #Clear disclosure of any affiliation proposed artist or donor may have with the corporate officer, trustee, physician or employee of UNMC/Nebraska Medicine.<br /> | ||
This report is submitted to the Executive Director.<br /> | |||
This report is submitted to the Executive Director. Upon review by the Executive Director, works considered for acquisition will be moved through the reporting and approval process, as determined by the following purchase limits.<br /> | |||
Currently, the Acquisitions Committee has established the following limits for purchases of works of art: | Currently, the Acquisitions Committee has established the following limits for purchases of works of art: | ||
#Purchases $5,000 and under: Purchases of single works of art up to and including $5,000 may be made on the authority of the Executive Director and Curator. | #Purchases $5,000 and under: Purchases of single works of art up to and including $5,000 may be made on the authority of the Executive Director and Curator. | ||
#Purchases from $5,001 through $25,000: Purchases of single works of art over $5,000 but up to and including $25,000 may be made by the Curator with prior approval of both the Executive Director and the Chairman of the Healing Arts | #Purchases from $5,001 through $25,000: Purchases of single works of art over $5,000 but up to and including $25,000 may be made by the Curator with prior approval of both the Executive Director and the Chairman of the Healing Arts Acquisitions Committee. | ||
#Purchases over $25,000: All purchases of works of art over $25,000 must be approved by the Acquisitions Committee. | #Purchases over $25,000: All purchases of works of art over $25,000 must be approved by the Acquisitions Committee. The Acquisitions Committee will meet as needed, but not more than twice a year, to review artworks recommended for purchase. | ||
===Procedures for Accepting Gifts or Bequests=== | ===Procedures for Accepting Gifts or Bequests=== | ||
For all gifts (including promised gifts and partial interest gifts) and bequests, the Curator writes a detailed report. Report information should include: | For all gifts (including promised gifts and partial interest gifts) and bequests, the Curator writes a detailed report. Report information should include: | ||
| Line 100: | Line 97: | ||
#Image of the artwork(s); | #Image of the artwork(s); | ||
#Clear disclosure of any affiliation proposed artist or donor may have with the corporate officer, trustee, physician or employee of UNMC/Nebraska Medicine. | #Clear disclosure of any affiliation proposed artist or donor may have with the corporate officer, trustee, physician or employee of UNMC/Nebraska Medicine. | ||
This report is submitted to the Executive Director. The Executive Director and Curator then report the gift to the Healing Arts | This report is submitted to the Executive Director. The Executive Director and Curator then report the gift to the Healing Arts Acquisitions Committee, which decides whether to accept or decline the gift. The Acquisitions Committee will meet as needed, but not more than twice a year, to review artworks recommended as gifts and bequests.<br /> | ||
Any donor conditions must be approved by the Executive Director.<br /> | Any donor conditions must be approved by the Executive Director.<br /> | ||
The Healing Arts Program generally does not accept restrictions on gifts; any exceptions require approval by the Healing Arts | The Healing Arts Program generally does not accept restrictions on gifts; any exceptions require approval by the Healing Arts Acquisitions Committee.<br /> | ||
The Healing Arts Program requires donors to transfer all rights of reproduction unless the donor does not own such rights or the gift is made by a living artist of the artist's own work. In such cases, the Healing Arts Program will seek a nonexclusive right of reproduction from the copyright owner.<br /> | The Healing Arts Program requires donors to transfer all rights of reproduction unless the donor does not own such rights or the gift is made by a living artist of the artist's own work. In such cases, the Healing Arts Program will seek a nonexclusive right of reproduction from the copyright owner.<br /> | ||
| Line 143: | Line 141: | ||
#The Healing Arts Program will thoroughly research the ownership history of any cultural objects, archaeological materials or ancient art prior to its acquisition, including making a rigorous effort to obtain accurate written documentation with respect to its history, including import and export documents. The Healing Arts Program will require sellers, donors, and their representatives to provide all information of which they have knowledge, and documentation that they possess, related to any cultural objects, archaeological materials or ancient art being offered to the program, as well as appropriate warranties. If the sellers, donors and their representatives cannot provide import and export documents and/or proof of purchase, the Healing Arts Program will not accept the acquisition, gift or bequest. | #The Healing Arts Program will thoroughly research the ownership history of any cultural objects, archaeological materials or ancient art prior to its acquisition, including making a rigorous effort to obtain accurate written documentation with respect to its history, including import and export documents. The Healing Arts Program will require sellers, donors, and their representatives to provide all information of which they have knowledge, and documentation that they possess, related to any cultural objects, archaeological materials or ancient art being offered to the program, as well as appropriate warranties. If the sellers, donors and their representatives cannot provide import and export documents and/or proof of purchase, the Healing Arts Program will not accept the acquisition, gift or bequest. | ||
#The Healing Arts Program normally shall not acquire a work unless provenance research substantiates that the work was outside its country of probable modern discovery before 1970 or was legally exported from its probable country of modern discovery after 1970. | #The Healing Arts Program normally shall not acquire a work unless provenance research substantiates that the work was outside its country of probable modern discovery before 1970 or was legally exported from its probable country of modern discovery after 1970. | ||
#The Healing Arts | #. The Healing Arts recognizes that even after the most extensive research, some works will lack a complete documented ownership history. In these instances, the Healing Arts will defer to the Office of the Vice President and General Counsel to make an informed judgment to acquire the work. In all instances, the Healing Arts shall carefully balance the possible financial and reputational harm and the potential for legal liability against the benefit of collecting, presenting, and preserving the work in trust for the educational benefit of present and future generations. | ||
#If the Healing Arts Program, as a result of its continuing research, gains information that establishes another party's right to ownership of a work, the Healing Arts Program shall bring this information to the attention of the party, and if the case warrants, initiate the return of the work to that party. In the event that a third party brings to the attention of the Healing Arts Program information supporting the party's claim to a work, the claim, including, if warranted, returning the work. | #If the Healing Arts Program, as a result of its continuing research, gains information that establishes another party's right to ownership of a work, the Healing Arts Program shall bring this information to the attention of the party, and if the case warrants, initiate the return of the work to that party. In the event that a third party brings to the attention of the Healing Arts Program information supporting the party's claim to a work, the claim, including, if warranted, returning the work. | ||
==1% for Art== | |||
For all new construction and renovation projects on campus, UNMC and the Healing Arts Program will adhere to 1% for Art regulations as determined by the State of Nebraska for the acquisition of artworks.<br /> | |||
The Healing Arts Program will work with the Nebraska Arts Council to purchase or commission 1% for Art artworks for the campus.<br /> | |||
A 1% for Art Committee will be created for each project per State of Nebraska 1% for Art regulations. The Healing Arts Curator will be a member of each 1% for Art Committee. | |||
==Staff Policies Related to Acquisitions== | ==Staff Policies Related to Acquisitions== | ||
===Appraisals=== | ===Appraisals=== | ||
| Line 151: | Line 155: | ||
The Healing Arts Program recognizes that its employees may and do collect works of art for their personal enjoyment. Healing Arts Program employees, and in particular those closely associated with the Healing Arts Program’s curatorial functions, occupy a position of trust in this regard, however, and must exercise care to assure that no conflict of interest can arise between themselves and the Healing Arts Program.<br /> | The Healing Arts Program recognizes that its employees may and do collect works of art for their personal enjoyment. Healing Arts Program employees, and in particular those closely associated with the Healing Arts Program’s curatorial functions, occupy a position of trust in this regard, however, and must exercise care to assure that no conflict of interest can arise between themselves and the Healing Arts Program.<br /> | ||
Each employee is expected to exercise reasonable judgment in determining whether the scope of his or her personal collection and/or collecting activities is such that the matter should be discussed with the Executive Director or Chairman of the Healing Arts | Each employee is expected to exercise reasonable judgment in determining whether the scope of his or her personal collection and/or collecting activities is such that the matter should be discussed with the Executive Director or Chairman of the Healing Arts Acquisitions Committee. Unless personal collecting activities are minimal, they should be discussed as indicated. | ||
===Dealing in Art by Staff=== | ===Dealing in Art by Staff=== | ||
An employee may not act as a dealer in purchasing or selling works of art, nor may an employee use his or her influence at the Healing Arts Program for personal gain in the art market. An employee may not accept any payment from any collector, dealer, artist, or institution, except in cases where prior permission in writing to accept such commission or stipend has been given by the Executive Director, or in consultation with UNMC General Counsel. | An employee may not act as a dealer in purchasing or selling works of art, nor may an employee use his or her influence at the Healing Arts Program for personal gain in the art market. An employee may not accept any payment from any collector, dealer, artist, or institution, except in cases where prior permission in writing to accept such commission or stipend has been given by the Executive Director, or in consultation with UNMC General Counsel. | ||
| Line 161: | Line 165: | ||
*UNMC Policy No. 6063, [[Vendors]] | *UNMC Policy No. 6063, [[Vendors]] | ||
*UNMC Policy No. 8006, [[Code of Conduct]] | *UNMC Policy No. 8006, [[Code of Conduct]] | ||
*UNMC Policy No. 8009, [[Contracts]] | |||
*UNMC Policy No. 8010, [[Conflict of Interest]] | *UNMC Policy No. 8010, [[Conflict of Interest]] | ||
*UNMC Policy No. 8012, [[Principles of Financial Stewardship]] | *UNMC Policy No. 8012, [[Principles of Financial Stewardship]] | ||
| Line 207: | Line 212: | ||
In addition, there are works that by the terms of their gift or bequest that may not be lent.<br /> | In addition, there are works that by the terms of their gift or bequest that may not be lent.<br /> | ||
The Healing Arts | The Healing Arts Acquisitions Committee must approve all loans of objects. Such loans must be first approved in writing by the Executive Director who shall in turn submit the request to the Healing Arts Acquisitions Committee.<br /> | ||
All loans should be for a specific period of time (normally not to exceed one year) and may be recalled upon thirty days’ written notice to the borrower (or immediately if the program’s review of the borrower discloses unsatisfactory conditions or continuation of the loan is placing an undue administrative burden on the Healing Arts Program). The object’s condition should be documented and monitored in accordance with the detailed procedures approved by the Healing Arts Program. All borrowers (with the exception of Tenants-in-Common) must agree in writing to the Healing Arts Program’s Conditions for Outgoing Loans (contained in the Borrower’s Agreement) prior to shipment of the loan, and the Borrower’s Agreement must be signed by both parties. No object shall leave UNMC unless adequate insurance coverage is provided by the borrower and approved by Healing Arts Program. For all loans to countries that provide immunity from seizure, this protection must be secured by the borrower. Long-term loans are subject to periodic review by the Curator; the borrower must submit an inventory report to the Healing Arts Program every two years.<br /> | All loans should be for a specific period of time (normally not to exceed one year) and may be recalled upon thirty days’ written notice to the borrower (or immediately if the program’s review of the borrower discloses unsatisfactory conditions or continuation of the loan is placing an undue administrative burden on the Healing Arts Program). The object’s condition should be documented and monitored in accordance with the detailed procedures approved by the Healing Arts Program. All borrowers (with the exception of Tenants-in-Common) must agree in writing to the Healing Arts Program’s Conditions for Outgoing Loans (contained in the Borrower’s Agreement) prior to shipment of the loan, and the Borrower’s Agreement must be signed by both parties. No object shall leave UNMC unless adequate insurance coverage is provided by the borrower and approved by Healing Arts Program. For all loans to countries that provide immunity from seizure, this protection must be secured by the borrower. Long-term loans are subject to periodic review by the Curator; the borrower must submit an inventory report to the Healing Arts Program every two years.<br /> | ||
| Line 215: | Line 220: | ||
Loans may be made to individuals in two cases. First, if there was a specific agreement with the donor of the object allowing such a privilege at a time when the tax laws permitted such arrangements, a loan may be authorized. Second, the Healing Arts Program may make loans of works jointly owned with an individual (the Tenant-in-Common with the Healing Arts Program) to that individual. Such loans are subject to the approvals required for other loans.<br /> | Loans may be made to individuals in two cases. First, if there was a specific agreement with the donor of the object allowing such a privilege at a time when the tax laws permitted such arrangements, a loan may be authorized. Second, the Healing Arts Program may make loans of works jointly owned with an individual (the Tenant-in-Common with the Healing Arts Program) to that individual. Such loans are subject to the approvals required for other loans.<br /> | ||
All exceptions to the Healing Arts Program’s loan policy must be approved by the Healing Arts | All exceptions to the Healing Arts Program’s loan policy must be approved by the Healing Arts Acquisitions Committee. | ||
==Incoming Loans to the Collections== | ==Incoming Loans to the Collections== | ||
The Healing Arts Program accepts temporary loans of art for short term exhibition ("Exhibition Loans") and for long term display in its galleries alongside the Collections ("Loans to the Collections"). All loans are subject to the following insurance policies:<br /> | The Healing Arts Program accepts temporary loans of art for short term exhibition ("Exhibition Loans") and for long term display in its galleries alongside the Collections ("Loans to the Collections"). All loans are subject to the following insurance policies:<br /> | ||
| Line 222: | Line 227: | ||
==History and Moving Forward== | ==History and Moving Forward== | ||
This policy shall be effective immediately upon review by the UNMC Policy Review Committee and approval by the Healing Arts | This policy shall be effective immediately upon review by the UNMC Policy Review Committee and approval by the Healing Arts Acquisitions Committee and shall supersede all prior policies on the topics addressed herein. This policy will be periodically evaluated, no less frequently than every five years, with stakeholders and constituents consulted as appropriate, modifying this policy as necessary. | ||
==Additional Information== | ==Additional Information== | ||
*Contact the [mailto:amy.jenson@unmc.edu Executive Director], Healing Arts, 402-552-2906 | *Contact the [mailto:amy.jenson@unmc.edu Executive Director], Healing Arts, 402-552-2906 | ||