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Policy No. '''1109'''<br />
Policy No. '''1109'''<br />
Effective Date: '''DRAFT''' <br />
Effective Date: '''DRAFT rev. 10/6/21''' <br />
Revised Date: <br />
Revised Date: <br />
Reviewed Date: <br />
Reviewed Date: <br />
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2.1 This policy is applicable to all UNMC employees. It also applies to all UNMC campuses and invited visitors on any campus for seven (7) consecutive or greater days and includes participants of educational programs, volunteers, contractors and vendors.
2.1 This policy is applicable to all UNMC employees. It also applies to all UNMC campuses and invited visitors on any campus for seven (7) consecutive or greater days and includes participants of educational programs, volunteers, contractors and vendors.
==Basis of the Policy==
==Basis of the Policy==
3.1 UNMC requires COVID-19 vaccination as a condition of employment. <br />
3.1 UNMC seeks to minimize the risk of COVID-19 infection in patients, staff, students and visitors. Therefore, UNMC requires COVID-19 vaccination as a condition of employment. <br />


UNMC will monitor guidance and recommendations from the Centers for Disease Control (CDC) and World Health Organization (WHO), as well as state and local health officials, and may revise this COVID-19 policy as more information becomes available.<br />
The University of Nebraska Medical Center will monitor guidance and recommendations from the Centers for Disease Control (CDC) and World Health Organization (WHO), as well as state and local health officials, and may revise this COVID-19 policy as more information becomes available.
 
UNMC seeks to minimize the risk of COVID-19 infection in patients, staff, students and visitors. Nebraska Medicine is required by the Centers for Medicare and Medicaid Services (CMS) to report vaccination rates of those working in its facilities. Reporting COVID-19 vaccination status is required in an effort to minimize impact of COVID-19 on our campus community and to assist the clinical enterprise with this reporting requirement.
==Authorities and Administration==
==Authorities and Administration==
4.1 The UNMC Associate Director of Human Resources–Benefits is responsible for the administration, implementation and maintenance of the policy in consultation with the Associate Vice Chancellor, Executive Director of Human Resources and the Executive Director of Health Security, Chancellor’s Office.
4.1 The UNMC Associate Director of Human Resources–Benefits is responsible for the administration, implementation and maintenance of the policy in consultation with the Associate Vice Chancellor, Executive Director of Human Resources and the Executive Director of Health Security, Chancellor’s Office and the Senior Vice Chancellor for Academic Affairs.
==Policy==
==Policy==
5.0 Provided they are eligible to receive a COVID-19 vaccine as outlined by the CDC, all UNMC employees, volunteers, contractors and vendors must report that they are vaccinated against COVID-19.<br />
5.0 All UNMC employees, volunteers, contractors and vendors must report that they are vaccinated against COVID-19. <br />
All employees must be fully vaccinated unless they have requested and been approved for an exemption based on a recognized medical reason, a sincerely held religious belief, or a pre-approved, 100% remote work agreement. Fully vaccinated means having received one dose of a single dose COVID-19 vaccine (Johnson & Johnson) or both doses of a two-dose COVID-19 vaccination series (Moderna and Pfizer).
 
New hires and rehires will have five (5) days from hire date to provide proof of vaccination or to request a medical or religious exemption. New hires and rehires with proof of vaccination may have up to 35 days from the hire date to be in full compliance with this policy. New hires and rehires who receive a denial of a request for medical or religious exemption will be given five (5) business days from exemption denial notification date to provide proof of compliance with this policy. New hires and rehires with no approved exemption who fail to comply with this policy will be separated. 
===Reporting===
===Reporting===
5.1 UNMC, in conjunction with Nebraska Medicine, has developed an online reporting system for employees to report their COVID-19 vaccination status. All employees must use the [https://ssl.nebraskamed.com/EmployeeHealthTracking/Login.aspx?ReturnUrl=%2fEmployeeHealthTracking%2f Health Tracking System] to record COVID-19 vaccine status. Non-disclosure of vaccine status is not permissible.  
5.1 UNMC, in conjunction with Nebraska Medicine, has developed an online reporting system for employees to report their COVID-19 vaccination status. All employees must use the [https://ssl.nebraskamed.com/EmployeeHealthTracking/Login.aspx?ReturnUrl=%2fEmployeeHealthTracking%2f Health Tracking System] to record COVID-19 vaccine status. Non-disclosure of vaccine status is not permissible.  
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Employees who receive an exemption from COVID-19 vaccination must still comply with UNMC’s established safety protocols. Additional infection prevention and control measures may also be required including mandatory masking and regular COVID-19 testing.  
Employees who receive an exemption from COVID-19 vaccination must still comply with UNMC’s established safety protocols. Additional infection prevention and control measures may also be required including mandatory masking and regular COVID-19 testing.  
===New Hires===
5.3 New hires and rehires will have five (5) days from hire date to provide proof of vaccinate or to request a medical or religious exemption. New hires and rehires with proof of vaccination on hire date, may have up to thirty-five (35) days from the hire date to be in full compliance with this policy. New hires and rehires who receive a denial of a request for medical or religious exemption will be given five (5) days from exemption denial notification date to provide proof of compliance with this policy. New hires and rehires with no approved exemption who fail to comply with this policy will be separated.
# Hiring managers will communicate to new hires BEFORE hire date that they will need to show proof of vaccination as a condition of employment.
# It is recommended that, at the job offer discussion, the hiring manager lets the person know they will need to provide proof of vaccination within the first five (5) days of hire date. We will accept proof of even one shot. If one shot, they will have to show proof of second vaccination shot by day thirty-five (35) from hire date to allow 21 days if Pfizer or 28 days if Moderna. Johnson and Johnson vaccine recipients do not require a second vaccination.
# If the new hire is not vaccinated, they will have five (5) days from hire date to request a medical or religious exemption. Hiring manager can include the exemption link in the offer letter or provide a copy of the forms. If the employee knows in advance they will want an exemption, they need to get the documentation ahead of time and not wait to get a doctor’s appointment after they start working.
# New hires whose exemption request was denied will have five (5) days to get and show proof of at least one shot, otherwise, they will be separated. If they get one shot, they will be allowed an additional thirty (30) days to complete the vaccine series and show proof of second shot.
# New hires who do not provide completed exemption request form or proof of vaccination within first five (5) days will be separated at day five (5) after hire or denial of exemption request.
===Employment Actions for COVID-19 Vaccination Policy===
===Employment Actions for COVID-19 Vaccination Policy===
5.4 UNMC employees are expected to meet performance standards and comply with UNMC policies and procedures. Any violation of the COVID-19 Vaccination Policy can result in disciplinary actions up to and including termination for cause. <br />
5.3 UNMC employees are expected to meet performance standards and comply with UNMC policies and procedures. Any violation of the COVID-19 Vaccination Policy can result in disciplinary actions up to and including termination for cause. <br />


Employees are subject to corrective and disciplinary action as outlined in UNMC Policy No. 1098, [https://wiki.unmc.edu/index.php/Corrective/Disciplinary_Action Corrective and Disciplinary Action]
Employees are subject to corrective and disciplinary action as outlined in UNMC Policy No. 1098, [https://wiki.unmc.edu/index.php/Corrective/Disciplinary_Action Corrective and Disciplinary Action]
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== Additional Information ==
== Additional Information ==
*Human Resources – Employee Relations at 402-559-7394 or 402-559-8534.
*Human Resources – Employee Relations at 402-559-7394 or 402-559-8534.
*All Forms mentioned in this policy are available online at [http://info.unmc.edu/ info.unmc.edu]
*All Forms mentioned in this policy are available online at [https://wiki.unmc.edu/index.php/HR_-_Employee_Relations_Forms Employee Relations Forms]


This page maintained by [mailto:dpanowic@unmc.edu dkp].
This page maintained by [mailto:dpanowic@unmc.edu dkp].
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