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Student Fee Administration: Difference between revisions
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Each college or administrative unit shall maintain a copy of all documentation describing the purpose of each student fee, in addition to the copy maintained by Academic Affairs. | Each college or administrative unit shall maintain a copy of all documentation describing the purpose of each student fee, in addition to the copy maintained by Academic Affairs. | ||
==Monitoring Requirements | ==Monitoring Requirements== | ||
The official name for student fees is “University Program and Facilities Fees” (UPFF). An independent, periodic review of student fee accounts is required. | The official name for student fees is “University Program and Facilities Fees” (UPFF). An independent, periodic review of student fee accounts is required. | ||
===Expenditures=== | ===Expenditures=== | ||
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The Academic Affairs Finance Office will perform an annual review of all other student fees, including UPFF Fund A, to ensure expenditure activity is related solely to the student fee purpose of the cost center. If salary and benefit costs are identified as being funded from the fee, the college or administrative unit will be required to identify the service being provided to ensure compliance with this policy. This annual review will involve a sampling of student fee cost centers associated with each of the colleges and other central administrative units. Upon completion, a report will be provided in writing to Academic Affairs, Business & Finance, and Student Success leadership annually. | The Academic Affairs Finance Office will perform an annual review of all other student fees, including UPFF Fund A, to ensure expenditure activity is related solely to the student fee purpose of the cost center. If salary and benefit costs are identified as being funded from the fee, the college or administrative unit will be required to identify the service being provided to ensure compliance with this policy. This annual review will involve a sampling of student fee cost centers associated with each of the colleges and other central administrative units. Upon completion, a report will be provided in writing to Academic Affairs, Business & Finance, and Student Success leadership annually. | ||
===Balances=== | ===Fund Balances=== | ||
The Academic Affairs Finance Office will annually monitor fund balances in student fee cost centers to ensure fee amounts being charged to students are at an appropriate level, that fund balances on hand are not excessive due to surpluses built over time, and to confirm evidence of a detailed plan for the use of large fund balances is in place. An annual report of this review will be provided in writing to Academic Affairs, Business & Finance, and Student Success leadership. | The Academic Affairs Finance Office will annually monitor fund balances in student fee cost centers to ensure fee amounts being charged to students are at an appropriate level, that fund balances on hand are not excessive due to surpluses built over time, and to confirm evidence of a detailed plan for the use of large fund balances is in place. An annual report of this review will be provided in writing to Academic Affairs, Business & Finance, and Student Success leadership. | ||
==Additional Information== | ==Additional Information== | ||