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Institutional Base Salary: Difference between revisions
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Policy No.: '''6102'''<br /> | Policy No.: '''6102'''<br /> | ||
Effective Date: '''02/20/06'''<br /> | Effective Date: '''02/20/06'''<br /> | ||
Revised Date: ''' | Revised Date: '''03/09/23'''<br /> | ||
Reviewed Date: ''' | Reviewed Date: '''03/09/23'''<br /> | ||
<br /> | <br /> | ||
<big>'''Institutional Base Salary Policy'''</big> | <big>'''Institutional Base Salary Policy'''</big> | ||
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*UNMC allows an annual inflation factor comparable with the most recent University of Nebraska budget increase to be applied to sponsored project budgets. Note: Although NIH allows applicants to request cost-of-living increases in accordance with institutional policy, NIH eliminates such increases from awarded budgets. | *UNMC allows an annual inflation factor comparable with the most recent University of Nebraska budget increase to be applied to sponsored project budgets. Note: Although NIH allows applicants to request cost-of-living increases in accordance with institutional policy, NIH eliminates such increases from awarded budgets. | ||
*UNMC IBS may not be increased as a result of replacing UNMC funds with sponsored project funds. Salary Increases of 10% or more during the fiscal year must be approved by following the process explained in UNMC Policy 1007, [[Compensation Administration]]. | *UNMC IBS may not be increased as a result of replacing UNMC funds with sponsored project funds. Salary Increases of 10% or more during the fiscal year must be approved by following the process explained in UNMC Policy 1007, [[Compensation Administration]]. | ||
*For NIH and other Health and Human Service agency grants, the Consolidated and Further Continuing Appropriations Act, 2015 (Public Law 113-235) limits the IBS to Executive Level II of the Federal Executive pay scale, [http://grants.nih.gov/grants/policy/salcap_summary.htm currently set at $ | *For NIH and other Health and Human Service agency grants, the Consolidated and Further Continuing Appropriations Act, 2015 (Public Law 113-235) limits the IBS to Executive Level II of the Federal Executive pay scale, [http://grants.nih.gov/grants/policy/salcap_summary.htm currently set at $212,100]. | ||
*For federal contracts, | *For federal contracts, 41 U.S.C. 4304(a)(16) limits the reimbursement of compensation costs for contractor employees to [https://www.whitehouse.gov/wp-content/uploads/2022/11/ContractorCompensationCapContractsAwardedafterJune24-UPDATE-NOV-2022.pdf $619,000], adjusted annually. | ||
== UNMC Compliance with NIH Criteria for Combining Salaries == | ==UNMC Compliance with NIH Criteria for Combining Salaries== | ||
The University of Nebraska Medical Center (UNMC) Institutional Base Salary represents combined salary from UNMC and its affiliates’ practice plans that include both Nebraska Medicine, and Nebraska Pediatric Practice. | The University of Nebraska Medical Center (UNMC) Institutional Base Salary represents combined salary from UNMC and its affiliates’ practice plans that include both Nebraska Medicine, and Nebraska Pediatric Practice. | ||
In addition to Uniform Guidance requirements explained above, to be eligible to incorporate the clinical practice plan salary into the IBS, NIH applicant institutions must meet five criteria outlined in the [http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-061.html NIH Grants Policy Statement]. UNMC meets each of the following five criteria. | In addition to Uniform Guidance requirements explained above, to be eligible to incorporate the clinical practice plan salary into the IBS, NIH applicant institutions must meet five criteria outlined in the [http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-061.html NIH Grants Policy Statement]. UNMC meets each of the following five criteria. | ||
:1. Clinical practice compensation must be set by the institution. | : 1. Clinical practice compensation must be set by the institution. | ||
::*Per UNMC policy and practice, clinical practice compensation is set by department chairs who report to the Dean of the College of Medicine. | ::*Per UNMC policy and practice, clinical practice compensation is set by department chairs who report to the Dean of the College of Medicine. | ||
:2. Clinical practice activity must be shown on the institution's payroll or salary appointment forms and records approved by the institution. | : 2. Clinical practice activity must be shown on the institution's payroll or salary appointment forms and records approved by the institution. | ||
::*Per UNMC policy and procedure, faculty assignments and compensation are documented on annual terms of employment agreements issued by the College of Medicine Dean’s Office and in annual Nebraska Medicine and Nebraska Pediatric Practice Employment Agreements. Nebraska Medicine and Nebraska Pediatric Practice are instrumentalities of the University of Nebraska and acts as common paymaster for their clinical practice faculty. | ::*Per UNMC policy and procedure, faculty assignments and compensation are documented on annual terms of employment agreements issued by the College of Medicine Dean’s Office and in annual Nebraska Medicine and Nebraska Pediatric Practice Employment Agreements. Nebraska Medicine and Nebraska Pediatric Practice are instrumentalities of the University of Nebraska and acts as common paymaster for their clinical practice faculty. | ||
:3. Clinical practice compensation must be paid through or at the direction of the institution. | :3. Clinical practice compensation must be paid through or at the direction of the institution. | ||
::*Per UNMC policy and procedure, faculty assignments and compensation are documented on annual terms of employment agreements issued by the College of Medicine Dean’s Office and in annual Nebraska Medicine and Nebraska Pediatric Practice Employment Agreements. Nebraska Medicine and Nebraska Pediatric Practice are instrumentalities of the University of Nebraska and acts as common paymaster for their clinical practice faculty. | ::*Per UNMC policy and procedure, faculty assignments and compensation are documented on annual terms of employment agreements issued by the College of Medicine Dean’s Office and in annual Nebraska Medicine and Nebraska Pediatric Practice Employment Agreements. Nebraska Medicine and Nebraska Pediatric Practice are instrumentalities of the University of Nebraska and acts as common paymaster for their clinical practice faculty. | ||
:4. Clinical practice activity must be included and accounted for in the institution's effort reporting and/or payroll distribution system. | :4. Clinical practice activity must be included and accounted for in the institution's effort reporting and/or payroll distribution system. | ||
::*Per UNMC policy and procedure, UNMC includes clinical practice activity in its effort certification system and payroll distribution system. | ::*Per UNMC policy and procedure, UNMC includes clinical practice activity in its effort certification system and payroll distribution system. | ||
:5. The institution must assure that all financial reports and supporting documents associated with the combined IBS and resulting charges to NIH grants are retained and made available to Federal officials or their duly authorized representatives consistent with the requirements of [http://www.ecfr.gov/cgi-bin/text-idx?SID=ee873e1aa906cf3b0d7474d25be3b5a9&node=2:1.1.2.2.1&rgn=div5%20-%20se2.1.200_1333 Uniform Guidance § 200.333]. | :5. The institution must assure that all financial reports and supporting documents associated with the combined IBS and resulting charges to NIH grants are retained and made available to Federal officials or their duly authorized representatives consistent with the requirements of [http://www.ecfr.gov/cgi-bin/text-idx?SID=ee873e1aa906cf3b0d7474d25be3b5a9&node=2:1.1.2.2.1&rgn=div5%20-%20se2.1.200_1333 Uniform Guidance § 200.333]. | ||
::*Per University of Nebraska policy (see [http://www.sos.ne.gov/records-management/schedule_170.html Sponsored Project 170-8]}, UNMC assures that all financial reports and supporting documents associated with the combined IBS and resulting charges to NIH grants are retained and made available as required by federal regulations. | ::*Per University of Nebraska policy (see [http://www.sos.ne.gov/records-management/schedule_170.html Sponsored Project 170-8]}, UNMC assures that all financial reports and supporting documents associated with the combined IBS and resulting charges to NIH grants are retained and made available as required by federal regulations. | ||
===Roles and Responsibilities=== | ===Roles and Responsibilities === | ||
====Deans, Directors, and Chairs==== | ====Deans, Directors, and Chairs==== | ||
*Provide appointment letters to faculty | *Provide appointment letters to faculty | ||
*Review and approve faculty workload | *Review and approve faculty workload | ||
*Review effort commitments and IBS on ADIS Internal Forms budgets for new awards | *Review effort commitments and IBS on ADIS Internal Forms budgets for new awards | ||
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*Commit effort to each sponsored project for which he or she is serving as Principal Investigator or as other key personnel | *Commit effort to each sponsored project for which he or she is serving as Principal Investigator or as other key personnel | ||
*Certify 100% of one’s UNMC effort on Effort Certification Reports, as required by UNMC Policy 6105, [[Effort Certification]] | *Certify 100% of one’s UNMC effort on Effort Certification Reports, as required by UNMC Policy 6105, [[Effort Certification]] | ||
====Department Administrator==== | ====Department Administrator ==== | ||
*Prepare sponsored project budgets, both in proposals to be submitted to sponsors for consideration and in ADIS Internal Forms | * Prepare sponsored project budgets, both in proposals to be submitted to sponsors for consideration and in ADIS Internal Forms | ||
*Enter payroll distribution in SAP based on approved budget and adjust payroll based on actual certified effort, as required by UNMC Policy 6105, [[Effort Certification]] | *Enter payroll distribution in SAP based on approved budget and adjust payroll based on actual certified effort, as required by UNMC Policy 6105, [[Effort Certification]] | ||
====Sponsored Programs Administration==== | ====Sponsored Programs Administration==== | ||
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*Use RSS to verify IBS used in sponsored project budgets | *Use RSS to verify IBS used in sponsored project budgets | ||
====Sponsored Programs Accounting==== | ====Sponsored Programs Accounting==== | ||
*Ensure that effort certifications are completed in compliance with UNMC Policy 6105, [[Effort Certification]] and review cost-shared (UNMC Policy 6104, [[Sponsored Project Cost Share]]) companion accounts for accuracy | * Ensure that effort certifications are completed in compliance with UNMC Policy 6105, [[Effort Certification]] and review cost-shared (UNMC Policy 6104, [[Sponsored Project Cost Share]]) companion accounts for accuracy | ||
*Ensure that IBS [https://info.unmc.edu/management/finance/fincompliance/Wage_Code_Types.pdf Wage Code Types] in SAP are properly updated and compliant with this policy, (UNMC Policy 6102, [[Institutional Base Salary]]). | *Ensure that IBS [https://info.unmc.edu/management/finance/fincompliance/Wage_Code_Types.pdf Wage Code Types] in SAP are properly updated and compliant with this policy, (UNMC Policy 6102, [[Institutional Base Salary]]). | ||
== Additional Information == | ==Additional Information== | ||
*[mailto:mhrncirik@unmc.edu Senior Manager, Financial Compliance and Cost Analysis] | *[mailto:mhrncirik@unmc.edu Senior Manager, Financial Compliance and Cost Analysis] | ||
*[http://info.unmc.edu/management/finance/fincompliance/index.html Financial Compliance and Cost Analysis] | *[http://info.unmc.edu/management/finance/fincompliance/index.html Financial Compliance and Cost Analysis] | ||