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Cash Handling Procedures: Difference between revisions
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*The departmental cashier will place the monies, the Cash Remittance Report and other supporting documentation in a locked money bag. | *The departmental cashier will place the monies, the Cash Remittance Report and other supporting documentation in a locked money bag. | ||
*A designated campus security officer will pick up the locked cash bag from each department on a daily basis (Monday through Friday, excluding holidays) and deliver the locked cash bag to the Finance Cashier Office. | *A designated campus security officer will pick up the locked cash bag from each department on a daily basis (Monday through Friday, excluding holidays) and deliver the locked cash bag to the Finance Cashier Office. | ||
*The Finance Cashier Office will verify and receipt all cash transmittals and deposit all cash receipts to the designated UNMC bank daily. | *The [mailto:terrry.lilla@unmc.edu Finance Cashier Office] will verify and receipt all cash transmittals and deposit all cash receipts to the designated UNMC bank daily. | ||
==Imprest Cash Funds== | ==Imprest Cash Funds== | ||
There are two types of imprest cash funds: | There are two types of imprest cash funds: | ||
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:*Retain a copy of the security report for their records. | :*Retain a copy of the security report for their records. | ||
:*Send a copy of the security report along with a Cash Shortage/Overage Requisition form. Address the reports to the Finance Cashier Office, who will then follow up with the Controller. The department company center number should be noted in the replenishment request so the replenishment can be charged to the proper cost center. | :*Send a copy of the security report along with a Cash Shortage/Overage Requisition form. Address the reports to the Finance Cashier Office, who will then follow up with the Controller. The department company center number should be noted in the replenishment request so the replenishment can be charged to the proper cost center. | ||
After the paperwork is reviewed by the Controller, the Finance Cashier Office will contact the Department to work in replenishing the change fund as needed. | After the paperwork is reviewed by the [mailto:ckirchner@unmc.edu Controller], the [mailto:terry.lilla@unmc.edu Finance Cashier Office] will contact the Department to work in replenishing the change fund as needed. | ||
===Change Fund Overages=== | ===Change Fund Overages=== | ||
*When change funds are found to be in excess of their authorized amount, the overage should be removed from the daily cash receipts deposit and forwarded to the Finance Cashier Office along with a completed cash overage requisition form. | *When change funds are found to be in excess of their authorized amount, the overage should be removed from the daily cash receipts deposit and forwarded to the Finance Cashier Office along with a completed cash overage requisition form. | ||