Computer Use/Electronic Information: Difference between revisions

Policy No.: '''6051'''<br />

Effective Date: '''04/25/07'''<br />

<big>'''Computer Use and Electronic Information Security Policy'''</big>

== Introduction ==

##The department chair or section chief is responsible for ensuring that the individual is aware of all UNMC policies and procedures relating to the use of the electronic resources.  

##The department chair or section chief is responsible for coordinating with ITS to ensure that all software license regulations are honored by granting this account.  

##The Assistant Vice Chancellor or designee will approve requests for these types of accounts.

====UNMC email accounts ====

UNMC email accounts will only be issued to the following individuals:   

#Faculty (excluding volunteer appointments) staff and students of UNMC

#Retired faculty who have an emeritus appointment  

#If a department identifies the need for an individual who does not meet the criteria to have an email account, a request for a policy exception can be made:  

##The department chair or section chief is responsible for coordinating with ITS to ensure that all software license regulations are honored by granting this account.  

##ITS is responsible for maintaining a log of

##The Assistant Vice Chancellor or designee will approve requests for these types of accounts.

NOTE:  If an individual is a volunteer, please refer to UNMC Policy No. 6053, [[Volunteer]].<br />

It is the responsibility of the workforce to protect confidential information at all times including but not limited to when stored electronically (at rest) and when the data is being transferred outside of the facility such as on a mobile device or a diskette (See [http://www.unmc.edu/its/images/security_enduserdevice.pdf ITS Security Procedure: End User Device]).<br />

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#Attempting to modify or remove computer equipment, software, or peripherals without proper authorization.

#Accessing without proper authorization computers, software, information or networks which the University belongs, regardless of whether the resource accessed is owned by the University or the abuse takes place from a non-University site.

*Provide warranty information or product recall or safety/security information with respect to a product or service used or purchased by the recipient  

*Notify the recipient about substantive changes in an existing subscription or related benefit plan in which the recipient is currently participating.  

For more information, see Contro<big>lling the Distribution of Non-Solicited Marketing E-mail Procedures.</big>

===Campus-wide e-mail announcements===

===Audits of Electronic Protected Health Information (PHI)===

Patient information including demographic and medical data contained in, or obtained from any UNMC information system is confidential data.  Individual access to this data may be audited in order to ensure compliance with federal and state law and [[Policies and Procedures|UNMC Policies and Procedures]].  

Each information custodian is responsible to:

#Manage and approve access to the information.  

UNMC web pages should consistently meet the highest standards of writing, content accuracy, image and presentation, keeping in mind that these documents create an image of UNMC to the world. UNMC shall reserve the right to monitor web pages and to remove any material that is unlawful or in violation of UNMC policies. Originators will be notified in the event that their page is removed.<br />

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UNMC web pages are required to show:

#Date of the last revision  

*UNMC Policy No. 6036, [[Reproducing_Copyrighted_Materials|Reproduction of Copyrighted Materials]]  

*UNMC Policy No. 6045, [[Privacy/Confidentiality|Privacy, Confidentiality and Information Security Policy]]

*UNMC Policy No. 6057, [[Protected Health Information (PHI)|Use and Disclosure of Protected Health Information]]).  

*UNMC Policy No. 6065, [[Fax Transmissions|Facsimile Transmissions]]).