CON Lincoln Division Orientation Guide: Difference between revisions

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<td valign="top">The university e-mail system is Lotus Notes.  There are user groups already defined that are in the system.  You can specify mailings to any students by semester group, the faculty or the staff in Lincoln, or all of the college and campuses.  If you are going to send an e-mail to a student, faculty or staff member, you only need to type a person’s last name into the “To” box and send it out once.  After this, when you type some letters of their last name, it will type their name or part of their name into the “To” box and it will already be populated and come up with the entire address; including the extension.  You can manage your e-mail utilizing folders you create.  It is simple and fast.  Click “Folder” on the tool bar and then click “New Folder.”  This helps you find your work and keeps it out of the inbox.  The inbox size is limited – so delete or further handle items so that they are not sitting in your inbox.  If you are going to be absent such as a vacation, etc, under the “File” tab, the second icon down on the right side of the page is “Automatic Replies.” Click on “Automatic Replies.”  This opens a dialog box where you click on the button “send automatic replies,” then click on the box “only send during this date range.”  Now click  on the calendar for your range of dates that for your leaving and returning.  Now choose “Enable.”  When you return, it will automatically shut off, or you can go back in and turn it off.  You can look for past e-mails quickly.  If you know who sent you the e-mail or the approximate date, merely by clicking.  </td>

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