Background Check: Difference between revisions

Jump to navigation Jump to search
no edit summary
No edit summary
No edit summary
Line 28: Line 28:
Policy No.: '''1010'''<br />
Policy No.: '''1010'''<br />
Effective Date: '''08/01/08'''<br />
Effective Date: '''08/01/08'''<br />
Revised Date: '''09/27/13'''<br />
Revised Date: '''DRAFT'''<br />
Reviewed Date: '''12/17/13'''<br />
Reviewed Date: ''' '''<br />
<br />
<br />
'''<big>Background Check Policy</big>'''
'''<big>Background Check Policy</big>'''
Line 39: Line 39:
Federal/state law, UNMC Policy No. 6075, [[Academic Personnel Records]] and administrative practices within UNMC.
Federal/state law, UNMC Policy No. 6075, [[Academic Personnel Records]] and administrative practices within UNMC.
== Authorities and Administration ==  
== Authorities and Administration ==  
Human Resources, Staffing/Compensation/Records/IT, is responsible for all aspects of the background check process for employees.  
The UNMC Human Resources’ Division Director of Strategic Staffing, Compensation, Records and HRIT is responsible for the administration, implementation, and maintenance of the Background Check Policy at the campus level in consultation with the Assistant Vice Chancellor for Business and Finance Executive Director of Human Resources and the Vice Chancellor for Business and Finance.
== Policy ==  
== Policy ==  
===Statement of General Policy===
===Statement of General Policy===
All applicants being hired into a regular or temporary position at UNMC are required to successfully complete a pre-employment background check prior to starting work. A background check is only completed after an applicant has accepted the conditional offer of employment. Current UNMC students and those admitted into the UNMC-sponsored Summer Undergraduate Research Program are exempted from the policy.  <br />
All applicants being hired or rehired into a regular or temporary position at UNMC are required to successfully complete a pre-employment background check prior to starting work. A background check is only completed after an applicant has accepted the conditional offer of employment. Current UNMC students and those admitted into the UNMC-sponsored Summer Undergraduate Research Program are exempted from the policy.   


If a current UNMC regular or temporary employee transfers to a new position, a background check is required only if any of the below applies:
If a current UNMC regular or temporary employee transfers to a new position, a background check is required.  
*The position requires physical access to and/or in person contact with patients, children under the age of 18 and/or vulnerable adults.
*The position requires regular cashiering responsibilities, and/or that the position has been deemed to have a high level of access to university accounts.
*The position is responsible for monitoring, administering and/or requires unescorted access to irradiators (a device containing radioactive material), excluding diagnostic x-ray.
*The position is responsible for information technology with access to systems, resources, physical hardware and infrastructure that is not accessible by the general workforce.
Unless otherwise required by law, if an individual is rehired into a regular or temporary position and has undergone a background check within the past year, a new check does not need to be completed. The results of the previously performed check will be considered in any pending employment decision. <br />


If a staff and/or academic hire is dually employed with UNMC and UNMC-Physicians, UNMC-P will process the background check and notify UNMC Human Resources accordingly. <br />
If an academic hire is dually employed with UNMC and Nebraska Medicine, Nebraska Medicine will process the background check and notify UNMC Human Resources accordingly.  


In addition, a background check must be completed on Non-Faculty Volunteers and Guests. Business Services oversees the Non-Faculty Volunteers and Guests acceptance process. For additional information, contact Business Services at 402-559-5200. For Faculty Volunteers a background check is not required.
background check must also be completed for Non-Faculty Volunteers and Guests. For Faculty Volunteers a background check is not required.
===Components of Check===
===Components of Check===
UNMC will utilize a third party agency to conduct the background check. The type of information that can be collected by this agency includes, but is not limited to, that pertaining to an individual’s past employment, education, character, finances, reputation, criminal and credit history.  
UNMC will utilize a third party agency to conduct the background check. The type of information that can be collected by this agency includes, but is not limited to, that pertaining to an individual’s past employment, education, character, finances, reputation, criminal and credit history.  
Line 66: Line 61:
*Time since the criminal conviction and/or completion of the sentence<br />  
*Time since the criminal conviction and/or completion of the sentence<br />  
*The applicant’s record of performance and behavior on other jobs
*The applicant’s record of performance and behavior on other jobs
If the criminal history check reveals criminal convictions which the applicant failed to disclose on the application, the offer of employment will normally be withdrawn, unless the individual shows that the report is in error.
===Recordkeeping===
===Recordkeeping===
All information obtained from the background check process will only be used as part of the employment process and will be kept confidential.  
All information obtained from the background check process will only be used as part of the employment process and will be kept confidential.  
===Employee Responsibility===
Employees have an ongoing responsibility, during their employment, to make UNMC aware of any criminal convictions. Any criminal convictions should be reported to Human Resources – Staffing within seven (7) days of criminal conviction.
==Equal Employment Opportunity==
==Equal Employment Opportunity==
The University of Nebraska Medical Center declares and affirms a policy of equal educational and employment opportunities, affirmative action in employment, and nondiscrimination in providing its services to the public. Therefore, the University of Nebraska Medical Center shall not discriminate against anyone based on race, age, color, disability, religion, sex, national or ethnic origin, marital status, genetic information, sexual orientation, political affiliation, Vietnam-era veteran status, or special disabled Veteran status. Sexual harassment in any form, including hostile environment and quid pro quo, is prohibited.  
The University of Nebraska Medical Center (UNMC) is committed to creating a diverse and inclusive work and learning environment free from discrimination and harassment.  UNMC is dedicated to creating an environment where everyone feels valued, respected and included. Therefore, the University of Nebraska Medical Center does not discriminate on the basis of race, ethnicity, color, national origin, sex (including pregnancy), religion, age, disability, sexual orientation, gender identity, genetic information, veteran status, marital status, and/or political affiliation in its programs, activities and employment. Sexual harassment in any form, including hostile environment and ''quid pro quo'', is prohibited. UNMC complies with all local, state and federal laws prohibiting discrimination, including Title IX, which prohibits discrimination on the basis of sex.
==Additional Information==
==Additional Information==
*Questions regarding this policy should be directed to Human Resources, Staffing/Compensation/Records/IT at 402-559-2710 during regular business hours
*Questions regarding this policy should be directed to Human Resources, Staffing/Compensation/Records/IT at 402-559-2710 during regular business hours

Navigation menu