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CON Travel Authorization and Reimbursement: Difference between revisions
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CON Travel Authorization and Reimbursement (view source)
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<td width="60%">Section 4.0 - | <td width="60%">Section 4.0 - Faculty Policies</td> | ||
<td width="40%">Originating Date: May | <td width="40%">Originating Date: May 1974</td> | ||
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<td valign="top" width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Executive Council</div></td> | <td valign="top" width="60%">Responsible Reviewing Agency:<br /><div style="margin-left:3em; line-height:1.2;">Executive Council</div></td> | ||
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<td>Revised: August | <td>Revised: August 1998<br />Revised: February 2000<br />Revised: April 2004<br />Revised: November 2004<br />Revised: November 2006<br />Revised: [[CON Travel Authorization & Reimbursement version November 2007|November 2007]]<br />Revised: [[CON Travel Authorization & Reimbursement version March 2014|March 2014]]<br />Revised: January 2015</td> | ||
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====I. UNIVERSITY OF NEBRASKA MEDICAL CENTER (UNMC) POLICIES & PROCEDURES==== | ====I. UNIVERSITY OF NEBRASKA MEDICAL CENTER (UNMC) POLICIES & PROCEDURES==== | ||
<p style="margin-bottom:15px;margin-left:3em;">All travel will comply with the policies, procedures and guidelines established by the Nebraska Department of Administrative Services and the University of Nebraska Medical Center, (http://info.unmc.edu/) in addition to the policies and procedures of the College of Nursing. All travel approval and reimbursement is contingent on alignment with College priorities and availability of travel funds.</p> | <p style="max-width:67em !important; margin-bottom:15px;margin-left:3em;">All travel will comply with the policies, procedures and guidelines established by the Nebraska Department of Administrative Services and the University of Nebraska Medical Center, (http://info.unmc.edu/) in addition to the policies and procedures of the College of Nursing. All travel approval and reimbursement is contingent on alignment with College priorities and availability of travel funds.</p> | ||
====II. APPROVAL REQUIRED PRIOR TO TRAVEL==== | ====II. APPROVAL REQUIRED PRIOR TO TRAVEL==== | ||
<ol style="margin-bottom:15px; margin-top:15px;" >All travel for University business, including no-cost travel, requires approval as outlined below. | <ol style="max-width:67em !important; margin-bottom:15px; margin-top:15px;" >All travel for University business, including no-cost travel, requires approval as outlined below. | ||
<li style="margin-left:3em;">Supervisors with budget authority review and approve all travel requests within the unit.</li> | <li style="margin-left:3em;">Supervisors with budget authority review and approve all travel requests within the unit.</li> | ||
<li style="margin-left:3em;">The | <li style="margin-left:3em;">The Director of Administration and Operations reviews and approves all travel requests of the Dean, the Dean’s direct reports and those traveling at the request of the Dean.</li> | ||
<li style="margin-left:3em;">The Dean reviews and approves all travel requests of the | <li style="margin-left:3em;">The Dean reviews and approves all travel requests of the Director of Administration and Operations.</li> | ||
<li style="margin-left:3em;">The Vice Chancellor for Business and Finance reviews and approves all travel requests of the Dean.</li> | <li style="margin-left:3em;">The Vice Chancellor for Business and Finance reviews and approves all travel requests of the Dean.</li> | ||
</ol> | </ol> | ||
<p style="margin-bottom:15px; margin-left:6em;">'''Foreign Travel'''<br /> | <p style="max-width:67em !important; margin-bottom:15px; margin-left:6em;">'''Foreign Travel'''<br /> | ||
Individuals anticipating foreign travel (including Canada and Mexico), whether or not involving University funds, must obtain approval from the Dean and the Vice Chancellor for Business and Finance prior to making travel arrangements. | Individuals anticipating foreign travel (including Canada and Mexico), whether or not involving University funds, must obtain approval from the Dean and the Vice Chancellor for Business and Finance prior to making travel arrangements. | ||
</p> | </p> | ||
====III. TRAVEL FOR SCHOLARSHIP==== | ====III. TRAVEL FOR SCHOLARSHIP==== | ||
<p style="margin-bottom:15px; margin-left:3em;">Faculty members are encouraged to present scholarly work. The presenting author will receive priority for support. When additional authors attend the same meeting, less or no support may be provided for their travel. The first presentation of a paper will receive priority over subsequent presentations of that paper. Consideration will be given to the number of trips supported for an individual.</p> | <p style="max-width:67em !important; margin-bottom:15px; margin-left:3em;">Faculty members are encouraged to present scholarly work. The presenting author will receive priority for support. When additional authors attend the same meeting, less or no support may be provided for their travel. The first presentation of a paper will receive priority over subsequent presentations of that paper. Consideration will be given to the number of trips supported for an individual.</p> | ||
<ol | <ol style="max-width:67em !important; margin-bottom:15px; margin-top:15px;" >Priority for approval of travel requests will be given to the following types of requests: | ||
<li style="margin-left:3em;">Presentations of scholarly papers.</li> | <li style="margin-left:3em;">Presentations of scholarly papers.</li> | ||
<li style="margin-left:3em;">Meetings of regional, national or international organizations of which the college is a member and should be represented for voting and information purposes, e.g., American Association of Colleges of Nursing, Midwest Nursing Research Society, etc.</li> | <li style="margin-left:3em;">Meetings of regional, national or international organizations of which the college is a member and should be represented for voting and information purposes, e.g., American Association of Colleges of Nursing, Midwest Nursing Research Society, etc.</li> | ||
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<li style="margin-left:3em;">Workshops and conferences for faculty and staff development and/or to promote the CON strategic plan, e.g., teaching, practice and research at the college.</li> | <li style="margin-left:3em;">Workshops and conferences for faculty and staff development and/or to promote the CON strategic plan, e.g., teaching, practice and research at the college.</li> | ||
</ol> | </ol> | ||
<p style="margin-bottom:15px; margin-left:3em;">Reimbursement | <p style="max-width:67em !important; margin-bottom:15px; margin-left:3em;">Reimbursement in general does not cover the full costs associated with travel and is based on funding available and the priorities listed above. Reimbursement from accounts other than state-aided (e.g. grants, faculty development accounts, etc.) may be at 100% if appropriate. All conference registrations must be approved prior to completing the registration form, if a UNMC P-Card is used for payment.</p> | ||
====IV. TRAVEL FOR OFFICIAL COLLEGE BUSINESS==== | ====IV. TRAVEL FOR OFFICIAL COLLEGE BUSINESS==== | ||
<p style="margin-bottom:15px; margin-left:3em;">Travel is sometimes required in order to conduct the business of the College. Guidelines are established to provide faculty and staff with reimbursement for authorized, legitimate travel required while supervising clinical experiences in clinical agencies, attending required meetings, or otherwise conducting official College business.</p> | <p style="max-width:67em !important; margin-bottom:15px; margin-left:3em;">Travel is sometimes required in order to conduct the business of the College. Guidelines are established to provide faculty and staff with reimbursement for authorized, legitimate travel required while supervising clinical experiences in clinical agencies, attending required meetings, or otherwise conducting official College business.</p> | ||
====V. RECORD MAINTENANCE==== | ====V. RECORD MAINTENANCE==== | ||
<p style="margin-bottom:15px; margin-left:3em;"> | <p style="margin-bottom:15px; margin-left:3em;">Designated persons will be responsible for maintaining the appropriate documentation for audit purposes.</p> | ||