Personnel Files: Difference between revisions

== Policy ==  

5.1 Employees may view their records in the Human Resources – Records office at any time during regular working hours upon appropriate advance notice to Human Resources. The employee must present a staff identification card before access to records will be granted.<br />

5.2 Contents of the individual employee files vary and the records may be maintained in electronic or paper form in several different sources. A typical personnel file may include some or all of the following:

:a. Application

:h. Outside employment authorization form

5.3 Reports, letter, and documents which reflect unfavorably on an employee shall not be placed in the personnel file without his or her knowledge. Records of disciplinary action shall be maintained in the personnel file for a specified period, according to the University's [http://www.sos.ne.gov/records-management/schedule_170.html Record Retention Schedule].<br />

5.4 Information which reflects unfavorably, except information originated by the employee, shall not be placed in an employee’s file subsequent to discharge, resignation, or retirement of such employee, unless a copy of such employee is mailed to the employee, within 30 calendar days, at the last known address of the employee.<br />

5.5 The following documents should not be included in the personnel file and instead should be kept in a separate file. Such documents should be accessible by Human Resources:

:a. EEO/invitation to self-identify disability or veteran status records

::iii. Job Descriptions

::iv. Non Select Rationale

==Notice of Non-Discrimination==  

Please see UNMC's [http://www.unmc.edu/titleix/notice-nondiscrimination.html Notice of Non-Discrimination] regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment.