Access to Designated Record Set: Difference between revisions
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POLICY NO :6059<br /> | <table style="background:#F8FCFF; text-align:center" width="100%" cellspacing="0" cellpadding="0" border="0"> | ||
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width="20">[[Human Resources]]</td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Safety/Security]] </td> | |||
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<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Research Compliance]] </td> | |||
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<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Compliance]]</td> | |||
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<td style="padding:0.5em; background-color:white; line-height:0.95em; border:solid 2px #A3B1BF; border-bottom:0; font-weight:bold;" width="20">[[Privacy/Information Security]]</td> | |||
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width="20">[[Business Operations]]</td> | |||
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<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Intellectual Property]]</td> | |||
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</table> | |||
<br /> | |||
[[Identification Card]] | [[Secure Area Card Access]] | [[Privacy/Confidentiality]] | [[Computer Use/Electronic Information]] | [[Confidential Information]] | [[Protected Health Information (PHI)]] | [[Notice of Privacy Practices]] | [[Access to Designated Record Set]] | [[Accounting of PHI Disclosures]] | [[Patient/Consumer Complaints]] | [[Vendors]] | [[Fax Transmissions]] | [[Psychotherapy Notes]] | [[Facility Security]] | [[Conditions of Treatment Form]] | [[Informed Consent for UNMC Media]] | [[Transporting Protected Health Information]] | |||
<br /><br /> | |||
POLICY NO: '''6059'''<br /> | |||
EFFECTIVE DATE: 03/17/03 | EFFECTIVE DATE: '''03/17/03''' | ||
<big>'''Access and Amendment of Designated Record Set Policy'''</big> | <big>'''Access and Amendment of Designated Record Set Policy'''</big> | ||
NOTE: These guidelines are provided to assist UNMC workforce, including those in the patient treatment areas of the Munroe-Meyer Institute, the College of Medicine Optical Shop, the Lions Eye Bank and the College of Dentistry, as applicable, comply with HIPAA regulations. Those departments and clinics which fall under the jurisdiction of The Nebraska Medical Center and/or University Medical Associates should consult the policies and procedures of those entities for authoritative guidance.<br /> | NOTE: These guidelines are provided to assist UNMC workforce, including those in the patient treatment areas of the Munroe-Meyer Institute, the College of Medicine Optical Shop, the Lions Eye Bank and the College of Dentistry, as applicable, comply with HIPAA regulations. Those departments and clinics which fall under the jurisdiction of The Nebraska Medical Center and/or University Medical Associates should consult the policies and procedures of those entities for authoritative guidance.<br /> | ||
=== Basis for Policy === | === Basis for Policy === | ||
<br /> | <br /> | ||
It is the policy of the University of Nebraska Medical Center (UNMC) to use and disclose protected health information (PHI) in accordance with Health Insurance Portability and Accountability Act of 1996 (HIPAA) requirements and Executive Memorandum No. 27.<br /> | |||
It is the policy of the University of Nebraska Medical Center (UNMC) to use and disclose protected health information (PHI) in accordance with Health Insurance Portability and Accountability Act of 1996 (HIPAA) requirements and Executive Memorandum No. 27.<br /> | |||
=== Policy === | |||
UNMC shall provide individuals with the right of access to inspect and obtain a copy of protected health information contained in the designated record set (DRS). | |||
UNMC, The Nebraska Medical Center, UMA, and UDA are one affiliated covered entity (ACE) for purposes of HIPAA and may share PHI with one another. Access and amendment rights apply to designated record sets throughout the ACE.<br /> | |||
=== Definitions === | === Definitions === | ||
<br /> | <br /> | ||
'''Designated Record Set''' means the medical records and billing records about individuals maintained by UNMC, The Nebraska Medical Center, UMA, and UDA and records used by the entities to make decisions about individuals. | |||
'''Protected Health Information (PHI)''' is individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that:<br /> | '''Protected Health Information (PHI)''' is individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that:<br /> | ||
* is created or received by UNMC; and | * is created or received by UNMC; and | ||
* relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.<br /> | * relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.<br /> | ||
Records containing PHI, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record. | |||
Records containing PHI, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record. | |||
For more information,contact Sheila Wrobel, Privacy Officer, or see Access and Amendment of Designated Record Set Procedures. | For more information,contact Sheila Wrobel, Privacy Officer, or see Access and Amendment of Designated Record Set Procedures. | ||
Revision as of 14:15, October 9, 2012
| Human Resources | Safety/Security | Research Compliance | Compliance | Privacy/Information Security | Business Operations | Intellectual Property |
Identification Card | Secure Area Card Access | Privacy/Confidentiality | Computer Use/Electronic Information | Confidential Information | Protected Health Information (PHI) | Notice of Privacy Practices | Access to Designated Record Set | Accounting of PHI Disclosures | Patient/Consumer Complaints | Vendors | Fax Transmissions | Psychotherapy Notes | Facility Security | Conditions of Treatment Form | Informed Consent for UNMC Media | Transporting Protected Health Information
POLICY NO: 6059
EFFECTIVE DATE: 03/17/03
Access and Amendment of Designated Record Set Policy
NOTE: These guidelines are provided to assist UNMC workforce, including those in the patient treatment areas of the Munroe-Meyer Institute, the College of Medicine Optical Shop, the Lions Eye Bank and the College of Dentistry, as applicable, comply with HIPAA regulations. Those departments and clinics which fall under the jurisdiction of The Nebraska Medical Center and/or University Medical Associates should consult the policies and procedures of those entities for authoritative guidance.
Basis for Policy
It is the policy of the University of Nebraska Medical Center (UNMC) to use and disclose protected health information (PHI) in accordance with Health Insurance Portability and Accountability Act of 1996 (HIPAA) requirements and Executive Memorandum No. 27.
Policy
UNMC shall provide individuals with the right of access to inspect and obtain a copy of protected health information contained in the designated record set (DRS).
UNMC, The Nebraska Medical Center, UMA, and UDA are one affiliated covered entity (ACE) for purposes of HIPAA and may share PHI with one another. Access and amendment rights apply to designated record sets throughout the ACE.
Definitions
Designated Record Set means the medical records and billing records about individuals maintained by UNMC, The Nebraska Medical Center, UMA, and UDA and records used by the entities to make decisions about individuals.
Protected Health Information (PHI) is individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that:
- is created or received by UNMC; and
- relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.
Records containing PHI, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record.
For more information,contact Sheila Wrobel, Privacy Officer, or see Access and Amendment of Designated Record Set Procedures.
Access and Amendment of Designated Record Set Procedures / Denial of Access to Medical Record/Billing Record / Request for Correction/Amendment of Medical/Billing Information
This is a new UNMC Policy.
This page updated on Monday, February 16, 2004, by dkp.