Access to Designated Record Set

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Policy No.: 6059
Effective Date: 03/17/03
Revised Date:
Reviewed Date:

Access and Amendment of Designated Record Set Policy

NOTE: These guidelines are provided to assist UNMC workforce, including those in the patient treatment areas of the Munroe-Meyer Institute, the College of Medicine Optical Shop, the Lions Eye Bank and the College of Dentistry, as applicable, comply with HIPAA regulations. Those departments and clinics which fall under the jurisdiction of The Nebraska Medical Center and/or University Medical Associates should consult the policies and procedures of those entities for authoritative guidance.

Basis for Policy

It is the policy of the University of Nebraska Medical Center (UNMC) to use and disclose protected health information (PHI) in accordance with Health Insurance Portability and Accountability Act of 1996 (HIPAA) requirements and Executive Memorandum No. 27.

Policy

UNMC shall provide individuals with the right of access to inspect and obtain a copy of protected health information contained in the designated record set (DRS).

UNMC, The Nebraska Medical Center, UMA, and UDA are one affiliated covered entity (ACE) for purposes of HIPAA and may share PHI with one another. Access and amendment rights apply to designated record sets throughout the ACE.

Definitions

Designated Record Set means the medical records and billing records about individuals maintained by UNMC, The Nebraska Medical Center, UMA, and UDA and records used by the entities to make decisions about individuals.

Protected Health Information (PHI) is individually identifiable health information. Health information means any information, whether oral or recorded in any medium, that:

  • is created or received by UNMC; and
  • relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual.

Records containing PHI, in any form, are the property of UNMC. The PHI contained in the record is the property of the individual who is the subject of the record.

Additional Information

  • Contact Sarah Gloden Carlson, Chief Privacy Officer
  • Access and Amendment of Designated Record Set Procedures
  • Access and Amendment of Designated Record Set Procedures
  • Denial of Access to Medical Record/Billing Record
  • Request for Correction/Amendment of Medical/Billing Information

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