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Policy No.: 1072
Effective Date: 10/25/02
Revised Date: 11/03/15
Reviewed Date: 12/10/13

Employee and Dependent Scholarship Program Policy

Purpose

1.1 To establish the policy regarding Employee and Dependent Scholarship.

Scope

2.1 The UNMC Employee and Dependent Scholarship policy is applicable to all UNMC staff and faculty.

Basis of the Policy

3.1 The University of Nebraska Medical Center (UNMC) provides an Employee and Dependent Scholarship Program. Pursuant to Section 3.7 of the Bylaws of the Board of Regents of the University of Nebraska, eligible, full-time regular employees may take up to 15 credit hours per academic year at any University of Nebraska campus. The Board of Regents approved an amendment which allows eligible, full-time regular employees to transfer up to 15 undergraduate credit hours per academic year to one or more of their dependents and/or their spouse, for courses at campuses of the University of Nebraska.

Authorities and Administration

4.1 The UNMC Division Director, Staffing, Compensation, Records & HRIT is responsible for the administration of this policy, at the campus level in consultation with the Assistant Vice Chancellor for Business and Finance Executive Director of Human Resources and the Vice Chancellor for Business and Finance.

Policy

5.1 It is the policy of the University of Nebraska Medical Center to provide an employee and dependent scholarship program. Benefits of this program may be used at the four campuses of the University (UNL, UNO, UNMC, UNK).

5.2 Eligibility for Employee Scholarship Program:

1. All full-time (1.00 F.T.E.) employees of the University are eligible to apply.
2. All retired employees of the University who have met the normal retirement regulations are eligible to apply.
3. Employees must be admitted students of the University and must have met all normal academic requirements for the courses taken.
4. The Employee Scholarship Program is not available to employees on leave of absence without pay.
5. The Employee Scholarship Program is not available to employees whose anticipated employment period is less than six months.

5.3 Terms and Conditions of the Employee Scholarship Program:

1. The granting of Employee Scholarships is subject to openings in the specific classes in which the employee intends to enroll. If the reduction or withdrawal of this privilege is necessitated by the lack of funds, such reduction or withdrawal shall apply to all classes of employees on a University-wide basis, and timely notice of this action shall be provided to all employees.
2. The Employee Scholarship Program applies only to academic credit courses being offered at any unit of the University of Nebraska. These courses may be taken for credit or audit.
3. The University of Nebraska Employee Scholarship Program shall provide tuition equal to the University's resident tuition charge per semester credit hour.
4. Employees whose applications have been approved shall pay all normal admission and matriculation fees, including lab fees and course fees, but not University Programs and Facilities Fees (UPFF). Employees shall also pay all usual course-related costs such as books and supplies.
5. The Employee Scholarship Program is limited to no more than fifteen (15) credit hours in any 12-month period (August through July) and is normally restricted to no more than six (6) credit hours per semester.
6. Employees eligible for scholarship plans through other programs are expected to avail themselves of these programs prior to applying for the University of Nebraska Employee Scholarship Program. If the employee's costs are not entirely covered by the other programs, the University of Nebraska Employee Scholarship Program shall allow for the difference up to the maximum established herein.
7. Employees will be billed for their tuition if they resign from University employment and the effective date of resignation occurs during the first thirty (30) days after classes have commenced.
   

5.4 Dependent Scholarship Program Definitions: The following definitions shall apply to the Dependent Scholarship Program:

1. Spouse shall be an employee's husband or wife, as recognized by the laws of the State of Nebraska.
2. Dependent child shall mean any naturally born child, legally adopted child, stepchild, or ward of an employee who (i) is unmarried and under 24 years of age, and (ii) is chiefly dependent on the employee for support (claimed as a dependent for tax purposes).
   

5.5 Eligibility for Dependent Scholarship Program:

1. All regular full-time (1.00 F.T.E.) employees of the University who meet the employment eligibility requirements of the Employee Scholarship Program may transfer up to a total of fifteen (15) credit hours per year (August through July) to their spouse or to any dependent child at tuition equal to the University's resident tuition charge per semester credit hour at the campus of attendance.
2. The Dependent Scholarship Program is only available to an employee's spouse or any dependent child who is an admitted student of a University of Nebraska campus and who has met all normal academic requirements for the course(s) taken. Full-time student enrollment status is required for a dependent child to be eligible, but not for a spouse. An affidavit will be required to document the status of dependent children. The University reserves the right to request copies of tax returns and or other supporting documentation.
3. All retired employees of the University who have met the normal retirement regulations may apply the dependent scholarship program to their spouse or to their eligible dependent children.
   

5.6 Terms and Conditions of the Dependent Scholarship Program:

1. The Dependent Scholarship Program will be limited to undergraduate academic credit courses at any campus of the University of Nebraska.
2. The Dependent Scholarship Program shall provide tuition equal to the University's resident tuition charge per semester credit hour at the campus of attendance, subject to the limitations listed below.
3. Dependents whose applications have been approved shall pay all normal admission and matriculation fees including lab fees, course fees and UPFF fees, and all usual course- related costs such as books and supplies.
4. The maximum total number of credit hours that may be transferred by an employee to one or more dependents will be the equivalent of fifteen (15) semester credit hours in any 12 month period (August through July) and is restricted to no more than nine (9) credit hours per semester.
5. Dependents eligible for scholarship plans through other programs are expected to avail themselves of these programs prior to applying for the University of Nebraska Dependent Scholarship Program. If the dependent's tuition costs are not entirely covered by the other programs, the University of Nebraska Dependent Scholarship Program shall allow for the difference up to the maximum established herein.
6. Employees will be billed for their dependent tuition if they resign from University employment and the effective date of resignation occurs during the first thirty (30) days after classes have commenced.
   

Notice of Non-Discrimination

Please see UNMC's Notice of Non-Discrimination regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment.

Additional Information

• See FAQs at Firefly > ESS Benefits > Employee & Dependent Scholarship > Frequently Asked Questions
• Contact Human Resources - Records
• Employee and Dependent Scholarship Procedures
  
• How to Allocate Credits for Employee Dependent Scholarship Guide

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