Sponsored Programs

POLICY NO : 3001

EFFECTIVE DATE : 07/01/98

Sponsored Programs Policy

Basis of Sponsored Programs Policy

The University of Nebraska Medical Center (UNMC), through its Sponsored Programs Administration and Accounting offices is responsible for ensuring that the institution is in compliance with the Federal Regulations of the Office of Management (OMB) Circulars A-21, A-110 and A-133; PHS Grants Policy Statement; the statutes of the State of Nebraska; the Accounting Standards issued by the American Institute of Certified Public Accountants; and any administrative or accounting policies issued by other sponsoring agencies as they relate to grants and contracts.

Reliability of Information

It is the function of the Sponsored Programs offices to insure the integrity of the accounting and administrative information under the guidelines referenced above. It is the responsibility of the Project Director, or his/her designee, of a sponsored project to insure the integrity of the financial, administrative and technical information provided to the Sponsored Programs offices and/or the General Accounting Office.

Special Requirements

Prior Approval System for Sponsored Projects: Acceptance of funding for a sponsored project by UNMC carries with it the legal responsibility to comply with all terms and conditions of the award, including any mandated prior approval of post-award fiscal and administrative changes. Specific levels of prior approval are determined first by the policies of the sponsor and second by internal UNMC prior approval procedures. Please refer to the policies provided by each sponsor and/or the UNMC Accounting Information Manual for details of UNMC's internal prior approval procedures.

Personnel Activity Reporting for Federal Programs: Federal regulations require UNMC to account for and certify 100% of an employee's effort if any portion of that effort is paid by a federally sponsored project, either issued directly to this institution or as a federal pass-through from another institution, or used to meet cost-sharing requirements on federally sponsored projects.

UNMC requires each such employee to complete and certify a Personnel Activity Report, quarterly for monthly paid employees and monthly for bi-weekly paid employees. Please refer to the UNMC Accounting Information Manual for details on completing this report.

For additional information, please see also:

UNMC Policy 6100, Direct Cost

UNMC Policy 6101, Facilities and Administrative (F&A) Cost

UNMC Policy 6102, Institutional Base Salary

UNMC Policy 6103, Unallowable Cost

UNMC Policy 6104, Sponsored Project Cost Share

UNMC Policy 6105, Effort Reporting

UNMC Policy 6106, Cost Transfer

UNMC Policy 6107, Service Center

UNMC Policy 6108, Subrecipient

This page was issued on July 1, 1998, and updated on April 11, 2007, by dkp.

Last Review by Policy Owner: April 11, 2007