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width="20">[[Intellectual Property]]</td>
width="20">[[Intellectual Property]]</td>
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<br>
[[Employee Leave]] | [[Employee Health and Safety Policy]] | [[Employment Policy]] | [[Flu Season Policy]] | [[Work Schedules]] | [[Employee Separation]] | [[Compensation Administration]] | [[Dress]] | [[Employee Grievance Process]] | [[Reduction-in-Force]] | [[Outside Employment]] | [[Political Activities]] | [[Employee/Dependent Scholarship]] | [[Performance Evaluation]] | [[Corrective/Disciplinary Action]] | [[Non-Discrimination/Sexual Harassment]] | [[Drug Free Campus]] | [[Background Check]] | [[Recurring/Additional Payment]] | [[Employee Recognition and Reward Policy]] | [[Tobacco-Free Campus]] | [[Nepotism]] | [[Consensual Relationships]] | [[AIDS, HIV, and Other Bloodborne Pathogens]] | [[Personnel Action Documentation]] | [[Fitness for Duty]]<br />
[[Employee Leave]] | [[Drug Free Campus]] | [[Employment]] | [[Work Schedules]] | [[Employee Separation]] | [[Compensation Administration]] | [[Dress Code]] | [[Background Check]] | [[Recurring/Additional Payment]] | [[Employee Grievance Process]] | [[Reduction-in-Force]] | [[Outside Employment]] | [[Political Activities]] | [[Employee/Dependent Scholarship]] | [[Employee Recognition and Reward]] | [[Performance Evaluation]] | [[Corrective/Disciplinary Action]] | [[Non-Discrimination and Harassment]] | [[Tobacco-Free Campus]] | [[Nepotism]] | [[Influenza]] | [[Consensual Relationships]] | [[AIDS, HIV, and Other Bloodborne Pathogens]] | [[Personnel Action Documentation]] | [[Fitness for Duty]] | [[Sexual Misconduct]] | [[Personnel Files]]<br /><br />
<br />
Policy No.: '''1017'''<br />
Policy No.: '''1017'''<br />
Effective Date: '''06/25/09'''<br />
Effective Date: '''06/25/09'''<br />
Revised Date: '''08/02/13'''<br />
Revised Date: '''06/22/23'''<br />
Reviewed Date: '''07/28/13'''<br />
Reviewed Date: '''06/22/23'''<br />
<br />
<br />
<big>'''Recurring/Additional Payment Policy'''</big><br />
<big>'''Recurring/Additional Payment Policy'''</big><br />
'''Wage Code Types 4401, 1404, 1419, 1420, 1010'''
'''Wage Code Types 4601, 0623, 1401 1404, 1420, 1419, 4605, 1410, 1412, 1413, 1010'''
== Purpose ==  
== Purpose ==  
1.1 To provide guidance regarding appropriate payments to employees outside of their base compensation and associated wage code usage.
'''1.1''' To provide guidance regarding appropriate payments to employees outside of their base compensation and associated wage code usage.
== Scope ==  
== Scope ==  
2.1 This policy is applicable to all UNMC staff and faculty.  
'''2.1''' This policy is applicable to all UNMC staff and faculty.  
== Basis of the Policy ==  
== Basis of the Policy ==  
3.1 [http://nebraska.edu/docs/hr/employee-policies.pdf University of Nebraska Administration Human Resources Handbook for Policies], UNMC Policy No. 1007, [[Compensation Administration]], UNMC Policy No. 3039, [[Supplemental Compensation Plan]], UNMC Policy No. 6102, [[Institutional Base Salary]], [http://nebraska.edu/docs/president/19%20Overload%20Assignments.pdf Executive Memorandum No. 19], annually published UNMC Budget and Salary Increase Guidelines, administrative practices of the University of Nebraska, and the federal [http://www.dol.gov/esa/regs/statutes/whd/0002.fair.pdf Fair Labor Standards Act] (FLSA).  
'''3.1''' [https://nebraska.edu/-/media/projects/unca/faculty-staff/resources/employee-policy-manual.pdf University of Nebraska Administration Human Resources Handbook for Policies], UNMC Policy No. 1007, [[Compensation Administration]], UNMC Policy No. 3039, [[Supplemental Compensation Plan]], UNMC Policy No. 6102, [[Institutional Base Salary]], Executive Memorandum No. 19, [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-overload-assignments.pdf Overload Assignments], annually published UNMC Budget and Salary Increase Guidelines, administrative practices of the University of Nebraska, and the federal Fair Labor Standards Act (FLSA).  
== Authorities and Administration ==  
== Authorities and Administration ==  
4.1 Business units are responsible for the funding and approval of payments in accordance with applicable University policy and procedures. Human Resources (HR), the Financial Compliance Office, Financial Controller along with Payroll, and Academic Affairs are responsible for policy/procedure development and monitoring. <br />
'''4.1''' Business units are responsible for the funding and approval of payments in accordance with applicable University policy and procedures. Human Resources Compensation and Payroll, Financial Controls and Compliance, the Finance Controller and Academic Affairs are responsible for policy/procedure development and monitoring.<br />
<br />
 
Effective July 1, 2009 all payments for wage code types 4401, 1404, 1419, and 1420 will be submitted to HR Records for review and entry into SAP by either HR Records or Payroll in accordance with the payroll schedule. The additional payment form located in Sapphire outlines which payments must be submitted to Human Resources and which ones can be entered by the department. <br />
All payments for wage code types 4601, 0623, 1401 1404, 1420, 1419, 4605, 1410, 1412, 1413, 1010 will be submitted via the Recurring and Additional Payment Authorization Form in ADIS  for review by either Human Resources Compensation or Payroll in accordance with the Payroll Schedule for Recurring and Additional Payments (located in [https://info.unmc.edu/wiki/index.php/NU_Values_-_Recurring-Additional_Payment NU Values - Recurring-Additional Payment] web page).<br />
<br />
 
There are various reasons that employees may receive additional compensation above their base wage/salary, either as a one-time payment or on a recurring basis. It is the policy of UNMC to comply with all University of Nebraska guidelines and state/federal laws/regulations regarding the payment of additional compensation to employees that is outside of base wage/salary.
There are various reasons that employees may receive additional compensation above their base wage/salary, either as a one-time payment or on a recurring basis. It is the policy of UNMC to comply with all University of Nebraska guidelines and state/federal laws/regulations regarding the payment of additional compensation to employees that is outside of base wage/salary.
== Policy ==  
== Policy ==  
5.1 The correct administration of these payments includes the appropriate SAP coding, documentation, and approval process for each type of payment that are outlined in the [http://www.unmc.edu/hr/Proc/Procedures1028.pdf Recurring/Additional Payment Procedures].<br />
'''5.1''' The correct administration of these payments includes the appropriate SAP coding, documentation, and approval process for each type of payment that is outlined in UNMC Procedures No. 1017, [https://www.unmc.edu/human-resources/_documents/procedures/Procedures1017.pdf Recurring/Additional Payment]. Departments may review information available in [https://info.unmc.edu/wiki/index.php/NU_Values_-_Recurring-Additional_Payment NU Values - Recurring-Additional Payment] web page prior to completing a Recurring or Additional Payment Form in ADIS. <br />
<br />
 
It is imperative that all payments comply with federal regulations regarding nonexempt biweekly paid employees in relation to the FLSA (see [[Recurring/Additional Payment|Recurring/Additional Payment Procedures]] section 5.2.3) as well as the Cost Accounting Standards on contracts, grants and cooperative agreements involving federal funds found in OMB Circular A-21 (see [http://www.unmc.edu/hr/Proc/Procedures1028.pdf Recurring/Additional Payment Procedures]section 5.3.3). <br />
It is imperative that all payments comply with federal regulations regarding nonexempt biweekly paid employees in relation to the FLSA as well as the Cost Accounting Standards on contracts, grants and cooperative agreements involving federal funds found in OMB Circular A-21.
<br />
 
It should be noted that additional payment options are not intended for work assignments that can be considered part of an employee's regular job duties, or "other duties as assigned." <br />
'''Human Resources Payroll completes data entry in SAP for the following payments:'''
<br />
#4601 Awards
If a position sustains ongoing significant changes in duties due to business necessity that appear to have increased the scope of the position, payments outside of base pay should not be used to compensate an affected employee for the change in duties. The position should be submitted to HR Compensation for review and evaluation.   <br />
#O623 Moving Relocation Allowance
<br />
'''Human Resources Records completes data entry in SAP for the following payments:'''
Please direct payment processing questions to HR Records (9-4391) or Payroll (9-5875).  
#1401 Additional Compensation
== Equal Employment Opportunity ==  
#1404 Overload. Overload assignments for Academic-Administrative should not exceed 20% of base salary without prior approval of the President (except summer teaching/research appointment).
6.1 The University of Nebraska Medical Center declares and affirms a policy of equal educational and employment opportunities, affirmative action in employment, and nondiscrimination in providing its services to the public. Therefore, the University of Nebraska Medical Center shall not discriminate against anyone based on race, age, color, disability, religion, sex, national or ethnic origin, marital status, genetic information, sexual orientation, political affiliation, Vietnam-era veteran status, or special disabled Veteran status. Sexual harassment in any form, including hostile environment and quid pro quo, is prohibited.  
#1420 July 1 In Lieu Payment Stipend (NON-ACADEMIC ONLY)
#1419 New Faculty/Retention Stipend (FACULTY ONLY)
#4605 Honorarium
'''Business Unit/Department completes data entry for the following payments:'''
#1410 Supplemental Compensation Stipend. A fully signed Supplemental Compensation Plan Terms of Employment Agreement covering the payment period(s) must be on file and loaded in ADIS to pay supplemental compensation.
#1412 Summer Instructional
#1413 Summer Research
#1010 Administrative Stipend
 
It should be noted that additional payment options are not intended for work assignments that can be considered part of an employee’s regular job duties, or “other duties as assigned.”  <br />
 
If a position sustains ongoing significant changes in duties due to business necessity that appear to have increased the scope of the position, payments outside of base pay should not be used to compensate an affected employee for the change in duties. The position should be submitted to HR Compensation for review and evaluation.<br />
 
For payment processing questions please contact [mailto:hrrecords@unmc.edu Human Resources Records] or [mailto:unmcpayroll@unmc.edu Payroll].
==Notice of Non-Discrimination==  
Please see UNMC's [http://www.unmc.edu/titleix/notice-nondiscrimination.html Notice of Non-Discrimination] regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment.
==Additional Information==
==Additional Information==
*Contact Human Resources - Strategic Staffing at 559-5905
*Contact [mailto:unmccompensation@unmc.edu HR Compensation]
*See [http://www.unmc.edu/hr/Proc/Procedures1028.pdf Recurring/Additional Payment Procedures] <br />
*[https://nebraska.edu/-/media/projects/unca/faculty-staff/resources/employee-policy-manual.pdf?la=en University of Nebraska Administration Human Resources Handbook for Policies]
*Executive Memorandum No. 19, [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-overload-assignments.pdf Overload Assignments]
*UNMC Policy No. 1007, [[Compensation Administration]]
*UNMC Policy No. 3039, [[Supplemental Compensation Plan]]
:*[https://info.unmc.edu/management/finance/fincompliance/policies/SuppCompProcedureUpdate.pdf Supplemental Compensation Plan Procedures]
*UNMC Policy No. 6102, [[Institutional Base Salary]]
*UNMC Procedures No. 1017, [https://www.unmc.edu/human-resources/_documents/procedures/Procedures1017.pdf Recurring/Additional Payment]  
*Recurring or Additional Payment Authorization Form, in [https://edge.unmc.edu/adis/ ADIS] for UNMC employees
*[https://info.unmc.edu/wiki/index.php/NU_Values_-_Recurring-Additional_Payment NU Values - Recurring-Additional Payment]
*[https://www.unmc.edu/human-resources/_documents/nu-values/User-Guide-ADIS-Recurring-Additional-Payment-Authorization-Form.pdf User Guide (ADIS) - Recurring Additional Payment Authorization Form]
*[https://www.unmc.edu/human-resources/_documents/nu-values/WAGE-TYPES-AND-PAYMENT-TYPES.pdf Wage Types and Payment Types]
*[https://www.unmc.edu/human-resources/_documents/nu-values/payroll-schedules-for-recurring-additional-payments-form.pdf Payroll Schedule for Recurring and Additional Payments]
*Policy on Chosen Name and Gender Identity for all NU campuses, [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-chosen-name-and-gender-identity.pdf Executive Memorandum No. 40]
 
<br />
<br />
This page maintained by [mailto:dpanowic@unmc.edu dkp].
This page maintained by [mailto:mhurlocker@unmc.edu mh].

Latest revision as of 15:05, March 5, 2024

Human Resources   Safety/Security   Research Compliance   Compliance   Privacy/Information Security   Business Operations   Intellectual Property   Faculty


Employee Leave | Drug Free Campus | Employment | Work Schedules | Employee Separation | Compensation Administration | Dress Code | Background Check | Recurring/Additional Payment | Employee Grievance Process | Reduction-in-Force | Outside Employment | Political Activities | Employee/Dependent Scholarship | Employee Recognition and Reward | Performance Evaluation | Corrective/Disciplinary Action | Non-Discrimination and Harassment | Tobacco-Free Campus | Nepotism | Influenza | Consensual Relationships | AIDS, HIV, and Other Bloodborne Pathogens | Personnel Action Documentation | Fitness for Duty | Sexual Misconduct | Personnel Files

Policy No.: 1017
Effective Date: 06/25/09
Revised Date: 06/22/23
Reviewed Date: 06/22/23

Recurring/Additional Payment Policy
Wage Code Types 4601, 0623, 1401 1404, 1420, 1419, 4605, 1410, 1412, 1413, 1010

Purpose

1.1 To provide guidance regarding appropriate payments to employees outside of their base compensation and associated wage code usage.

Scope

2.1 This policy is applicable to all UNMC staff and faculty.

Basis of the Policy

3.1 University of Nebraska Administration Human Resources Handbook for Policies, UNMC Policy No. 1007, Compensation Administration, UNMC Policy No. 3039, Supplemental Compensation Plan, UNMC Policy No. 6102, Institutional Base Salary, Executive Memorandum No. 19, Overload Assignments, annually published UNMC Budget and Salary Increase Guidelines, administrative practices of the University of Nebraska, and the federal Fair Labor Standards Act (FLSA).

Authorities and Administration

4.1 Business units are responsible for the funding and approval of payments in accordance with applicable University policy and procedures. Human Resources Compensation and Payroll, Financial Controls and Compliance, the Finance Controller and Academic Affairs are responsible for policy/procedure development and monitoring.

All payments for wage code types 4601, 0623, 1401 1404, 1420, 1419, 4605, 1410, 1412, 1413, 1010 will be submitted via the Recurring and Additional Payment Authorization Form in ADIS for review by either Human Resources Compensation or Payroll in accordance with the Payroll Schedule for Recurring and Additional Payments (located in NU Values - Recurring-Additional Payment web page).

There are various reasons that employees may receive additional compensation above their base wage/salary, either as a one-time payment or on a recurring basis. It is the policy of UNMC to comply with all University of Nebraska guidelines and state/federal laws/regulations regarding the payment of additional compensation to employees that is outside of base wage/salary.

Policy

5.1 The correct administration of these payments includes the appropriate SAP coding, documentation, and approval process for each type of payment that is outlined in UNMC Procedures No. 1017, Recurring/Additional Payment. Departments may review information available in NU Values - Recurring-Additional Payment web page prior to completing a Recurring or Additional Payment Form in ADIS.

It is imperative that all payments comply with federal regulations regarding nonexempt biweekly paid employees in relation to the FLSA as well as the Cost Accounting Standards on contracts, grants and cooperative agreements involving federal funds found in OMB Circular A-21.

Human Resources Payroll completes data entry in SAP for the following payments:

  1. 4601 Awards
  2. O623 Moving Relocation Allowance

Human Resources Records completes data entry in SAP for the following payments:

  1. 1401 Additional Compensation
  2. 1404 Overload. Overload assignments for Academic-Administrative should not exceed 20% of base salary without prior approval of the President (except summer teaching/research appointment).
  3. 1420 July 1 In Lieu Payment Stipend (NON-ACADEMIC ONLY)
  4. 1419 New Faculty/Retention Stipend (FACULTY ONLY)
  5. 4605 Honorarium

Business Unit/Department completes data entry for the following payments:

  1. 1410 Supplemental Compensation Stipend. A fully signed Supplemental Compensation Plan Terms of Employment Agreement covering the payment period(s) must be on file and loaded in ADIS to pay supplemental compensation.
  2. 1412 Summer Instructional
  3. 1413 Summer Research
  4. 1010 Administrative Stipend

It should be noted that additional payment options are not intended for work assignments that can be considered part of an employee’s regular job duties, or “other duties as assigned.”

If a position sustains ongoing significant changes in duties due to business necessity that appear to have increased the scope of the position, payments outside of base pay should not be used to compensate an affected employee for the change in duties. The position should be submitted to HR Compensation for review and evaluation.

For payment processing questions please contact Human Resources Records or Payroll.

Notice of Non-Discrimination

Please see UNMC's Notice of Non-Discrimination regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment.

Additional Information


This page maintained by mh.