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Cash Handling: Difference between revisions
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It is the policy of the University of Nebraska Medical Center (UNMC) to establish good internal controls over the handling of cash and cash equivalents to adequately safeguard and properly record UNMC assets and to protect the employees who handle those assets. Further, it is the policy of UNMC to comply with all [http://www.nebraskalegislature.gov/laws/laws.php state regulations] regarding the deposit of cash and cash equivalents. | It is the policy of the University of Nebraska Medical Center (UNMC) to establish good internal controls over the handling of cash and cash equivalents to adequately safeguard and properly record UNMC assets and to protect the employees who handle those assets. Further, it is the policy of UNMC to comply with all [http://www.nebraskalegislature.gov/laws/laws.php state regulations] regarding the deposit of cash and cash equivalents. | ||
=== Authority Over Cash Funds === | === Authority Over Cash Funds === | ||
It is the policy of the University of Nebraska Medical Center that all cash funds on the UNMC campus will be under the control of the [ | It is the policy of the University of Nebraska Medical Center that all cash funds on the UNMC campus will be under the control of the [mailto:jeffrey.niller@unmc.edu Controller]. | ||
=== Income Reporting === | === Income Reporting === | ||
Income collections and other monies received by departments for UNMC (other than those discussed in the following paragraph) will be submitted with a Cash Remittance Report generated using the Brain system to the Finance Cashier Office. Cashiering stations using the Brain (cash application) system should be compiling these reports on a daily basis.<br /> | Income collections and other monies received by departments for UNMC (other than those discussed in the following paragraph) will be submitted with a Cash Remittance Report generated using the Brain system to the Finance Cashier Office. Cashiering stations using the Brain (cash application) system should be compiling these reports on a daily basis.<br /> | ||
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Grants, contracts and donations receipts will be submitted with a [http://info.unmc.edu/media/cashiering/UNMC%20WBS%20Deposit%20Form.pdf Grants/Contracts/Donations Deposit Form] to [http://info.unmc.edu/spaccounting.htm Sponsored Programs Accounting] in accordance with established | Grants, contracts and donations receipts will be submitted with a [http://info.unmc.edu/media/cashiering/UNMC%20WBS%20Deposit%20Form.pdf Grants/Contracts/Donations Deposit Form] to [http://info.unmc.edu/spaccounting.htm Sponsored Programs Accounting] in accordance with established sponsored programs accounting guidelines.<br /> | ||
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Departments receiving receipts on more of a periodic (non-daily) basis, not set up using the Brain system submit their receipts to the Finance Cashier Office with a completed [http://info.unmc.edu/media/cashiering/UNMC%20Cost%20Center%20Deposit%20Form.pdf Cashiering Deposit Form]. Receipts are to be remitted to the Finance Cashier Office within three business days of being received. | Departments receiving receipts on more of a periodic (non-daily) basis, not set up using the Brain system submit their receipts to the Finance Cashier Office with a completed [http://info.unmc.edu/media/cashiering/UNMC%20Cost%20Center%20Deposit%20Form.pdf Cashiering Deposit Form]. Receipts are to be remitted to the Finance Cashier Office within three business days of being received. | ||
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*No funds administered by UNMC will be expended for articles or services which are for the personal use of staff or faculty members. | *No funds administered by UNMC will be expended for articles or services which are for the personal use of staff or faculty members. | ||
*Personal checks will not be cashed for employees from income collections or imprest cash funds. | *Personal checks will not be cashed for employees from income collections or imprest cash funds. | ||
*One individual (cash custodian) will be charged with the responsibility of imprest cash fund control. If custodianship is transferred to another person, that individual’s name will be submitted immediately to the [mailto: | *One individual (cash custodian) will be charged with the responsibility of imprest cash fund control. If custodianship is transferred to another person, that individual’s name will be submitted immediately to the [mailto:jeffrey.miller@unmc.edu Controller] and the [mailto:terry.lilla@unmc.edu Finance Cashier Office]. | ||
*Imprest cash funds (change or petty cash funds) will be kept separate from other funds. | *Imprest cash funds (change or petty cash funds) will be kept separate from other funds. | ||
'''Note:''' This does not preclude departments from keeping change funds in a cash register as long as daily reconciliations are performed to ensure that the change fund is intact and cash receipts reconcile to cash register tapes or to pre-numbered receipt slips. | '''Note:''' This does not preclude departments from keeping change funds in a cash register as long as daily reconciliations are performed to ensure that the change fund is intact and cash receipts reconcile to cash register tapes or to pre-numbered receipt slips. | ||
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*Imprest cash funds will be maintained at their authorized amount. | *Imprest cash funds will be maintained at their authorized amount. | ||
=== Auditing Cash Funds === | === Auditing Cash Funds === | ||
All imprest cash funds will be reviewed periodically and confirmed annually by the [mailto: | All imprest cash funds will be reviewed periodically and confirmed annually by the [mailto:jeffrey.miller@unmc.edu Controller] to assist in maintaining proper accountability and internal control. In addition, written departmental cash handling procedures will be reviewed for conformity with UNMC policies and for proper internal control. | ||
===Additional Information=== | ===Additional Information=== | ||
*[ | *Contact the [mailto:jeffrey.niller@unmc.edu Controller] | ||
*Contact the [mailto:terry.lilla@unmc.edu Finance Cashier Office] | *Contact the [mailto:terry.lilla@unmc.edu Finance Cashier Office] | ||
*[https://info.unmc.edu/management/finance/cashering/cash_handling_procedures.pdf Cash Handling Procedures] | |||
This page maintained by [mailto:dpanowic@unmc.edu dkp]. | This page maintained by [mailto:dpanowic@unmc.edu dkp]. | ||