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CON Policy Development and Update Procedure: Difference between revisions
CON Policy Development and Update Procedure (view source)
Revision as of 11:46, July 13, 2020
, July 13, 2020→Procedure:
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<li style="margin-bottom:15px;">Policy Change Request | <li style="margin-bottom:15px;">Policy Change Request | ||
<ol> | <ol> | ||
<li>Policy Change Request (PCR) form is used to initiate the development or change of policy and related | <li>Policy Change Request (PCR) form is used to initiate the development or change of policy and related information. The PCR form is provided by the webmaster upon request. The PCR contains at least the following information: | ||
<ul> | <ul> | ||
<li>policy number</li> | <li>policy number</li> | ||
<li>policy name</li> | <li>policy name</li> | ||
<li>responsible | <li>responsible committee(s)</li> | ||
<li>initiated by</li> | <li>initiated by</li> | ||
<li>initiated date</li> | <li>initiated date</li> | ||
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<ol> | <ol> | ||
<li>Location and status of policy documents under review or revision</li> | <li>Location and status of policy documents under review or revision</li> | ||
<li>Policy or procedure on the CON wiki, index pages of administration, faculty, student and | <li>Policy or procedure on the CON wiki, index pages of administration, faculty, student and related information, and responsible committee crossmatrix shall be reviewed for accuracy</li> | ||
<li>MS Word versions of current policies</li> | <li>MS Word versions of current policies</li> | ||
<li>archive copies of policies</li> | <li>archive copies of policies</li> | ||
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<li style="margin-bottom:15px;">Document Numbering | <li style="margin-bottom:15px;">Document Numbering | ||
<ol> | <ol> | ||
<li>Numbering format will be numeric for policies and | <li>Numbering format will be numeric for policies and related information. Policies have a number representing the category of the policy (i.e. faculty, student, or administrative) followed by a period and then followed by a sequence number. Related information is numbered the same as the policy that invokes it followed "procedure," "form," or "chart" as applicable. Multiple instances of any related information such as forms can be followed by a sequence number.</li> | ||
<li>Versions are indicated by revision or review date</li> | <li>Versions are indicated by revision or review date</li> | ||
<li>New policies are generally assigned the next higher sequential number in the category of the policy</li> | <li>New policies are generally assigned the next higher sequential number in the category of the policy</li> | ||
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<li style="margin-bottom:15px;">Document Formatting | <li style="margin-bottom:15px;">Document Formatting | ||
<ol> | <ol> | ||
<li>All policies, procedures and | <li>All policies, procedures and related information shall consist of a header and a body as a minimum. The header uses the following format:<br /> | ||
<table style="max-width:70em !important;" width="100%" border="1" cellpadding="5" cellspacing="0"> | <table style="max-width:70em !important;" width="100%" border="1" cellpadding="5" cellspacing="0"> | ||
<tr> | <tr> | ||
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<tr> | <tr> | ||
<td width="60%"><big>'''Full Policy Name'''</big></td> | <td width="60%"><big>'''Full Policy Name'''</big></td> | ||
<td width="40%"><big>Subsection: '''Policy number | <td width="40%"><big>Subsection: '''Policy number'''</big></td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
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</table> | </table> | ||
</li> | </li> | ||
<li>Policies and | <li>Policies and related information may have additional forms, diagrams or other attachments linked</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
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<li style="margin-bottom:15px;">Document Retention and Archival | <li style="margin-bottom:15px;">Document Retention and Archival | ||
<ol> | <ol> | ||
<li>MS Word versions of all policies and | <li>MS Word versions of all policies and related information will be retained on the CON network server.</li> | ||
<li>MS Word versions of previous versions of policies and | <li>MS Word versions of previous versions of policies and related information will be retained in an archive area of the CON network server.</li> | ||
<li>Previous versions of policies and procedures will be retained on the wiki and linked from the revision or review version date in the header on the active version of each policy or procedure.</li> | <li>Previous versions of policies and procedures will be retained on the wiki and linked from the revision or review version date in the header on the active version of each policy or procedure.</li> | ||
</ol> | </ol> | ||