Space Scheduling and Fundraising: Difference between revisions

[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Credit Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling]] | [[International Health Education]] | [[Faculty Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]]<br /><br />

Policy No.: '''6072'''<br />

Effective Date: '''11/19/07'''<br />

Revised Date: '''10/15/10''' <br />

Reviewed Date: '''10/15/10'''

<br /><br />

<big>'''Space Scheduling Policy'''</big>

#The activity must be related to the mission or directly benefit The Nebraska Medical Center, UNMC, their employees, students or affiliated organizations. Only key constituent groups and university functions may be allowed except that off-campus groups may rent the Truhlsen Campus Events Center, effective March 1, 2010.

#Off-campus groups must have a UNMC or Nebraska Medical Center employee or department who serves as primary contact and [http://www.unmc.edu/academicaffairs/ sponsor].

#For practical reasons and safety, activities or displays will not exceed the space allocated in each location.  

#All sales or activities for profit, except UNMC sponsored vendor fairs, must have received approval by the Assistant Vice Chancellor for Business and Finance prior to scheduling space.  

#UNMC Procurement & Materials Management must approve or sponsor all vendor exhibits or product shows.

#All activities, displays and people associated with them will maintain a professional environment that does not negatively impact the image of The Nebraska Medical Center or UNMC. Displays and activities that are deemed inappropriate by the Events Coordinator in the TNMC Development Office, by the Assistant Vice Chancellor for Business and Finance or by their designee(s) may be removed.

#The following type of print and audiovisual materials may not be used for any activity

#*Materials that may be objectionable to another employee and/or the public because of race, sex, color, religion or national origin

#*Political materials

#*Obscene or pornographic materials

#Food activities, such as bake sales, must comply with the guidelines established by the Nebraska Department of Health. No alcoholic beverages may be served in any UNMC classrooms or labs. Alcoholic beverages may not be served in any UNMC space without the prior approval of the Vice Chancellor for Business and Finance (or his/her designee) in accordance with UNMC policy No. 6012, [[Serving Alcoholic Beverages]]. The following requirements apply:

#* If permission is granted to serve alcoholic beverages, the event must not occur while classes are in session. The event must occur on evenings or weekends

#* Must use an approved catering service that can accommodate specific needs for the event and provide the name of the caterer on the application. (The use of internal catering services is encouraged).

#* Any heating devices and/or cooking equipment must be approved by Campus Safety.

#* All decorations, including candles and decorative lighting, must comply with UNMC Safety Policy 03, [http://info.unmc.edu/safety/policies/Safety%2003.htm Use of Decorative Materials and Furnishings]. UNMC departments or employees housed in hospital areas should also refer to Hospital policy EC 07 Decorative Materials.

#Gambling Activities on UNMC Premises Prohibited<br />

#*The University of Nebraska Medical Center does not permit the use of UNMC space, including office and departmental space, or any UNMC resources for the conduct of profitable or charitable gambling in any form including but not limited to raffles, casino events or any other games of chance.

#Sales or Fundraising by Employees on UNMC Premises<br />

#*The University of Nebraska Medical Center does not permit the use of UNMC space, including office and departmental space, or any UNMC resources for the solicitation, sale or distribution of any product(s) that provides personal financial gain to any individual, except when the gain is incidental and associated with a charitable not for profit, religious, or educational organization. Approved UNMC organizations which derive benefit from sale or distribution of products is permitted with prior written approval of the Assistant Vice-Chancellor of Business and Finance.

#**The University of Nebraska Medical Center permits the sale of prepared food (i.e. bake sales) by recognized University organizations under one of the following conditions:

#*** The food is prepared by the campus food service provider and is maintained at the proper temperature as stated by the campus food service provider. Ingredients must be listed.

#*** Food is prepared under the supervision of the campus food service provider, is maintained at the proper temperature as stated by the campus food service provider. Ingredients must be listed.

#***Food items are commercially packaged and ingredients are listed on the package.

This page maintained by [mailto:dpanowic@unmc.edu dkp].