Recurring/Additional Payment: Difference between revisions

Reviewed Date: '''07/28/13'''<br />

1.1 To provide guidance regarding appropriate payments to employees outside of their base compensation and associated wage code usage.

2.1 This policy is applicable to all UNMC staff and faculty.  

3.1 [http://nebraska.edu/docs/hr/employee-policies.pdf University of Nebraska Administration Human Resources Handbook for Policies], UNMC Policy No. 1007, [[Compensation Administration]], UNMC Policy No. 3039, [[Supplemental Compensation Plan]], UNMC Policy No. 6102, [[Institutional Base Salary]], [http://nebraska.edu/docs/president/19%20Overload%20Assignments.pdf Executive Memorandum No. 19], annually published UNMC Budget and Salary Increase Guidelines, administrative practices of the University of Nebraska, and the federal [http://www.dol.gov/esa/regs/statutes/whd/0002.fair.pdf Fair Labor Standards Act] (FLSA).  

4.1 Business units are responsible for the funding and approval of payments in accordance with applicable University policy and procedures. Human Resources (HR), the Financial Compliance Office, Financial Controller along with Payroll, and Academic Affairs are responsible for policy/procedure development and monitoring. <br />

Effective July 1, 2009 all payments for wage code types 4401, 1404, 1419, and 1420 will be submitted to HR Records for review and entry into SAP by either HR Records or Payroll in accordance with the payroll schedule. The additional payment form located in Sapphire outlines which payments must be submitted to Human Resources and which ones can be entered by the department. <br />

5.1 The correct administration of these payments includes the appropriate SAP coding, documentation, and approval process for each type of payment that are outlined in the [http://www.unmc.edu/hr/Proc/Procedures1017.pdf Recurring/Additional Payment Procedures].<br />

It is imperative that all payments comply with federal regulations regarding nonexempt biweekly paid employees in relation to the FLSA (see [[Recurring/Additional Payment|Recurring/Additional Payment Procedures]] section 5.2.3) as well as the Cost Accounting Standards on contracts, grants and cooperative agreements involving federal funds found in OMB Circular A-21 (see [http://www.unmc.edu/hr/Proc/Procedures1017.pdf Recurring/Additional Payment Procedures]section 5.3.3). <br />

If a position sustains ongoing significant changes in duties due to business necessity that appear to have increased the scope of the position, payments outside of base pay should not be used to compensate an affected employee for the change in duties. The position should be submitted to HR Compensation for review and evaluation.  <br />

Please direct payment processing questions to HR Records (9-4391) or Payroll (9-5875).   

6.1 The University of Nebraska Medical Center declares and affirms a policy of equal educational and employment opportunities, affirmative action in employment, and nondiscrimination in providing its services to the public. Therefore, the University of Nebraska Medical Center shall not discriminate against anyone based on race, age, color, disability, religion, sex, national or ethnic origin, marital status, genetic information, sexual orientation, political affiliation, Vietnam-era veteran status, or special disabled Veteran status. Sexual harassment in any form, including hostile environment and quid pro quo, is prohibited.  

*Contact Human Resources - Strategic Staffing at 559-5905

*See [http://www.unmc.edu/hr/Proc/Procedures1017.pdf Recurring/Additional Payment Procedures] <br />