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Cash Handling Procedures: Difference between revisions
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*The departmental cashier will place the monies, the Cash Remittance Report and other supporting documentation in a locked money bag. | *The departmental cashier will place the monies, the Cash Remittance Report and other supporting documentation in a locked money bag. | ||
*A designated campus security officer will pick up the locked cash bag from each department on a daily basis (Monday through Friday, excluding holidays) and deliver the locked cash bag to the Finance Cashier Office. | *A designated campus security officer will pick up the locked cash bag from each department on a daily basis (Monday through Friday, excluding holidays) and deliver the locked cash bag to the Finance Cashier Office. | ||
*The Finance Cashier Office will verify and receipt all cash transmittals and deposit all cash receipts to the designated UNMC bank daily. | *The [mailto:terrry.lilla@unmc.edu Finance Cashier Office] will verify and receipt all cash transmittals and deposit all cash receipts to the designated UNMC bank daily. | ||
==Imprest Cash Funds== | ==Imprest Cash Funds== | ||
There are two types of imprest cash funds: | There are two types of imprest cash funds: | ||
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*To establish a new cash fund or to increase an existing cash fund, send a written request to the Controller (zip code: 5075), specifying the type of cash fund (change or petty cash) needed or the reason an increase is requested. | *To establish a new cash fund or to increase an existing cash fund, send a written request to the Controller (zip code: 5075), specifying the type of cash fund (change or petty cash) needed or the reason an increase is requested. | ||
*A justification for the fund, the name of the person charged with the responsibility of fund control (cash custodian), the appropriate company center, the amount requested and the planned storage location for the cash fund should also be included in the letter. | *A justification for the fund, the name of the person charged with the responsibility of fund control (cash custodian), the appropriate company center, the amount requested and the planned storage location for the cash fund should also be included in the letter. | ||
*The request and justification will be reviewed and discussed with individuals requesting the funds before being approved or disapproved. The task of review and discussion may be delegated to the | *The request and justification will be reviewed and discussed with individuals requesting the funds before being approved or disapproved. The task of review and discussion may be delegated to others as designated by the Controller. | ||
*Following approval, the Finance Cashier Office will notify the cash custodian that the check is available. The cash fund custodian may pick up and cash the check during regular business hours. | *Following approval, the Finance Cashier Office will notify the cash custodian that the check is available. The cash fund custodian may pick up and cash the check during regular business hours. | ||
==Petty Cash== | ==Petty Cash== | ||
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:*Retain a copy of the security report for their records. | :*Retain a copy of the security report for their records. | ||
:*Send a copy of the security report along with a Cash Shortage/Overage Requisition form. Address the reports to the Finance Cashier Office, who will then follow up with the Controller. The department company center number should be noted in the replenishment request so the replenishment can be charged to the proper cost center. | :*Send a copy of the security report along with a Cash Shortage/Overage Requisition form. Address the reports to the Finance Cashier Office, who will then follow up with the Controller. The department company center number should be noted in the replenishment request so the replenishment can be charged to the proper cost center. | ||
After the paperwork is reviewed by the Controller, the Finance Cashier Office will contact the Department to work in replenishing the change fund as needed. | After the paperwork is reviewed by the [mailto:ckirchner@unmc.edu Controller], the [mailto:terry.lilla@unmc.edu Finance Cashier Office] will contact the Department to work in replenishing the change fund as needed. | ||
===Change Fund Overages=== | ===Change Fund Overages=== | ||
*When change funds are found to be in excess of their authorized amount, the overage should be removed from the daily cash receipts deposit and forwarded to the Finance Cashier Office along with a completed cash overage requisition form. | *When change funds are found to be in excess of their authorized amount, the overage should be removed from the daily cash receipts deposit and forwarded to the Finance Cashier Office along with a completed cash overage requisition form. | ||