Learning Resource Center Equipment and Computer Hardware and Software

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Facilities and Resources

UNIVERSITY OF NEBRASKA MEDICAL CENTER COLLEGE OF NURSING
Learning Resource Center Equipment and Computer Hardware and Software	Subsection: 6.2.2
Section 6.0 - Facilities and Resources	Originating Date: July 1979
Responsible Reviewing Agency: Executive Council Related Documents: UNMC Policy 5000 Purchasing UNMC Policy 6051 Computer Use/Electronic Information 6.2.1 Loan of Learning Resource Center and Computer Equipment	Revised: January 1988 Revised: March 1999 Revised: February 2008 Revised: March 2015 Revised: November 2023 (changes)

Purpose

Establishes the criteria for the purchase, distribution and maintenance of learning resource center (LRC) equipment and computer hardware and software.

Scope

This policy applies to all faculty and staff.

Policy

The purchase, distribution and maintenance of LRC equipment and computer hardware and software at the College of Nursing (CON) are done in accordance with UNMC Policies 5000 Purchasing and 6051 Computer Use/Electronic Information.

Purchase

Requisitions for new LRC equipment and computer hardware and software will be reviewed prior to purchase to ensure compatibility with existing standards. The CON LRC coordinators will review purchases with the LRC Director and/or the respective division assistant dean to ensure that LRC equipment is suitable for the intended purpose. The workstation specialist will review computer hardware and software purchases to insure compatibility and compliance with standards.

The LRC coordinators will maintain an inventory of each piece of LRC equipment regardless of cost. The workstation specialist will maintain an inventory of all computer hardware and software.

LRC equipment and computer hardware and software are to be inventoried on a yearly basis. Equipment on loan must be brought into one of the divisions on a yearly basis for this purpose.

LRC equipment and computer hardware and software purchased by any division of the CON is considered the property of the CON as a whole with assignment made to the college not to an individual or division.

Master document of LRC equipment and computer hardware and software is maintained.

Distribution

LRC equipment and computer hardware and software purchased by the CON will be delivered directly to the requesting division. If delivery is to the Omaha LRC or workstation specialist, items will be shipped to the respective division. Upon receipt, each item will be checked to determine if the order has been filled correctly and completely and if the unit is working properly.

All equipment costing $5,000 or more will be marked by UNMC Inventory Control with a standard asset identification tag. All equipment over $100 and less than $5,000 will be marked with the appropriate CON asset identification tag by the receiving LRC coordinator or workstation specialist.

New equipment is considered the property of the college even without appropriate identification.

Transferring, loaning and sharing, of LRC equipment will be handled locally by the LRC coordinators or workstation specialists, in accordance with CON Policy 6.2.1 Loan of Learning Resource Center and Computer Equipment. Disposal of LRC and computer equipment will be according to UNMC policy 6051 and will be coordinated through the workstation specialist in order to expedite record keeping and ensure proper inventory control.

Maintenance

LRC equipment held by a division will be cleaned and maintained by the respective LRC coordinator. If there is a repair issue, the LRC coordinator will contact the LRC Director and/or division assistant dean to determine whether to repair or replace the item. Any damage or loss of LRC equipment should be reported immediately to the LRC Director.

Computer hardware and software will be maintained by the workstation specialist. Any damage or loss of computer hardware or software are to be reported immediately to the workstation specialist.