Employee Leave: Difference between revisions

It is the policy of UNMC that regular full-time and part-time employees may be granted administrative leave, with or without pay, for good and sufficient reason. Temporary employees are not eligible to receive administrative leave with pay.<br /><br />

When necessary, up to five consecutive workdays of bereavement/funeral leave may be granted in the event of a death within the employee's immediate family. Notice to the supervisor of the need to use bereavement/funeral leave must be given in advance.<br /><br />

The specific instances for which paid civil leave will be granted include jury duty, witness duty, court appearances regarding the affairs of the state or University, emergency civilian duty in connection with national defense or natural disaster, or election board duty. Employees will retain any compensation paid to them in carrying out such civic service. <br /><br />

Up to two hours of paid civil leave may be granted to vote in public elections, if circumstances prevent an employee from voting at any other time. <br /><br />

Paid civil leave will not be granted to an employee who attends court as a party plaintiff or party defendant on a personal matter. In such instances the employee may elect to have such time charged to vacation leave or floating holiday time or may have such time treated as a leave of absence without pay. <br /><br />

Pursuant to Neb. Rev. Stat. &sect;81-1391, an employee who is a certified disaster service volunteer of the American Red Cross may, with the authorization of his/her supervisor, be granted a leave not to exceed fifteen (15) working days in each year to participate in specialized disaster relief services in Nebraska for the American Red Cross, upon the request of the American Red Cross, without loss of pay, vacation time, sick leave or previously earned overtime accumulations.<br /><br />

'''[http://www.unmc.edu/hr/Forms/CLDon.doc Crisis Leave Donation Form]''' <br />

'''[http://www.unmc.edu/hr/Forms/CrisisLVReq.doc Crisis Leave Request Form]''' <br />

** A veteran who is undergoing medical treatment, recuperation, or therapy for serious injury or illness and who was a member of the Armed Forces at any time during the five years preceding the date on which the veteran undergoes such treatment, recuperation, or therapy.<br />

'''[http://www.unmc.edu/hr/Forms/FMLA%20-%20Request%20for%20Family%20Medical%20Leave.doc FMLA - Request for Family Medical Leave Form]'''<br />

'''[http://www.unmc.edu/hr/Forms/FMLA%20-%20Request%20for%20Military%20Qualifying%20Exigency%20Leave%20and%20Military%20Caregiver%20Leave.doc FMLA - Request for Military Qualifying Exigency Leave and Medical Caregiver Leave Form]'''<br />

'''[http://www.unmc.edu/hr/Forms/FMLA%20-%20Certification%20of%20Health%20Care%20Provider%20for%20Employees%20Serious%20Health%20Condition.pdf FMLA - Certification of Health Care Provider for Employees Serious Health Condition]'''<br />

'''[http://www.unmc.edu/hr/Forms/FMLA%20-%20Certification%20for%20Health%20Care%20Provider%20for%20Family%20Members%20Serious%20Health%20Condition.pdf FMLA - Certification for Health Care Provider for Family Members Serious Health Condition]'''<br />

'''[http://www.unmc.edu/hr/Forms/FMLA%20-%20Certification%20for%20Serious%20Injury%20or%20Illness%20of%20a%20Current%20Servicemember%20for%20Military%20Family%20Leave.pdf FMLA - Certification for Serious Injury or Illness of a Current Servicemember for Military Family Leave]'''<br />

'''[http://www.unmc.edu/hr/Forms/FMLA%20-%20Certification%20for%20Serious%20Injury%20or%20Illness%20of%20a%20Veteran%20for%20Military%20Caregiver%20Leave.pdf FMLA - Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave]'''<br />

'''[http://www.unmc.edu/hr/Forms/FMLA%20-%20Certification%20of%20Qualifying%20Exigency%20for%20Military%20Family%20Leave.pdf FMLA - Certification of Qualifying Exigency for Military Family Leave]'''<br />

'''[http://www.unmc.edu/hr/Proc/Procedures1001.pdf#nameddest=Family/Medical_Leave FMLA - Family Medical and Family Military Leave] Procedures''' <br />

* Is the spouse or parent of a person called to military service lasting over one hundred seventy-nine days or longer with the state or United States pursuant to the orders of the Governor or the President of the United States.<br /><br />

'''Requests for Family Military Leave (Nebraska Family Military ACT):''' may be made to the employee's immediate supervisor any time the deployment orders are in effect. Employees requesting five (5) or more consecutive days of Family Military Leave shall provide at least fourteen calendar day's prior notice, and where able, will consult with the supervisor to schedule leave to avoid work disruptions. For leave of less than five (5) consecutive days, employees shall give advance notice as practical. Certification/proof of the call to service, from the proper military authority, may be required.<br /><br />

Maximum leave allowable under the Nebraska Family Military Leave Act shall be thirty (30) working days of unpaid leave. The employee may elect to apply accrued vacation leave, compensatory time off, or floating or banked holiday during the leave period.<br /><br />

Employees involved in any of the University of Nebraska insured benefit programs may continue to participate in said programs and will receive continued employer contributions for the period of the leave. They are, however, responsible for their employee contributions required to maintain those benefits when on an unpaid status.<br /><br />

Upon expiration of the leave, the employee is entitled to be restored to the position held prior to commencement of leave or to an equivalent position.<br /><br />''' [http://www.unmc.edu/hr/Proc/Procedures1001.pdf#page=4 Family/Medical and Family/Military Leave] Procedures'''<br />

UNMC, as a health sciences center, has a number of activities that must be kept operational regardless of the weather conditions. These include activities that directly and indirectly support patient care at the hospital and clinics, as well as many research and educational functions. This is why UNMC is the only campus in the University of Nebraska System that does not close down during semester break in late December. Because so many employees must report, regardless of the weather, the determination has been made for the entire campus to be considered open and operational, even when other University of Nebraska campuses and area businesses may be closed. All supervisors are asked to be as reasonable as conditions allow in staffing their departments during severely inclement weather. It is recognized that some employees may not be able to report or will want to leave early due to safety concerns. Employees who do not report, or leave early, with supervisor approval must use vacation, floating holiday, or leave without pay to account for any time not worked. Salaried employees who are exempt from FLSA cannot take unpaid leave in increments of less than one work day.<br /><br />

* On locations other than University campuses (i.e., Lincoln), will comply with the directions of the Dean of those Colleges (CON) regarding closing due to weather. If the individual location is closed during inclement weather, the time reporting should be coded in a manner prescribed by payroll.<br /><br />

If the work-related injury or illness causes an employee to remain off work, up to 40 hours will be paid as injury leave during the seven (7) calendar day waiting period, pro-rated based on the FTE. Injury leave will not be charged to sick leave or vacation; the time reporting should be coded in a manner prescribed by Payroll.

Due to extenuating circumstances, regular employees may be granted a leave of absence without pay for maximum of one year. A leave of absence will be granted only when it is in the best interest of UNMC. Upon return from leave the employee will be entitled to the same or comparable position with the department granting the leave. <br /><br />

UNMC shall comply with the Uniformed Service Employment and Reemployment Rights Act of 1994 (USERRA) and Neb. Rev. Stat. &55-l60 et seq. concerning the treatment of University employees with military obligations. <br /><br />

In general, USERRA requires employers to grant leave to employees serving in the United States armed forces and the various reserve units; protects applicants and employees against discrimination on the basis of military service in the areas of hiring, job retention and advancement; provides certain rights to reemployment upon return from leave; and extends health care and retirement plan coverage during military leave.<br /><br />

'''Nebraska Statute:''' In accordance with State law, the University provides fifteen workdays of paid military leave per calendar year, without regard to the specific nature of the military leave (e.g. active military duty annual training, emergency assignment, assignments of an unspecified length). Military service beyond fifteen workdays will be charged against accrued vacation or taken without pay, as designated by the employee within a reasonable time of receiving notice of his or her leave.<br /><br />

'''Employee Responsibilities:''' Employees serving in the military are required to provide advance notice to the University concerning their military obligation when possible and must inform the University when they plan to return to work once they have been discharged from their military duties.<br /><br />

'''Annual Training Defined:''' Generally defined, annual training refers to that temporary duty in which military reserve personnel engage, commonly serving one weekend per month and two consecutive weeks during the year.<br /><br />

'''Emergency Duty:''' Leave will be granted to any employee, who is a member of the National Guard or any other reserve component, ordered to active duty under emergency conditions. Should the military pay of such person be less than his/her full University pay, the University shall pay the differential while the person is in the active emergency service of the State.<br /><br />

'''[http://www.unmc.edu/hr/Proc/Procedures1001.pdf#nameddest=Military_Leave Military Leave] Procedures'''<br />

'''[http://www.unmc.edu/hr/Forms/LOA-Mil-USSERA.docx Request for Military Leave USERRA Form]'''

The Parental Leave policies are intended to establish and clarify the leaves available to University of Nebraska Medical Center staff in cases of pregnancy, childbirth, and adoption:<br />

* Medical Maternity Leave

UNMC staff is eligible for Leave requirements vary depending upon each employee's individual circumstances. An attending physician or other licensed health care provider will normally determine the appropriate length of leave. An eight-week total leave period for pre-partum and post-partum care and recovery during which time the employee will be excused from all duties, will be considered normal; however, more or less leave time may be taken based on individual health circumstances.  

* Parental Leave to Provide Care/Assistance to Mother and/or Child: for those employees who wish to take leave upon the birth of a child because the health of the employee's spouse or child requires the employee's presence, or because such presence would be beneficial to the employee's spouse or child, up to five days unpaid parental leave unless he has accrued sick leave or vacation leave that he/she may desire to use during parental leave. <br />

'''[http://www.unmc.edu/hr/Forms/AdvLv.doc Advancement of Leave Request Form] '''<br />

'''[http://www.unmc.edu/hr/Forms/AdvLv.doc Advancement of Leave Request Form]'''<br />

*All Forms mentioned in this policy are available on line at [http://wiki.unmc.edu/index.php?title=Human_Resources_-_Forms Human Resources - Forms]