Regulations on the Use of University Facilities and Grounds: Difference between revisions

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update University’s Identity Standards, and "here" links to Room Scheduling
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width="20">[[Intellectual Property]]</td>
width="20">[[Intellectual Property]]</td>
<td style="border-bottom:2px solid #A3B1BF" width="3">&#160;</td>
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width="20">[[Faculty]]</td>
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[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Bank Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling and Fundraising]] | [[Academic Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]] | [[International Visitors]] | [[Accounts Receivable Management]] | [[Regulations on the Use of University Facilities and Grounds]]
[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Strategic Communications]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Reproducing Copyrighted Materials]] | [[Bank Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling and Fundraising]] | [[Academic Personnel Records]] | [[Cell Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]] | [[International Visitors]] | [[Accounts Receivable Management]] | [[Regulations on the Use of University Facilities and Grounds]] | [[Tuition Remissions]] | [[Collections Management]] | [[Web Governance]]
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Policy No: '''6086'''<br />
Policy No: '''6086'''<br />
Effective Date: '''12/13/18'''<br />
Effective Date: '''12/13/18'''<br />
Revised Date: <br />
Revised Date: <br />
Reviewed Date: ''' ''' <br />
Reviewed Date: '''11/11/21''' <br />
 
<br />
<big>'''Regulations on the Use of University Facilities and Grounds</big><br />
<big>'''Regulations on the Use of University Facilities and Grounds</big><br />


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Limited Public Forums may be designated by the University for use by particular groups or limited to particular types of speech, as long as the limitations are reasonable and viewpoint-neutral.<br />
Limited Public Forums may be designated by the University for use by particular groups or limited to particular types of speech, as long as the limitations are reasonable and viewpoint-neutral.<br />


All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Limited Public Forum (see Definitions) will submit a completed Application for Facility Use form to the appropriate scheduling authority sufficiently in advance, with a recommendation of thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. Those rooms scheduled by Central Room Scheduling are listed [https://unmc.edu/academicaffairs/institutional/room-scheduling/rooms-scheduled/index.html here]. Other available “limited public area or facility” rooms available for scheduling – as well as the appropriate person to schedule those rooms – are listed [https://unmc.edu/academicaffairs/institutional/room-scheduling/rooms-outside.html here]. The thirty (30) or more business day reservation recommendation may be adjusted for activities that could not reasonably be planned that far in advance at the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee.
All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Limited Public Forum (see Definitions) will submit a completed Application for Facility Use form to the appropriate scheduling authority sufficiently in advance, with a recommendation of thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. Those rooms scheduled by Central Room Scheduling are listed [https://www.unmc.edu/services-resources/room-scheduling/index.html here]. Other available “limited public area or facility” rooms available for scheduling – as well as the appropriate person to schedule those rooms – are listed [https://www.unmc.edu/services-resources/room-scheduling/rooms-outside.html here]. The thirty (30) or more business day reservation recommendation may be adjusted for activities that could not reasonably be planned that far in advance at the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee.


A Facilities License Agreement (the “Agreement”) between a Third Party and the University is required for Third Parties wishing to use University facilities classified as a Limited Public Forum. An executed copy of the Agreement, signed by authorized representatives from the Third Party and the University, should be returned to the University a minimum of 10 business days before the activity.  
A Facilities License Agreement (the “Agreement”) between a Third Party and the University is required for Third Parties wishing to use University facilities classified as a Limited Public Forum. An executed copy of the Agreement, signed by authorized representatives from the Third Party and the University, should be returned to the University a minimum of 10 business days before the activity.  
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#The Requester will be responsible for paying charges for adequate security at any event; the degree of security needed shall be determined in good faith by UNMC Security and shall be arranged by the University.
#The Requester will be responsible for paying charges for adequate security at any event; the degree of security needed shall be determined in good faith by UNMC Security and shall be arranged by the University.
#The Requester has read and will comply with the Regulations on the Use of University Facilities and Grounds policy, including all appendices.
#The Requester has read and will comply with the Regulations on the Use of University Facilities and Grounds policy, including all appendices.
#The Requester shall not use or display any University logo, trademark, servicemark (“Mark” and collectively the “Marks”) and/or other indicia designated by the University as a source identifier, unless expressly authorized in writing by the University. Any use of a University Mark by the Requester shall be subject to the applicable provisions contained in the University’s Board of Regents Policies and the standards established by the [https://nebraska.edu/media-resource-center/identity-standards.html University’s Identity Standards] and [http://brandwise.unmc.edu/ UNMC brand standards]. Any unauthorized use of University Marks is expressly prohibited. Requester shall not advertise or announce an event held on University property in any manner that would suggest that the event is endorsed or sponsored by the University unless expressly authorized in writing by UNMC.
#The Requester shall not use or display any University logo, trademark, servicemark (“Mark” and collectively the “Marks”) and/or other indicia designated by the University as a source identifier, unless expressly authorized in writing by the University. Any use of a University Mark by the Requester shall be subject to the applicable provisions contained in the University’s Board of Regents Policies and the standards established by the [https://nebraska.edu/offices-policies/external-relations/marketing-branding/logo-identity-guides University’s Identity Standards] and [http://brandwise.unmc.edu/ UNMC brand standards]. Any unauthorized use of University Marks is expressly prohibited. Requester shall not advertise or announce an event held on University property in any manner that would suggest that the event is endorsed or sponsored by the University unless expressly authorized in writing by UNMC.
 
===Notice of Denial===
===Notice of Denial===
Notice of denial to utilize University property shall clearly set forth in writing the grounds upon which the request was denied and, where feasible, shall contain a proposal by the University for measures by which the Requester may remedy any problems or otherwise obtain permission to use University property. Where a Requester has been denied because a reservation for the same time and place has been received, and/or a reservation has been or will be granted to the prior applicant authorizing uses or activities which do not reasonably permit multiple occupancy of the particular area, the University may propose an alternative location, if available for the same time, or an alternate time, if available for the same location. Requests to utilize University property may be denied by the Vice Chancellor for Business, Finance and Business Development or their designee on any of the following grounds:<br />
Notice of denial to utilize University property shall clearly set forth in writing the grounds upon which the request was denied and, where feasible, shall contain a proposal by the University for measures by which the Requester may remedy any problems or otherwise obtain permission to use University property. Where a Requester has been denied because a reservation for the same time and place has been received, and/or a reservation has been or will be granted to the prior applicant authorizing uses or activities which do not reasonably permit multiple occupancy of the particular area, the University may propose an alternative location, if available for the same time, or an alternate time, if available for the same location. Requests to utilize University property may be denied by the Vice Chancellor for Business, Finance and Business Development or their designee on any of the following grounds:<br />
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==Additional Information==
==Additional Information==
*The primary point of contact for reserving space at UNMC is Room Scheduling, which can be reached by phone at 402-559-7254 and by email at [[roomscheduling@unmc.edu]].  
*The primary point of contact for reserving space at UNMC is Room Scheduling, which can be reached by phone at 402-559-7254 and by email at [mailto:roomscheduling@unmc.edu Room Scheduling].  
===Forms===
===Forms===
*Application for Facility Use
*Application for Facility Use
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*Application for Waiver of Requirement(s)
*Application for Waiver of Requirement(s)
===Related Information===
===Related Information===
*Appendix A – Classification of Property and Campus Maps
*[https://www.unmc.edu/student-success/_documents/UNMC-Designated-Public-Use-Area-Map.pdf Appendix A – Classification of Property and Campus Maps]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=234 University of Nebraska Commitment to Free Expression; Guide to Facilities Use; and Education Policy 6.4.10]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=234 University of Nebraska Commitment to Free Expression; Guide to Facilities Use; and Education Policy 6.4.10]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=232 University of Nebraska Trespass Policy 6.4.7]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=232 University of Nebraska Trespass Policy 6.4.7]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=21 University of Nebraska Campus Disorders and Administrative Response Policy 2.1.2]
*[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=21 University of Nebraska Campus Disorders and Administrative Response Policy 2.1.2]
==History and Moving Forward==
==History and Moving Forward==
This policy is to be reviewed annually in January of each year.  
This policy is to be reviewed annually in January of each year.  

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