Regulations on the Use of University Facilities and Grounds: Difference between revisions

Regulations on the Use of University Facilities and Grounds (view source)

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 ===Waiver of Requirement(s)===
-Any requirement for use, fees, deposits, proof of insurance or premium for insurance may be waived per the written approval of the Vice Chancellor for Business, Finance and Business Development or their designee. Application for a waiver shall be made on a form prescribed by the University.<br />
+Any requirement for use, fees, deposits, proof of insurance or premium for insurance may be waived per the written approval of the Vice Chancellor for Business, Finance and Business Development or their designee. Application for a waiver shall be made on a form prescribed by the University.
-The University may waive any time requirements for the submission or processing of applications in order to grant approval or facilitate the expeditious review of a denial of use. <br />
+The University may waive any time requirements for the submission or processing of applications in order to grant approval or facilitate the expeditious review of a denial of use.
 University Groups wishing to utilize an agreement that differs from the document provided in the Forms section of this policy may do so upon the written approval of the Vice Chancellor of Business, Finance and Business Development or their designee.
+=== '''Appeal''' ===
+Denial of Applications for use of UNMC property may be appealed to the Chancellor or their designee within five (5) days of a denial.  The Chancellor or their designee will review the denial and render a decision. All decisions by the Chancellor or their designee are final.
 ===Exclusions===
 This policy excludes those buildings or spaces that are owned by the University but leased and operated by other organizations (e.g. Nebraska Medicine).
+=== '''Requesting Approval to Temporarily Post Materials''' ===
+* Posting areas are restricted to designated bulletin boards or kiosks. Departmental boards may be managed by the department head with approval from the building supervisor. Specific bulletin boards, or portions of those designated for temporary posting, may be restricted as needed for departmental use only.
+* The posting party must remove all posted materials within 24 hours following the final approved date. UNMC reserves the right to remove outdated, unapproved, or improperly placed materials at any time.
+* Materials shall not not be pasted, indoors or outdoors, nailed, taped, stapled, or otherwise affixed to UNMC buildings (interior or exterior), light posts, poles, trees, windows, doors, trash receptacles, benches, tables, seating, or any non-designated areas not intended for posters.
+* Distribution of flyers or placement of materials on vehicle windshields is prohibited, except for official University communications.
+* Materials that have not received appropriate approval, or materials posted on UNMC property that have not been designated by UNMC, will be removed.
+Groups that violate posting policies may be responsible for cleanup fees and may face disciplinary or administrative consequences.
+=== '''Chalking on Campus'''  ===
+All individuals or groups requesting to use sidewalk chalk to promote activities must comply with the following:
+* Submit a written Event Space Request sufficiently in advance, with a thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity.
+* Submit a sketch or description in the Event Space Request.
+* Schedule chalking events a maximum of two events per the fall, spring and summer semesters as defined by the University of Nebraska Academic Calendar.
+* Use only water-soluble sidewalk chalk. Spray chalk, paint, markers, or oil-based products are prohibited.
+* Limit chalking to approved horizontal concrete surfaces.  The specific locations to be identified by UNMC is the sidewalk surrounding the Green Space on the Scott Student Plaza. Chalking is prohibited on stairs, walls, ramps, pillars, or under awnings. Keep 30 feet from building entrances.
+* Limit the size of each chalk design to a maximum of 8 'x 6' and no more than two designs per chalking event.
+* The group that makes the chalking reservation must be present during the chalking event to ensure compliance.
+* Chalk messages may appear no more than seven days after the event. Chalk will be washed off when the time period ends.
+* Avoid messages that contain profanity, obscenities, hate speech or are viewed as inappropriate or not consistent with UNMC’s mission; messages with such content will not be approved and will be removed.
+Groups that violate this chalking policy may be responsible for cleanup fees and may face disciplinary or administrative consequences.
+=== '''Signs, A-Frames, and Yard Signage''' ===
+The following apply to temporary freestanding signage such as staked yard signs, A-frames, or sandwich boards:
+'''Dimensions:''' Staked signs—max size 18"x24"; A-frames—max size 36"x36".
+'''Quality:''' Must be professionally printed and in good condition.
+'''Placement''': Signs may be placed on lawns or sidewalks, at least 18 inches from the edge. Signs are prohibited in landscaped areas, entrances, or public right-of-way along streets.
+'''Timing:''' Directional signs may be displayed on the day of the event. Other signs may be posted for a maximum of two weeks. No long-term temporary signage is permitted without exception approval.
+'''Approval:''' All signs must receive prior approval by the Department of Strategic Communications and may require an approval sticker or indicator from UNMC-designated offices.
+'''Removal''': Signs must be removed within 48 hours following the conclusion of the event.
+'''Prohibited''': Hand-made signs, metal "real estate"-style signs, and any permanent signage without prior authorization.
+'''Weather Considerations''': Signs must be secured without damaging property and be capable of withstanding weather conditions.
+'''Donation and Charity Collection Boxes'''
+Donation or collection boxes on campus are subject to the following conditions:
+'''Quantity and Size''': One box per group is preferred. No more than ten boxes may be displayed at any time. Preferred size is 24"x24"x18".
+'''Placement:''' Boxes must be in approved locations and may be displayed for up to 21 days.
+'''Labeling:''' Boxes must indicate the sponsoring organization, contact information, what is being collected, and the intended beneficiary.
+'''Permitted Items:''' Non-perishable food, school supplies, toys, hygiene products, books, and clothing. The box and any request forms must be clearly labeled with the contents.
+'''Prohibited Items:''' Perishable food, cash, medications, electronics, cosmetics, pet supplies, and any item deemed a safety or health risk by Environmental Health & Safety.
+'''Maintenance:''' The sponsoring organization must regularly check and empty boxes.
+'''Eligibility:''' Only recognized UNMC organizations and employees may sponsor donation boxes. Third-party access is not permitted.
+The University is not responsible for items removed by unauthorized individuals.
+'''Timing and Duration of Events'''
+Unless an official University function or an approved event reservation, events ending
+after 10 p.m. are not permitted.
+Events consistent with the University’s mission requesting to end after 10 p.m. must:
+• Be confined to a single 24-hour period.
+• Not occupy the same or adjacent spaces on consecutive days.
+• Not have outside or inside habitation be the primary focus of the event.
+• Be reviewed and approved by the UNMC Public Safety and the Office of Student Success as part of the event request process.
 ===Commitment to Free Expression===
 Pursuant to University of Nebraska Board of Regents Policy 6.4.10, “freedom of speech” and “freedom of expression” refer to one’s Constitutional right to articulate and express ideas and opinions, through any means, i.e. speaking, writing, or artistic expression, without fear of government retaliation, censorship, or other sanction. The University of Nebraska is a public institution of higher education, which holds dear this right, a right that is indispensable to its ability to transmit knowledge and fundamental to the University community’s pursuit to discover, explore, interpret, and question knowledge and opinions. The University greatly values the creation and maintenance of an inclusive climate in which all members of its community are welcomed and are encouraged to participate in the free expression of ideas. <br />