Regulations on the Use of University Facilities and Grounds: Difference between revisions

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Regulations on the Use of University Facilities and Grounds (view source)

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Designated Public Forums have been designated as open for expressive applications to the campus community and the community at large.
Designated Public Forums have been designated as open for expressive applications to the campus community and the community at large.


All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Designated Public Forum (see Definitions) will submit a written Event Space Request  to UNMC Room Scheduling sufficiently in advance, with thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity.
All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Designated Public Forum (see Definitions) will submit a written [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request]  to UNMC Room Scheduling sufficiently in advance, with thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity.


Individuals or groups wishing to use an outdoor facility or area otherwise classified as a Non-Public Forum Area, may request the space be temporarily noted as a Designated Public Forum Area or Facility and treated as such. Such a written request must be made with the appropriate scheduling authority sufficiently in advance, thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. The request will be reviewed to identify any likelihood for disruption of the normal activities of the University. The authority to grant the temporary designation rests with the Vice Chancellor for Business, Finance and Business Development or their designee.
Individuals or groups wishing to use an outdoor facility or area otherwise classified as a Non-Public Forum Area, may request the space be temporarily noted as a Designated Public Forum Area or Facility and treated as such. Such a written request must be made with the appropriate scheduling authority sufficiently in advance, thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. The request will be reviewed to identify any likelihood for disruption of the normal activities of the University. The authority to grant the temporary designation rests with the Vice Chancellor for Business, Finance and Business Development or their designee.
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At the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee, students, faculty, staff, and University groups who wish to use a Designated Public Forum may be asked to complete a Facilities License Agreement.
At the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee, students, faculty, staff, and University groups who wish to use a Designated Public Forum may be asked to complete a Facilities License Agreement.


Designated Public Forums are subject to reasonable time, place, and manner restrictions on exercise of the right of free expression as a means of preserving the safe and orderly operation of the campus.
Designated Public Forums are subject to reasonable [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf#page=21 time, place, and manner restrictions] on exercise of the right of free expression as a means of preserving the safe and orderly operation of the campus.


All individuals or groups who wish to use any Designated Public Forum must receive approval prior to any written or advertised notice of the event.
All individuals or groups who wish to use any Designated Public Forum must receive approval prior to any written or advertised notice of the event.
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Limited Public Forums may be designated by the University for use by particular groups or limited to particular types of speech, as long as the limitations are reasonable and viewpoint-neutral.
Limited Public Forums may be designated by the University for use by particular groups or limited to particular types of speech, as long as the limitations are reasonable and viewpoint-neutral.


All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Limited Public Forum (see Definitions) will submit a completed Event Space Request to the appropriate scheduling authority sufficiently in advance, with a recommendation of thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. Those rooms scheduled by Central Room Scheduling are listed here. Other available “limited public area or facility” rooms available for scheduling – as well as the appropriate person to schedule those rooms – are listed here. The thirty (30) or more business day reservation recommendation may be adjusted for activities that could not reasonably be planned that far in advance at the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee.
All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Limited Public Forum (see Definitions) will submit a completed [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request] to the appropriate scheduling authority sufficiently in advance, with a recommendation of thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. Those rooms scheduled by Central Room Scheduling are listed [https://www.unmc.edu/services-resources/room-scheduling/index.html here]. Other available “limited public area or facility” rooms available for scheduling – as well as the appropriate person to schedule those rooms – are listed [https://www.unmc.edu/services-resources/room-scheduling/rooms-outside.html here]. The thirty (30) or more business day reservation recommendation may be adjusted for activities that could not reasonably be planned that far in advance at the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee.


A Facilities License Agreement (the “Agreement”) between a Third Party and the University is required for Third Parties wishing to use University facilities classified as a Limited Public Forum. An executed copy of the Agreement, signed by authorized representatives from the Third Party and the University, should be returned to the University a minimum of 10 business days before the activity.
A Facilities License Agreement (the “Agreement”) between a Third Party and the University is required for Third Parties wishing to use University facilities classified as a Limited Public Forum. An executed copy of the Agreement, signed by authorized representatives from the Third Party and the University, should be returned to the University a minimum of 10 business days before the activity.
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# The Requester will be responsible for paying charges for adequate security at any event; the degree of security needed shall be determined in good faith    by UNMC Security and shall be arranged by the University.  
# The Requester will be responsible for paying charges for adequate security at any event; the degree of security needed shall be determined in good faith    by UNMC Security and shall be arranged by the University.  
# The Requester has read and will comply with the Regulations on the Use of University Facilities and Grounds policy, including all appendices.
# The Requester has read and will comply with the Regulations on the Use of University Facilities and Grounds policy, including all appendices.
# The Requester shall not use or display any University logo, trademark, servicemark (“Mark” and collectively the “Marks”) and/or other indicia designated by the University as a source identifier, unless expressly authorized in writing by the University. Any use of a University Mark by the Requester shall be subject to the applicable provisions contained in the University’s Board of Regents Policies and the standards established by the University’s Identity Standards and UNMC brand standards. Any unauthorized use of University Marks is expressly prohibited. Requester shall not advertise or announce an event held on University property in any manner that would suggest that the event is endorsed or sponsored by the University unless expressly authorized in writing by UNMC.
# The Requester shall not use or display any University logo, trademark, servicemark (“Mark” and collectively the “Marks”) and/or other indicia designated by the University as a source identifier, unless expressly authorized in writing by the University. Any use of a University Mark by the Requester shall be subject to the applicable provisions contained in the University’s Board of Regents Policies and the standards established by the [https://nebraska.edu/offices-policies/external-relations/marketing-branding/logo-identity-guides University’s Identity Standards] and [http://brandwise.unmc.edu/UNMC brand standards UNMC brand standards]. Any unauthorized use of University Marks is expressly prohibited. Requester shall not advertise or announce an event held on University property in any manner that would suggest that the event is endorsed or sponsored by the University unless expressly authorized in writing by UNMC.


=== Public Safety at Events ===
=== Public Safety at Events ===
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Notice of denial to utilize University property shall clearly set forth in writing the grounds upon which the request was denied and, where feasible, shall contain a proposal by the University for measures by which the Requester may remedy any problems or otherwise obtain permission to use University property. Where a Requester has been denied because a reservation for the same time and place has been received, and/or a reservation has been or will be granted to the prior applicant authorizing uses or activities which do not reasonably permit multiple occupancy of the particular area, the University may propose an alternative location, if available for the same time, or an alternate time, if available for the same location. Requests to utilize University property may be denied by the Vice Chancellor for Business, Finance and Business Development or their designee on any of the following grounds:
Notice of denial to utilize University property shall clearly set forth in writing the grounds upon which the request was denied and, where feasible, shall contain a proposal by the University for measures by which the Requester may remedy any problems or otherwise obtain permission to use University property. Where a Requester has been denied because a reservation for the same time and place has been received, and/or a reservation has been or will be granted to the prior applicant authorizing uses or activities which do not reasonably permit multiple occupancy of the particular area, the University may propose an alternative location, if available for the same time, or an alternate time, if available for the same location. Requests to utilize University property may be denied by the Vice Chancellor for Business, Finance and Business Development or their designee on any of the following grounds:


# The applicant has not completed an Event Space Request and all necessary paperwork;
# The applicant has not completed an [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request] and all necessary paperwork;
# The request is not received sufficiently in advance of the proposed event or activity to permit necessary evaluation and to determine the appropriate location.
# The request is not received sufficiently in advance of the proposed event or activity to permit necessary evaluation and to determine the appropriate location.
# The sponsor of an event must be a recognized University group or organization. The sponsor is the primary planner and contact for the event and accepts full responsibility for all stages of planning and execution of the event. In addition, the sponsoring organization must have a strong presence at the event. The sponsoring organization or group must be the sole source of event advertising and must have its name on all such advertising.
# The sponsor of an event must be a recognized University group or organization. The sponsor is the primary planner and contact for the event and accepts full responsibility for all stages of planning and execution of the event. In addition, the sponsoring organization must have a strong presence at the event. The sponsoring organization or group must be the sole source of event advertising and must have its name on all such advertising.
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# The Requester has not timely tendered an application fee, user fee, indemnification agreement, security deposit, or satisfied any other condition reasonably required by the University;
# The Requester has not timely tendered an application fee, user fee, indemnification agreement, security deposit, or satisfied any other condition reasonably required by the University;
# The Agreement contains a material falsehood or misrepresentation;
# The Agreement contains a material falsehood or misrepresentation;
# The Requester is legally incompetent to contract (e.g., under nineteen years of age) or is not a legally recognized entity (e.g., out of state corporation not licensed to do business in Nebraska); (Note: Students enrolled at the University who are under nineteen years of age shall not be prohibited from submitting an Event Space Request);
# The Requester is legally incompetent to contract (e.g., under nineteen years of age) or is not a legally recognized entity (e.g., out of state corporation not licensed to do business in Nebraska); (Note: Students enrolled at the University who are under nineteen years of age shall not be prohibited from submitting an [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request]);
# The Requester or the person on whose behalf the request was made has on prior occasions damaged University owned or leased property and has not paid in full for such damage, or has other outstanding and unpaid debts to the University resulting from prior use of University property;
# The Requester or the person on whose behalf the request was made has on prior occasions damaged University owned or leased property and has not paid in full for such damage, or has other outstanding and unpaid debts to the University resulting from prior use of University property;
# A reservation for the same time and place has been received, and/or a reservation has been or will be granted to a prior applicant authorizing uses or activities which do not reasonably permit multiple occupancy of the particular property or part hereof;
# A reservation for the same time and place has been received, and/or a reservation has been or will be granted to a prior applicant authorizing uses or activities which do not reasonably permit multiple occupancy of the particular property or part hereof;
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All individuals or groups requesting to use sidewalk chalk to promote activities must comply with the following:  
All individuals or groups requesting to use sidewalk chalk to promote activities must comply with the following:  


* Submit a written Event Space Request sufficiently in advance, with a thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity.
* Submit a written [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request] sufficiently in advance, with a thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity.
* Submit a sketch or description in the Event Space Request.  
* Submit a sketch or description in the [https://forms.monday.com/forms/55bfc95ca26f953a687c246d95a7f132?r=use1 Event Space Request].  
* Schedule chalking events a maximum of two events per the fall, spring and summer semesters as defined by the University of Nebraska Academic Calendar.
* Schedule chalking events a maximum of two events per the fall, spring and summer semesters as defined by the [https://nebraska.edu/academic-calendar University of Nebraska Academic Calendar].
* Use only water-soluble sidewalk chalk. Spray chalk, paint, markers, or oil-based products are prohibited.  
* Use only water-soluble sidewalk chalk. Spray chalk, paint, markers, or oil-based products are prohibited.  
* Limit chalking to approved horizontal concrete surfaces.  The specific locations to be identified by UNMC is the sidewalk surrounding the Green Space on the Scott Student Plaza. Chalking is prohibited on stairs, walls, ramps, pillars, or under awnings. Keep 30 feet from building entrances.
* Limit chalking to approved horizontal concrete surfaces.  The specific locations to be identified by UNMC is the sidewalk surrounding the Green Space on the Scott Student Plaza. Chalking is prohibited on stairs, walls, ramps, pillars, or under awnings. Keep 30 feet from building entrances.
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