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CON Policy Development and Update Procedure: Difference between revisions
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CON Policy Development and Update Procedure (view source)
Revision as of 14:03, August 10, 2015
, August 10, 2015→Procedure:
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<li style="margin-bottom:15px;">Policy Change Request | <li style="margin-bottom:15px;">Policy Change Request | ||
<ol> | <ol> | ||
<li>Policy Change Request (PCR) form is used to initiate the development or change of policy and | <li>Policy Change Request (PCR) form is used to initiate the development or change of policy and appendix documents. The PCR form is provided by the webmaster upon request. The PCR contains at least the following information: | ||
<ul> | <ul> | ||
<li>date of request</li> | <li>date of request</li> | ||
<li>requester's name</li> | <li>requester's name</li> | ||
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<li>Comments and instructions with supporting documentation</li> | <li>Comments and instructions with supporting documentation</li> | ||
<li>action to be taken, date and by whom</li> | <li>action to be taken, date and by whom</li> | ||
<li>PCR number, which will be assigned later in the process</li> | |||
</ul> | </ul> | ||
</li> | </li> | ||
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<li style="margin-bottom:15px;">Developing, Reviewing and Approving | <li style="margin-bottom:15px;">Developing, Reviewing and Approving | ||
<ol> | <ol> | ||
<li>Policy | <li>Policy Development | ||
<ol> | <ol> | ||
<li></li> | <li></li> | ||
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</ol> | </ol> | ||
</li> | </li> | ||
<li>Amendments or changes to documents by hand are not | <li>Amendments or changes to documents by hand are not able to be processed. Minor changes identified are noted and made during the next review and revision.</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
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<li>Numbering format will be numeric for policies and alphabetic for appendices. Policies have a number representing the category of the policy (i.e. faculty, student, or administrative) followed by a period and then followed by a sequence number. Appendices can be followed by a number indicating a subset of a related, master appendix (e.g. A1).</li> | <li>Numbering format will be numeric for policies and alphabetic for appendices. Policies have a number representing the category of the policy (i.e. faculty, student, or administrative) followed by a period and then followed by a sequence number. Appendices can be followed by a number indicating a subset of a related, master appendix (e.g. A1).</li> | ||
<li>Versions are indicated by revision or review date</li> | <li>Versions are indicated by revision or review date</li> | ||
<li>New policies are assigned the next higher sequential number in the category of the policy</li> | <li>New policies are generally assigned the next higher sequential number in the category of the policy</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
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</table> | </table> | ||
</li> | </li> | ||
<li>Policies | <li>Policies and appendices may have additional forms, diagrams or other attachments linked</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
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<li>webmaster shall be notified by authorized approving agency of policy approval</li> | <li>webmaster shall be notified by authorized approving agency of policy approval</li> | ||
<li>notification shall consist of an e-mail requesting an update of the policy, information concerning the authorizing vote, and an MS Word version of the approved policy with changes identified within.</li> | <li>notification shall consist of an e-mail requesting an update of the policy, information concerning the authorizing vote, and an MS Word version of the approved policy with changes identified within.</li> | ||
<li>approval date will be the revision or review version of the policy | <li>approval date will be the revision or review version of the policy when finalized by final approving agency</li> | ||
</ol> | </ol> | ||
</li> | </li> | ||
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<li>Controlled copy - A controlled copy is a formal copy of the latest, correct version of a document; an identified issue of a document to an individual or committee. The controlled copy is officially tracked, updated and destroyed to assure that it is current.</li> | <li>Controlled copy - A controlled copy is a formal copy of the latest, correct version of a document; an identified issue of a document to an individual or committee. The controlled copy is officially tracked, updated and destroyed to assure that it is current.</li> | ||
<li>Uncontrolled copy - An informal copy of a document for which no attempt is made to update it after distribution.</li> | <li>Uncontrolled copy - An informal copy of a document for which no attempt is made to update it after distribution.</li> | ||
<li>Minor changes or revisions - Those | <li>Minor changes or revisions - Those changes that do not affect the content or the quality of the action being prescribed in the document, such as typographical or grammatical changes, template formatting or small changes within the document.</li> | ||
<li>Major changes or revisions - Those changes | <li>Major changes or revisions - Those changes that affect the content of quality or the action being prescribed in the document, such as updated technology resulting in change of procedure or multiple changes within the document.</li> | ||
<li>Review - Policies must be at least reviewed every five years regardless of the need for revisions | <li>Review - Policies must be at least reviewed every five years regardless of the need for revisions.</li> | ||
<li>Revise - Policies requiring any major change.</li> | <li>Revise - Policies requiring any major change.</li> | ||
<li>Responsible agency - </li> | <li>Responsible agency - The entity responsible for conducting regular evaluations of the policy</li> | ||
<li>Wiki - website containing all policies, procedures, appendices, organizational structures of the College of Nursing</li> | <li>Wiki - website containing all policies, procedures, appendices, organizational structures of the College of Nursing</li> | ||
</ol> | </ol> | ||