Background Check: Difference between revisions
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width="20">[[Intellectual Property]]</td> | width="20">[[Intellectual Property]]</td> | ||
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<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Faculty]]</td> | |||
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<br /> | <br /> | ||
[[Employee Leave]] | [[Drug Free Campus]] | [[Employment]] | [[Work Schedules]] | [[Employee Separation]] | [[Compensation Administration]] | [[Dress Code]] | [[Background Check]] | [[Recurring/Additional Payment]] | [[Employee Grievance Process]] | [[Reduction-in-Force]] | [[Outside Employment]] | [[Political Activities]] | [[Employee/Dependent Scholarship]] | [[Employee Recognition and Reward]] | [[Performance Evaluation]] | [[Corrective/Disciplinary Action]] | [[Non-Discrimination | [[Employee Leave]] | [[Drug Free Campus]] | [[Employment]] | [[Work Schedules]] | [[Employee Separation]] | [[Compensation Administration]] | [[Dress Code]] | [[Background Check]] | [[Recurring/Additional Payment]] | [[Employee Grievance Process]] | [[Reduction-in-Force]] | [[Outside Employment]] | [[Political Activities]] | [[Employee/Dependent Scholarship]] | [[Employee Recognition and Reward]] | [[Performance Evaluation]] | [[Corrective/Disciplinary Action]] | [[Non-Discrimination and Harassment]] | [[Tobacco-Free Campus]] | [[Nepotism]] | [[Influenza]] | [[Consensual Relationships]] | [[AIDS, HIV, and Other Bloodborne Pathogens]] | [[Personnel Action Documentation]] | [[Fitness for Duty]] | [[Sexual Misconduct]] | [[Personnel Files]]<br /><br /> | ||
<br /><br /> | |||
Policy No.: '''1010'''<br /> | Policy No.: '''1010'''<br /> | ||
Effective Date: '''08/01/08'''<br /> | Effective Date: '''08/01/08'''<br /> | ||
Revised Date: ''' | Revised Date: '''10/11/21'''<br /> | ||
Reviewed Date: ''' | Reviewed Date: '''10/11/21'''<br /> | ||
<br /> | <br /> | ||
'''<big>Background Check Policy</big>''' | '''<big>Background Check Policy</big>''' | ||
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The UNMC Background Check Policy is applicable to all UNMC positions. | The UNMC Background Check Policy is applicable to all UNMC positions. | ||
== Basis of the Policy == | == Basis of the Policy == | ||
Federal/state law | Federal/state law and administrative practices of the University of Nebraska Medical Center are the basis of the UNMC Policy No. 1010, Background Check. | ||
== Authorities and Administration == | == Authorities and Administration == | ||
Human | The UNMC Human Resources’ Associate Director, Compensation, Staffing, Payroll & HRIS is responsible for the administration, implementation, and maintenance of the Background Check Policy at the campus level in consultation with the Associate Vice Chancellor and Executive Director, Human Resources and the Vice Chancellor for Business and Finance. | ||
== Policy == | == Policy == | ||
===Statement of General Policy=== | ===Statement of General Policy=== | ||
All applicants being hired into a regular or temporary position at UNMC are required to successfully complete a pre-employment background check prior to starting work. A background check is only completed after an applicant has accepted the conditional offer of employment. | All applicants being hired or rehired into a regular or temporary position at UNMC are required to successfully complete a pre-employment background check prior to starting work. A background check is only completed after an applicant has accepted the conditional offer of employment. Students admitted into the UNMC-sponsored Summer Undergraduate Research Program (SURP) are exempted from the policy. | ||
If a current UNMC regular or temporary employee transfers to a new position, a background check is required | If a current UNMC regular or temporary employee transfers to a new position, a background check is required. | ||
If | If an academic hire is dually employed with UNMC and Nebraska Medicine, Nebraska Medicine will process the background check and notify UNMC Human Resources accordingly. | ||
A background check must also be completed for Non-Faculty Volunteers (includes visitor research associates and other visitors). For Faculty Volunteers a background check is not required. | |||
===Components of Check=== | ===Components of Check=== | ||
UNMC will utilize a third party agency to conduct the background check. The type of information that can be collected by this agency includes, but is not limited to, that pertaining to an individual’s past employment, education, character, finances, reputation, criminal and credit history. | UNMC will utilize a third party agency to conduct the background check. The type of information that can be collected by this agency includes, but is not limited to, that pertaining to an individual’s past employment, education, character, finances, reputation, criminal and credit history. | ||
| Line 59: | Line 56: | ||
Background checks will be performed in compliance with the Fair Credit Reporting Act. This information will not be used as a basis for denying employment unless the information indicates the applicant is not suitable for the position. | Background checks will be performed in compliance with the Fair Credit Reporting Act. This information will not be used as a basis for denying employment unless the information indicates the applicant is not suitable for the position. | ||
===Evaluation of Background Checks=== | ===Evaluation of Background Checks=== | ||
A criminal conviction does not automatically disqualify | A criminal conviction does not automatically disqualify a selected for hire/rehire candidate from consideration for employment with UNMC. The following items will be considered when evaluating the conviction: | ||
*Nature and gravity of the criminal offense<br /> | *Nature and gravity of the criminal offense<br /> | ||
*Nature of the duties and responsibilities of the position<br /> | *Nature of the duties and responsibilities of the position<br /> | ||
| Line 66: | Line 63: | ||
*Time since the criminal conviction and/or completion of the sentence<br /> | *Time since the criminal conviction and/or completion of the sentence<br /> | ||
*The applicant’s record of performance and behavior on other jobs | *The applicant’s record of performance and behavior on other jobs | ||
===Recordkeeping=== | ===Recordkeeping=== | ||
All information obtained from the background check process will only be used as part of the employment process and will be kept confidential. | All information obtained from the background check process will only be used as part of the employment process and will be kept confidential. | ||
== | ===Employee Responsibility=== | ||
Employees have an ongoing responsibility, during their employment, to make UNMC aware of any criminal convictions. Any criminal convictions should be reported to Human Resources – Staffing within seven (7) days of criminal conviction. | |||
==Notice of Non-Discrimination== | |||
Please see UNMC's [http://www.unmc.edu/titleix/notice-nondiscrimination.html Notice of Non-Discrimination] regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment. | |||
==Additional Information== | ==Additional Information== | ||
*Questions regarding this policy should be directed to | *Questions regarding this policy should be directed to Human Resources, Staffing/Compensation/Records/IT at 402-559-2710 during regular business hours | ||
*Contact Business Services at 402-559-5200 for guidance on non-faculty volunteers and guests | *Contact Business Services at 402-559-5200 for guidance on non-faculty volunteers and guests | ||
*UNMC Procedures No. 1004, [ | *UNMC Policy No. 6075, [[Academic Personnel Records]] | ||
*UNMC Procedures No. 1010, [ | *UNMC Procedures No. 1004, [https://www.unmc.edu/human-resources/_documents/procedures/Procedures1004.pdf Employment] | ||
*UNMC Procedures No. 1010, [https://www.unmc.edu/human-resources/_documents/procedures/Procedures1010.pdf Background Check] | |||
This page maintained by [mailto: | This page maintained by [mailto:mhurlocker@unmc.edu mh]. | ||
Latest revision as of 12:29, August 19, 2024
| Human Resources | Safety/Security | Research Compliance | Compliance | Privacy/Information Security | Business Operations | Intellectual Property | Faculty |
Employee Leave | Drug Free Campus | Employment | Work Schedules | Employee Separation | Compensation Administration | Dress Code | Background Check | Recurring/Additional Payment | Employee Grievance Process | Reduction-in-Force | Outside Employment | Political Activities | Employee/Dependent Scholarship | Employee Recognition and Reward | Performance Evaluation | Corrective/Disciplinary Action | Non-Discrimination and Harassment | Tobacco-Free Campus | Nepotism | Influenza | Consensual Relationships | AIDS, HIV, and Other Bloodborne Pathogens | Personnel Action Documentation | Fitness for Duty | Sexual Misconduct | Personnel Files
Policy No.: 1010
Effective Date: 08/01/08
Revised Date: 10/11/21
Reviewed Date: 10/11/21
Background Check Policy
Purpose
Background checks serve as an important part of the selection process at the University of Nebraska Medical Center (UNMC). Background checks provide additional applicant related information that helps determine the applicant's overall employability, ensuring the protection of the people, property, and information of UNMC.
Scope
The UNMC Background Check Policy is applicable to all UNMC positions.
Basis of the Policy
Federal/state law and administrative practices of the University of Nebraska Medical Center are the basis of the UNMC Policy No. 1010, Background Check.
Authorities and Administration
The UNMC Human Resources’ Associate Director, Compensation, Staffing, Payroll & HRIS is responsible for the administration, implementation, and maintenance of the Background Check Policy at the campus level in consultation with the Associate Vice Chancellor and Executive Director, Human Resources and the Vice Chancellor for Business and Finance.
Policy
Statement of General Policy
All applicants being hired or rehired into a regular or temporary position at UNMC are required to successfully complete a pre-employment background check prior to starting work. A background check is only completed after an applicant has accepted the conditional offer of employment. Students admitted into the UNMC-sponsored Summer Undergraduate Research Program (SURP) are exempted from the policy.
If a current UNMC regular or temporary employee transfers to a new position, a background check is required.
If an academic hire is dually employed with UNMC and Nebraska Medicine, Nebraska Medicine will process the background check and notify UNMC Human Resources accordingly.
A background check must also be completed for Non-Faculty Volunteers (includes visitor research associates and other visitors). For Faculty Volunteers a background check is not required.
Components of Check
UNMC will utilize a third party agency to conduct the background check. The type of information that can be collected by this agency includes, but is not limited to, that pertaining to an individual’s past employment, education, character, finances, reputation, criminal and credit history.
Compliance
Background checks will be performed in compliance with the Fair Credit Reporting Act. This information will not be used as a basis for denying employment unless the information indicates the applicant is not suitable for the position.
Evaluation of Background Checks
A criminal conviction does not automatically disqualify a selected for hire/rehire candidate from consideration for employment with UNMC. The following items will be considered when evaluating the conviction:
- Nature and gravity of the criminal offense
- Nature of the duties and responsibilities of the position
- Pattern of other related criminal convictions
- Age of the applicant when the criminal offense occurred
- Time since the criminal conviction and/or completion of the sentence
- The applicant’s record of performance and behavior on other jobs
Recordkeeping
All information obtained from the background check process will only be used as part of the employment process and will be kept confidential.
Employee Responsibility
Employees have an ongoing responsibility, during their employment, to make UNMC aware of any criminal convictions. Any criminal convictions should be reported to Human Resources – Staffing within seven (7) days of criminal conviction.
Notice of Non-Discrimination
Please see UNMC's Notice of Non-Discrimination regarding the University of Nebraska Medical Center's commitment to creating a diverse and inclusive working and learning environment free from discrimination and harassment.
Additional Information
- Questions regarding this policy should be directed to Human Resources, Staffing/Compensation/Records/IT at 402-559-2710 during regular business hours
- Contact Business Services at 402-559-5200 for guidance on non-faculty volunteers and guests
- UNMC Policy No. 6075, Academic Personnel Records
- UNMC Procedures No. 1004, Employment
- UNMC Procedures No. 1010, Background Check
This page maintained by mh.