Artificial Intelligence (AI) Protections Policy: Difference between revisions
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Effective Date: 03/07/2025 | Effective Date: 03/07/2025 | ||
Revised Date: | Revised Date: 08/19/2026 | ||
Reviewed Date: | Reviewed Date: 08/19/2026 | ||
'''<big>UNMC AI Use Guidelines</big>''' | '''<big>UNMC AI Use Guidelines</big>''' | ||
== Basis for Policy == | == Basis for Policy == | ||
Ethical and responsible use of artificial intelligence (AI) must be paramount in all university activities that seek to develop or enhance AI systems or implement the use of AI technologies. UNMC is committed to engaging with AI in support of its academic, research, patient care, and community engagement missions. These guidelines seek to balance the new possibilities offered by generative AI and other AI-enabled tools with awareness of their limitations and the need for rigorous attention to accuracy, intellectual property, security, privacy, and ethical issues. The appropriate use of AI and AI-enabled tools requires a collaborative approach among UNMC administrators, faculty, staff, students, information security partners, and NU campus partners. | Ethical and responsible use of artificial intelligence (AI) must be paramount in all university activities that seek to develop or enhance AI systems or implement the use of AI technologies. UNMC is committed to engaging with AI in support of its academic, research, patient care, and community engagement missions. These guidelines seek to balance the new possibilities offered by generative AI and other AI-enabled tools with awareness of their limitations and the need for rigorous attention to accuracy, intellectual property, security, privacy, and ethical issues. The appropriate use of AI and AI-enabled tools requires a collaborative approach among UNMC administrators, faculty, staff, students, information security partners, and NU campus partners. | ||
== Scope == | == Scope == | ||
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2. Be mindful of including sensitive information in AI tools. External generative AI tools incorporate every user interaction into their model, including the prompts, data, and reactions you supply. Any information entered into external generative AI tools is considered public and may be stored and used by anyone else. UNMC employees and students are expected to: | 2. Be mindful of including sensitive information in AI tools. External generative AI tools incorporate every user interaction into their model, including the prompts, data, and reactions you supply. Any information entered into external generative AI tools is considered public and may be stored and used by anyone else. UNMC employees and students are expected to: | ||
* Not enter confidential, proprietary, or patient-related information that is subject to federal or state regulations or otherwise considered sensitive or restricted. Follow the UNMC policy on [https://wiki.unmc.edu/index.php/Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information Policy] and applicable privacy laws. | * Not enter confidential, proprietary, or patient-related information that is subject to federal or state regulations or otherwise considered sensitive or restricted. Follow the UNMC policy on [https://wiki.unmc.edu/index.php/Privacy/Confidentiality Privacy, Confidentiality and Security of Patient and Proprietary Information Policy] and applicable privacy laws. | ||
* Comply with the governance requirements, workforce responsibilities, and principles for the design, development, deployment, and use of AI systems established in the Artificial Intelligence (AI) Protections Policy, applicable to UNMC as an Affiliated Covered Entity. | |||
* Follow the University of Nebraska’s [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-for-responsible-use-of-university-computers-and-information-systems.pdf Policy for Responsible Use of University Computers and Information Systems], [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-research-and-data-security.pdf Policy on Research Data and Security,] and [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-risk-classification-and-minimum-security-standards.pdf Policy on Risk Classification and Minimum Security Standards]. | * Follow the University of Nebraska’s [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-for-responsible-use-of-university-computers-and-information-systems.pdf Policy for Responsible Use of University Computers and Information Systems], [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-research-and-data-security.pdf Policy on Research Data and Security,] and [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/policy-on-risk-classification-and-minimum-security-standards.pdf Policy on Risk Classification and Minimum Security Standards]. | ||
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4. Employees and students must maintain current awareness of ethical and responsible use of AI in research and creative activities by regularly reviewing university policies and relevant guidelines from funding agencies. | 4. Employees and students must maintain current awareness of ethical and responsible use of AI in research and creative activities by regularly reviewing university policies and relevant guidelines from funding agencies. | ||
5. Before entering into agreements with vendors, subcontractors, or collaborators, it is important to inquire about any potential use of AI. Any new solution involving AI—or any addition of AI to an existing solution—must go through the risk assessment process, as outlined in [https://info.unmc.edu/ | 5. Before entering into agreements with vendors, subcontractors, or collaborators, it is important to inquire about any potential use of AI. Any new solution involving AI—or any addition of AI to an existing solution—must go through the risk assessment process, as outlined in [https://info.unmc.edu/resources/info-security/information-management/im-risk-assess.html UNMC/Nebraska Medicine IM #63: Risk Assessment Policy]. To ensure responsible and ethical use of AI in line with these guidelines, additional terms and conditions may be required in current or future agreements. | ||
6. | 6. Federal funding agencies prohibit the use of AI tools during the peer-review process. The National Institutes of Health (NIH), in its discussion of AI peer review, explains that using AI in the peer review process is a breach of confidentiality because peer review is a confidential process and these tools “have no guarantee of where data are being sent, saved, viewed or used in the future.” The National Science Foundation (NSF) shares guidelines for declaring the use of AI in proposals and explicitly prohibits the use of AI in the NSF merit review process. | ||
== Use for Education == | == Use for Education == | ||