Transporting Protected Health Information: Difference between revisions
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Revised Date:<br /> | Revised Date:<br /> | ||
Reviewed Date: <br /> | Reviewed Date: <br /> | ||
<big>'''Transporting Protected Health Information Policy'''</big> | <big>'''Transporting Protected Health Information Policy'''</big> | ||
== Policy: == | == Policy: == | ||
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== Definitions: == | == Definitions: == | ||
''Transport'' means to physically move PHI (whether on paper, or on mobile digital devices and electronic storage device such as a laptop computer, smartphone, USB/thumb drive or a disk) from one location to another, by any means including by foot, motor vehicle including courier, airplane or other means of transportation. For example: moving a medical record from one clinic to another, from one department to another, from an external research source back to the facility, or from the office to home. | ''Transport'' means to physically move PHI (whether on paper, or on mobile digital devices and electronic storage device such as a laptop computer, smartphone, USB/thumb drive or a disk) from one location to another, by any means including by foot, motor vehicle including courier, airplane or other means of transportation. For example: moving a medical record from one clinic to another, from one department to another, from an external research source back to the facility, or from the office to home. | ||
<br \><br \> | <br \><br \>'''Protected Health Information (PHI)''' | ||
''Protected health information | |||
Individually identifiable health information including demographic information, collected from an Individual, whether oral or recorded in any medium, that: | |||
* is created or received by UNMC/ACE; and | |||
* relates to the past, present or future physical or mental health or condition of an Individual; the provision of health care to an Individual; or the past, present or future payment for the provision of health care to an Individual and identifies the Individual or with respect to which there is a reasonable basis to believe the information can be used to identify the Individual. | |||
PHI includes genetic information, which includes information about: | |||
* an Individual’s genetic tests; | |||
* the genetic tests of an Individual’s family members; or | |||
* the manifestation of a disease or disorder in such Individual’s family members (i.e., family medical history). | |||
PHI excludes: | |||
* individually identifiable health information of a person who has been deceased for more than fifty (50) years. | |||
* education records covered by the Family Educational Rights and Privacy Act (FERPA); and | |||
* employment records held by UNMC in its role as employer. | |||
== Procedures: == | == Procedures: == | ||
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# If PHI is lost, stolen or improperly accessed by others, immediately notify the ITS Help Desk, Privacy Officer or Information Security Officer. Immediately notify UNMC Security and file a police report if PHI is stolen. | # If PHI is lost, stolen or improperly accessed by others, immediately notify the ITS Help Desk, Privacy Officer or Information Security Officer. Immediately notify UNMC Security and file a police report if PHI is stolen. | ||
# Contact the HIPAA Privacy Office for additional guidance. | # Contact the HIPAA Privacy Office for additional guidance. | ||
==Additional Information== | |||
*Contact [mailto:dbishop@unmc.edu Privacy Officer] | |||
*See UNMC Policy #6051, [[Computer Use/Electronic Information | Computer Use and Electronic Information Security Policy]] | |||
*See UNMC's [http://www.unmc.edu/hipaa/ HIPAA] information pages | |||
This page maintained by [mailto:dpanowic@unmc.edu dkp] | This page maintained by [mailto:dpanowic@unmc.edu dkp] | ||