Identification Card

Human Resources

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Identification Card | Secure Area Card Access | Privacy/Confidentiality | Computer Use/Electronic Information | Retention and Destruction/Disposal of Private and Confidential Information | Use and Disclosure of Protected Health Information | Notice of Privacy Practices | Access to Designated Record Set | Accounting of PHI Disclosures | Patient/Consumer Complaints | Vendors | Fax Transmissions | Psychotherapy Notes | Facility Security | Conditions of Treatment Form | Informed Consent for UNMC Media | Transporting Protected Health Information | Honest Broker | Social Security Number | Third Party Registry | Information Security Awareness and Training

Policy No.: 6008
Effective Date: 03/17/03
Revised Date: 11/29/16
Reviewed Date: 11/12/20

Identification Card Policy

Basis for Policy

It is the policy of the University of Nebraska Medical Center (UNMC) to comply with authoritative guidelines, to assure a safe and secure workplace for faculty, staff, students, patients and visitors, and to protect the property of the University. Further, it is the policy of UNMC to protect confidentiality and privacy through appropriate use of information gathered in the course of employment or other affiliation with UNMC or entrusted to UNMC for academic, research, patient care, or administrative purposes.

Policy

To ensure a safe and secure workplace, all faculty, staff, house officers, students and volunteers are required to wear a photo identification card which:

• indicates the individual's name, department and college or unit
• promotes a positive public image
• is consistently displayed throughout UNMC, Nebraska Medicine and University Dental Associates

Individuals who are providing a service on campus and who are not members of the workforce should have identification cards. It is the department’s responsibility to ensure appropriate identification is utilized.

Examples of identification may include, but not be limited to,

• individuals who are on campus the majority of normal work time (i.e. Creighton or VA employees who office on the UNMC campus, visitors from other countries who are assigned work responsibilities) should have a photo identification badge.
• vendors should have identification from their company or be issued temporary identification. Temporary identification could be a “visitor” badge or a “label.”

General Information

• Active ID cards will not be sent through the campus mail system.
• Individuals terminating employment with the UNMC are required to return issued ID cards (see UNMC Policy No. 1006, Employee Separation)
• Individuals who give their ID card to other employees, visitors, etc. are subject to disciplinary action, up to and including termination.
• Individuals who consistently do not wear their ID badge or refuse to wear their ID badge are subject to disciplinary action.

Additional Information

• Contact the Photo ID Office or Steven Williamson, Director, Identification Card and Access Control
• UNMC Policy No. 6009, Secure Area Card Access
• UNMC Policy No. 1006, Employee Separation
• Photo ID Website

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