Off-campus Graphic Design and Related Printing

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Policy No: 6077
Effective Date: 04/01/10
Revised Date:
Reviewed Date: 03/11/10

Policy for Off-campus Graphic Design and Related Printing

Basis:

In August 2009, the University of Nebraska Medical Center unveiled a new graphic identity intended to convey purposeful, strategic messages to all audiences. Through this process, it is UNMC's intent to ensure that the messages sent from UNMC - through printed and online material - are consistent with the UNMC brand and convey the vitality of the burgeoning UNMC campus. As such, UNMC has identified preferred vendors to ensure that UNMC's brand is protected at pre-negotiated rates. The following policy is designed to ensure that all campus units, centers, departments, sections, other administrative areas and individuals who publish and send materials do so within the brand framework.

Policy:

The use of off-campus graphic design, printing and related services for publications, or other materials must be contracted with one of our preferred vendors to ensure compliance with UNMC brand standards. Materials designed internally within units, centers, departments, sections and other administrative areas can continue to be done in this manner. For graphic design and printing needs, it is required that on-campus departments and vendors initially consult Printing Services. If the need is beyond the scope of what Printing Services can provide, they and Public Relations will assist campus units in finding the appropriate preferred vendor for their job.

Reimbursement will be denied for those in violation of this policy. To allow the use of an outside vendor, a purchase requisition should be prepared and approved by Printing Services, before any work is to be done with an outside vendor for graphic design services. After approval, the purchase requisition would be sent to Purchasing for the processing of a purchase order.

This Purchase Order, however, does not provide approval for the printing of the materials by an off-campus vendor. Because Printing Services is now equipped to handle most print jobs, a second Purchase Requisition and Purchase Order, with approval from Printing Services, will need to be approved before something may be commercially printed off-campus.

For a list of the preferred vendors, visit the branding resources Web site.

Any questions about this policy should be referred to Printing Services.

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