Sensitive Equipment Tracking

Human Resources

Safety/Security

Research Compliance

Compliance

Privacy/Information Security

Business Operations

Intellectual Property

Faculty

General Accounting | SBIR/STTR Program Participation | Supplemental Compensation Plan | Facilities Management/Planning | Purchasing | Public Affairs | Facility Identification | Serving Alcoholic Beverages | Travel and Reimbursement | State Vehicles | Reproducing Copyrighted Materials | Bank Card Processing | Student Training Agreement | Volunteer | Cash Handling | Fraud | Assigning Research Lab Space | Space Scheduling and Fundraising | Academic Personnel Records | Cellular Phone | Off-campus Graphic Design and Related Printing | Off-campus Photography | Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space | Secondary Logos | Social Media | Sensitive Equipment Tracking | International Visitors | Accounts Receivable Management | Internal Audit | Regulations on the Use of University Facilities and Grounds

Policy No: 6082
Effective Date: 02/25/13
Revised Date:
Reviewed Date:

Sensitive Equipment Tracking Policy

Basis for Policy

It is the policy of the University of Nebraska Medical Center (UNMC) to track the lifecycle of all sensitive equipment in a central database so that in the event of theft, employee separation or other events UNMC shall have knowledge of the condition and location of the sensitive equipment.

• University of Nebraska Policy On Sensitive Equipment
• UNMC Policy No. 6051, Computer Use and Electronic Information Security
• UNMC Policy No. 6056, Retention and Destruction/Disposal of Private and Confidential Information

Policy

1. This policy does not apply to cellphones.
2. This policy does not apply to capital assets. Capital Asset tracking is covered by the Accounting Information Manual through the General Accounting Office.
3. Departments are responsible for defining an internal process to ensure sensitive equipment in their area is tracked appropriately.
4. Sensitive equipment will be tracked for its entire lifecycle (from time of purchase to disposal).
5. An owner will be assigned to each sensitive equipment item and is responsible for safeguarding the equipment. The owner name, contact information and location of sensitive equipment will be recorded in the Asset Management System.
6. The owner and status of the equipment will be kept current.
7. Sensitive equipment transfers and disposals will be treated in accordance with the ITS Procedure Lifecycle Management of Laptops and PC Towers. The record of the sensitive equipment in the Asset Management System shall be updated accordingly.
8. All UNMC purchased sensitive equipment, must be affixed with a “Property of University of Nebraska Medical Center” tag provided by the Controller’s Office. See the related procedure Sensitive Equipment Tag Placement.
9. This policy applies to all sensitive items including those obtained through grant transfers and employee reimbursement.

Definitions

Sensitive equipment is defined as those items that are susceptible to theft and that may contain private and confidential information. This specifically includes: Laptop computers, iPads, tablets and off campus desktop computers. This policy does not include cellphone or capital assets.

Capital asset is defined as moveable equipment that costs over $5,000 and has a useful life of greater than one year.

Additional Information

• For more information, contact the Assistant Vice Chancellor for Business and Finance and Controller
• UNMC Policy No. 6051, Computer Use and Electronic Information Security
• UNMC Policy No. 6056, Retention and Destruction/Disposal of Private and Confidential Information
• Lifecycle Management of Laptops and PC Towers.
• Sensitive Equipment Tag Placement.
• University of Nebraska Policy On Sensitive Equipment

This policy maintained by mh.