Academic Personnel Records: Difference between revisions
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[[Human Resources]] | <table style="background:#F8FCFF; text-align:center" width="100%" cellspacing="0" cellpadding="0" border="0"> | ||
<tr> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Human Resources]]</td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Safety/Security]] </td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Research Compliance]] </td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Compliance]]</td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Privacy/Information Security]]</td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:white; line-height:0.95em; border:solid 2px #A3B1BF; border-bottom:0; font-weight:bold;" width="20">[[Business Operations]]</td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Intellectual Property]]</td> | |||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Faculty]]</td> | |||
</tr> | |||
</table> | |||
<br /> | |||
[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Bank Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling and Fundraising]] | [[Academic Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]] | [[International Visitors]] | [[Accounts Receivable Management]] | [[Internal Audit]] | [[Regulations on the Use of University Facilities and Grounds]] | |||
<br /><br /> | <br /><br /> | ||
Policy No.: '''6075'''<br /> | |||
Effective Date: '''11/07/07'''<br /> | |||
Revised Date: '''12/10/08'''<br /> | |||
Reviewed Date: '''12/08/08'''<br /> | |||
<br /> | |||
<big>'''Academic Personnel Records Policy'''</big> <br /><br /> | |||
=== Basis of Policy === | === Basis of Policy === | ||
Board of Regents policy (RP-1.1.1) states that: | |||
Board of Regents policy (RP-1.1.1) states that: | :''The Board of Regents employs a staff and faculty who have the professional competence to develop and operate the University's programs ([https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf?la=en Board of Regents]).'' <br /> | ||
:''The Board of Regents employs a staff and faculty who have the professional competence to develop and operate the University's programs ([ | |||
=== Policy === | === Policy === | ||
Consistent with being a world-renowned academic health science center, the University of Nebraska Medical Center (UNMC) assures the professional competence of its faculty by verifying faculty credentials before or upon employment and by regularly updating faculty personnel files to document current professional qualifications. <br /><br /> | |||
Consistent with being a world-renowned academic health science center, the University of Nebraska Medical Center (UNMC) assures the professional competence of its faculty by verifying faculty credentials before or upon employment and by regularly updating faculty personnel files to document current professional qualifications. | |||
Within the framework of this policy, primary accountability for the accuracy and timeliness of faculty credentialing rests with the deans of each of the colleges and the directors of each of the institutes. <br /> | Within the framework of this policy, primary accountability for the accuracy and timeliness of faculty credentialing rests with the deans of each of the colleges and the directors of each of the institutes. <br /> | ||
=== Definitions === | === Definitions === | ||
Academic credentialing is the process of verifying academic preparation and other characteristics that qualify an individual for appointment as a member of the UNMC faculty. Academic credentialing is completed before or upon employment and is an ongoing process following employment. <br /><br /> | |||
Academic credentialing is the process of verifying academic preparation and other characteristics that qualify an individual for appointment as a member of the UNMC faculty. | Faculty personnel records are documents that provide evidence of professional qualifications and faculty personnel actions. <br /><br /> | ||
Professional practice credentialing is the process of verifying the licensure, certification and all other information pertinent to professional health practice as a member of the UNMC faculty. | |||
Faculty personnel records are documents that provide evidence of professional qualifications and faculty personnel actions. | |||
Professional practice credentialing is the process of verifying the licensure, certification and all other information pertinent to professional health practice as a member of the UNMC faculty. | |||
=== Specific Requirements for Academic Faculty Records === | === Specific Requirements for Academic Faculty Records === | ||
*Credential Verification Before or Upon Employment<br /> | |||
* Credential Verification Before or Upon Employment | :The following documents are to be obtained and verified before or upon the employment of new UNMC faculty: | ||
:*''Curriculum Vita'' at Hire | |||
:The following documents are to be obtained and verified before or upon the employment of new UNMC faculty: | :*Letters of Reference | ||
:*Evidence of Degree | |||
* Curriculum Vita at Hire | :*Evidence of Licensure | ||
* Letters of Reference | :*Background Check | ||
* Evidence of Degree | *Human Resources and SAP Records | ||
* Evidence of Licensure | :Human Resources shall act as the official institutional custodian for certain employment records including: I-9’s, W-4’s and other tax records, benefits elections, disciplinary actions, salary increase exception forms, and related records. Some of the information contained in these original documents will be stored electronically in SAP. When changes are made in these records, units are responsible for submitting updated copies to Human Resources. | ||
* Background Check | *Faculty Records Subsequent to Employment | ||
* Human Resources and SAP Records | |||
:Human Resources shall act as the official institutional custodian for certain employment records including: I-9’s, W-4’s and other tax records, benefits elections, disciplinary actions, salary increase exception forms, and related records. Some of the information contained in these original documents will be stored electronically in SAP. When changes are made in these records, units are responsible for submitting updated copies to Human Resources. | |||
* Faculty Records Subsequent to Employment | |||
:Each college or institute shall develop an internal procedure for acquiring and maintaining faculty personnel records. These procedures shall include at least the following: list of records, file location(s) of records, position responsible for obtaining and filing records, frequency with which records are to be updated (for example, annually for CV’s and evaluations).<br /> | :Each college or institute shall develop an internal procedure for acquiring and maintaining faculty personnel records. These procedures shall include at least the following: list of records, file location(s) of records, position responsible for obtaining and filing records, frequency with which records are to be updated (for example, annually for CV’s and evaluations).<br /> | ||
=== Form of Faculty Records === | === Form of Faculty Records === | ||
Faculty records may be maintained either in printed or electronic form. <br /> | Faculty records may be maintained either in printed or electronic form. <br /> | ||
=== Location and Custody of Faculty Records === | |||
Other than for records maintained by Human Resources, college deans and institute directors shall determine the location and custody of faculty records. | |||
=== Additional Information === | |||
*Any questions about this policy should be referred to the Office of the Vice Chancellor for Academic Affairs or to the Office of Academic Services<br /> | |||
=== Location and Custody of Faculty Records === | :*[http://www.unmc.edu/academicservices/ Academic Department Information Services]<br /> | ||
:*[https://info.unmc.edu/academicservices/adis/index.html Academic Records Procedures]<br /> | |||
*UNMC Policy No. 8009, [[Contracts Policy | Contracts]] | |||
*UNMC Policy No. 6056, [[Confidential Information | Retention and Destruction/Disposal of Private and Confidential Information Policy]] | |||
*Executive Memorandum No. 29, [https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/executive-memorandum/records-management-and-procedure-for-issuance-of-preservation-notices.pdf Policy on Records Management] | |||
Other than for records maintained by Human Resources, college deans and institute directors shall determine the location and custody of faculty records. | |||
=== | |||
* | |||
Any questions about this policy should be referred to the Office of the Vice Chancellor | |||
Academic Department Information Services / Academic Records Procedures<br /> | |||
This page maintained by | This page maintained by [mailto:mhurlocker@unmc.edu mh]. | ||
Latest revision as of 14:24, August 19, 2024
| Human Resources | Safety/Security | Research Compliance | Compliance | Privacy/Information Security | Business Operations | Intellectual Property | Faculty |
General Accounting | SBIR/STTR Program Participation | Supplemental Compensation Plan | Facilities Management/Planning | Purchasing | Public Affairs | Facility Identification | Serving Alcoholic Beverages | Travel and Reimbursement | State Vehicles | Reproducing Copyrighted Materials | Bank Card Processing | Student Training Agreement | Volunteer | Cash Handling | Fraud | Assigning Research Lab Space | Space Scheduling and Fundraising | Academic Personnel Records | Cellular Phone | Off-campus Graphic Design and Related Printing | Off-campus Photography | Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space | Secondary Logos | Social Media | Sensitive Equipment Tracking | International Visitors | Accounts Receivable Management | Internal Audit | Regulations on the Use of University Facilities and Grounds
Policy No.: 6075
Effective Date: 11/07/07
Revised Date: 12/10/08
Reviewed Date: 12/08/08
Academic Personnel Records Policy
Basis of Policy
Board of Regents policy (RP-1.1.1) states that:
- The Board of Regents employs a staff and faculty who have the professional competence to develop and operate the University's programs (Board of Regents).
Policy
Consistent with being a world-renowned academic health science center, the University of Nebraska Medical Center (UNMC) assures the professional competence of its faculty by verifying faculty credentials before or upon employment and by regularly updating faculty personnel files to document current professional qualifications.
Within the framework of this policy, primary accountability for the accuracy and timeliness of faculty credentialing rests with the deans of each of the colleges and the directors of each of the institutes.
Definitions
Academic credentialing is the process of verifying academic preparation and other characteristics that qualify an individual for appointment as a member of the UNMC faculty. Academic credentialing is completed before or upon employment and is an ongoing process following employment.
Faculty personnel records are documents that provide evidence of professional qualifications and faculty personnel actions.
Professional practice credentialing is the process of verifying the licensure, certification and all other information pertinent to professional health practice as a member of the UNMC faculty.
Specific Requirements for Academic Faculty Records
- Credential Verification Before or Upon Employment
- The following documents are to be obtained and verified before or upon the employment of new UNMC faculty:
- Curriculum Vita at Hire
- Letters of Reference
- Evidence of Degree
- Evidence of Licensure
- Background Check
- Human Resources and SAP Records
- Human Resources shall act as the official institutional custodian for certain employment records including: I-9’s, W-4’s and other tax records, benefits elections, disciplinary actions, salary increase exception forms, and related records. Some of the information contained in these original documents will be stored electronically in SAP. When changes are made in these records, units are responsible for submitting updated copies to Human Resources.
- Faculty Records Subsequent to Employment
- Each college or institute shall develop an internal procedure for acquiring and maintaining faculty personnel records. These procedures shall include at least the following: list of records, file location(s) of records, position responsible for obtaining and filing records, frequency with which records are to be updated (for example, annually for CV’s and evaluations).
Form of Faculty Records
Faculty records may be maintained either in printed or electronic form.
Location and Custody of Faculty Records
Other than for records maintained by Human Resources, college deans and institute directors shall determine the location and custody of faculty records.
Additional Information
- Any questions about this policy should be referred to the Office of the Vice Chancellor for Academic Affairs or to the Office of Academic Services
- UNMC Policy No. 8009, Contracts
- UNMC Policy No. 6056, Retention and Destruction/Disposal of Private and Confidential Information Policy
- Executive Memorandum No. 29, Policy on Records Management
This page maintained by mh.