Regulations on the Use of University Facilities and Grounds

Human Resources

Safety/Security

Research Compliance

Compliance

Privacy/Information Security

Business Operations

Intellectual Property

General Accounting | SBIR/STTR Program Participation | Supplemental Compensation Plan | Facilities Management/Planning | Purchasing | Public Affairs | Facility Identification | Serving Alcoholic Beverages | Travel and Reimbursement | State Vehicles | Reproducing Copyrighted Materials | Bank Card Processing | Student Training Agreement | Volunteer | Cash Handling | Fraud | Assigning Research Lab Space | Space Scheduling and Fundraising | Academic Personnel Records | Cellular Phone | Off-campus Graphic Design and Related Printing | Off-campus Photography | Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space | Secondary Logos | Social Media | Sensitive Equipment Tracking | International Visitors | Accounts Receivable Management | Regulations on the Use of University Facilities and Grounds

Policy No: 6085
Effective Date: 12/13/18
Revised Date:
Reviewed Date:

Regulations on the Use of University Facilities and Grounds

Scope

This policy provides guidance for the scheduling and conduct of events and activities at the University of Nebraska Medical Center (UNMC) which are not regularly scheduled courses under the aegis of the UNMC colleges and their respective dean’s office.

This policy applies to all UNMC buildings, facilities, grounds, and spaces in Omaha owned or controlled by the University and extends to members of the academic community, including guests of the University, and members of the general public lawfully present on University premises. This policy does not include buildings owned by the University but leased to another organization (e.g. Nebraska Medicine). UNMC campuses in Lincoln and Kearney fall under policies governed by the University of Nebraska-Lincoln and the University of Nebraska at Kearney, respectively. Campus locations in Scottsbluff/Gering and Norfolk are leased spaces and fall under policies of the owners of those properties.

Policy Statement

In accordance with BOR policy 6.4.10 and in order to optimize the use of University facilities and grounds by students, faculty, staff, and community members, the University reserves the right to regulate the use of its own property. Nothing in this policy is intended to infringe upon the First Amendment rights of students, faculty, staff, or community members.

Reason for Policy

It is the intent of the University to fulfill its mission of teaching, clinical care, research, and public service. In order to avoid disruption of the normal activities needed to carry out its mission, the University shall control access to University land and buildings.

Procedures

Although UNMC property is not open to unrestricted public access, many spaces are available for use by faculty and staff, students, student groups, and members of the public, with appropriate approval and when scheduled in advance. It is the policy of the University of Nebraska Medical Center that spaces in its facilities offer a positive, safe environment for faculty, staff, students, patients and visitors. The primary purpose of these facilities is to conduct the business of UNMC’s education, research, clinical and public service missions.

UNMC endeavors to provide reasonable and equitable access for responsible individuals, groups, and organizations when, in the judgment of the University, such use:

(a) will not interfere with the academic mission of the University;
(b) will not pose undue risk to faculty, staff, students, patients, visitors or property; and
(c) may be reasonably accommodated on/in university property and within capabilities of institutional personnel and resources.

Requesting Approval to Use University Property Classified as a Designated Public Forum Area or Facility

Designated Public Forums have been designated as open for expressive applications to the campus community and the community at large.

All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Designated Public Forum (see Definitions) will submit a completed Application for Facility Use form to UNMC Room Scheduling sufficiently in advance, with a recommendation of thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity.

Individuals or groups wishing to use an outdoor facility or area otherwise classified as a Non-Public Forum Area, may request the space be temporarily noted as a Designated Public Forum Area or Facility and treated as such. Such a request must be made with the appropriate scheduling authority sufficiently in advance, with a recommendation of thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. The request will be reviewed to identify any likelihood for disruption of the normal activities of the University. The authority to grant the temporary designation rests with the Vice Chancellor for Business, Finance and Business Development or their designee.

The thirty (30) or more business day reservation recommendation may be adjusted for activities that could not reasonably be planned that far in advance at the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee.

A Facilities License Agreement (the “Agreement”) between a Third Party and the University is required for Third Parties wishing to use University facilities classified as a Designated Public Forum. An executed copy of the Agreement, signed by authorized representatives from the Third Party and the University, should be returned to the University a minimum of ten (10) business days before the activity.

At the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee, students, faculty, staff, and University groups who wish to use a Designated Public Forum may be asked to complete a Facilities License Agreement.

Designated Public Forums are subject to reasonable time, place, and manner restrictions on exercise of the right of free expression as a means of preserving the safe and orderly operation of the campus.

Requesting Approval to Use University Property Classified as a Limited Public Forum Area or Facility

Limited Public Forums may be designated by the University for use by particular groups or limited to particular types of speech, as long as the limitations are reasonable and viewpoint-neutral.

All individuals or groups, including UNMC students, faculty, staff, and University Groups, wishing to use University facilities classified as a Limited Public Forum (see Definitions) will submit a completed Application for Facility Use form to the appropriate scheduling authority sufficiently in advance, with a recommendation of thirty (30) or more business days before the activity, and provide all information required for administrative review of the proposed activity. Those rooms scheduled by Central Room Scheduling are listed here. Other available “limited public area or facility” rooms available for scheduling – as well as the appropriate person to schedule those rooms – are listed here. The thirty (30) or more business day reservation recommendation may be adjusted for activities that could not reasonably be planned that far in advance at the discretion of the Vice Chancellor for Business, Finance and Business Development or their designee.

A Facilities License Agreement (the “Agreement”) between a Third Party and the University is required for Third Parties wishing to use University facilities classified as a Limited Public Forum. An executed copy of the Agreement, signed by authorized representatives from the Third Party and the University, should be returned to the University a minimum of 10 business days before the activity.

At the discretion of Vice Chancellor for Business, Finance and Business Development or their designee, students, faculty, staff, and University groups who wish to use a Limited Public Forum may be asked to complete a Facilities License Agreement.

Minimum Requirements for Use of University Property

All parties wishing to utilize University facilities and grounds agree to comply with the following conditions; failure to agree to these conditions will result in a denial of permission to use the facilities:
The event will not disrupt the normal flow of pedestrian and/or motorized traffic unless written approval has been granted by the University. B. The Requester will ensure that the event remains non-disruptive to the public peace and order of the University and understands that the University may take action deemed appropriate to preserve the public order and protect University property. C. The Requester acknowledges that they are responsible for any damages that occur as a result of their use of University property. D. The Requester will pay all applicable facility fees and/or other charges incurred by the University in opening an area to the Requester. E. The Requester will be responsible for paying charges for adequate security at any event; the degree of security needed shall be determined in good faith by UNMC Security and shall be arranged by the University. F. The Requester has read and will comply with the Regulations on the Use of University Facilities and Grounds policy, including all appendices. G. The Requester shall not use or display any University logo, trademark, servicemark (“Mark” and collectively the “Marks”) and/or other indicia designated by the University as a source identifier, unless expressly authorized in writing by the University. Any use of a University Mark by the Requester shall be subject to the applicable provisions contained in the University’s Board of Regents Policies and the standards established by the University’s Identity Standards and UNMC brand standards. Any unauthorized use of University Marks is expressly prohibited. Requester shall not advertise or announce an event held on University property in any manner that would suggest that the event is endorsed or sponsored by the University unless expressly authorized in writing by UNMC.