Sensitive Equipment Tracking: Difference between revisions
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<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | <td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | ||
width="20">[[Intellectual Property]]</td> | width="20">[[Intellectual Property]]</td> | ||
<td style="border-bottom:2px solid #A3B1BF" width="3"> </td> | |||
<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF" | |||
width="20">[[Faculty]]</td> | |||
</tr> | </tr> | ||
</table> | </table> | ||
<br /> | <br /> | ||
[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[ | [[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Bank Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling and Fundraising]] | [[Academic Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]] | [[International Visitors]] | [[Accounts Receivable Management]] | [[Internal Audit]] | [[Regulations on the Use of University Facilities and Grounds]] | ||
<br /><br /> | <br /><br /> | ||
Policy No: '''6082'''<br /> | Policy No: '''6082'''<br /> | ||
Effective Date: '''02/25/13'''<br /> | Effective Date: '''02/25/13'''<br /> | ||
Revised Date: <br /> | Revised Date: <br /> | ||
Reviewed Date: ''' | Reviewed Date: ''' ''' <br /> | ||
<big>'''Sensitive Equipment Tracking Policy</big><br /> | <big>'''Sensitive Equipment Tracking Policy</big><br /> | ||
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== Basis for Policy == | == Basis for Policy == | ||
It is the policy of the University of Nebraska Medical Center (UNMC) to track the lifecycle of all sensitive equipment in a central database so that in the event of theft, employee separation or other events UNMC shall have knowledge of the condition and location of the sensitive equipment. | It is the policy of the University of Nebraska Medical Center (UNMC) to track the lifecycle of all sensitive equipment in a central database so that in the event of theft, employee separation or other events UNMC shall have knowledge of the condition and location of the sensitive equipment. | ||
*[ | *[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf?la=en University of Nebraska Policy On Sensitive Equipment] | ||
*UNMC Policy No. 6051, [[Computer Use/Electronic Information|Computer Use and Electronic Information Security]] | *UNMC Policy No. 6051, [[Computer Use/Electronic Information|Computer Use and Electronic Information Security]] | ||
*UNMC Policy No. 6056, [[Confidential Information|Retention and Destruction/Disposal of Private and Confidential Information]] | *UNMC Policy No. 6056, [[Confidential Information|Retention and Destruction/Disposal of Private and Confidential Information]] | ||
== Policy == | == Policy == | ||
#This policy does not apply to cellphones. | #This policy does not apply to cellphones. | ||
#This policy does not apply to capital assets. Capital Asset tracking is covered by the [http://info.unmc.edu/ | #This policy does not apply to capital assets. Capital Asset tracking is covered by the [http://info.unmc.edu/management/finance/general-accounting/information-manual/index.html Accounting Information Manual] through the General Accounting Office. | ||
#Departments are responsible for defining an internal process to ensure sensitive equipment in their area is tracked appropriately. | #Departments are responsible for defining an internal process to ensure sensitive equipment in their area is tracked appropriately. | ||
#Sensitive equipment will be tracked for its entire lifecycle (from time of purchase to disposal). | #Sensitive equipment will be tracked for its entire lifecycle (from time of purchase to disposal). | ||
#An owner will be assigned to each sensitive equipment item and is responsible for safeguarding the equipment. The owner name, contact information and location of sensitive equipment will be recorded in the Asset Management System. | #An owner will be assigned to each sensitive equipment item and is responsible for safeguarding the equipment. The owner name, contact information and location of sensitive equipment will be recorded in the Asset Management System. | ||
#The owner and status of the equipment will be kept current. | #The owner and status of the equipment will be kept current. | ||
#Sensitive equipment transfers and disposals will be treated in accordance with the ITS Procedure [ | #Sensitive equipment transfers and disposals will be treated in accordance with the ITS Procedure [https://info.unmc.edu/its-security/policies/procedures/life-cycle.html Lifecycle Management of Laptops and PC Towers]. The record of the sensitive equipment in the Asset Management System shall be updated accordingly. | ||
#All UNMC purchased sensitive equipment, must be affixed with a “Property of University of Nebraska Medical Center” tag provided by the Controller’s Office. See the related procedure [ | #All UNMC purchased sensitive equipment, must be affixed with a “Property of University of Nebraska Medical Center” tag provided by the Controller’s Office. See the related procedure [https://info.unmc.edu/management/finance/controller/sensitive-items/property-tags.html Sensitive Equipment Tag Placement]. | ||
#This policy applies to all sensitive items including those obtained through grant transfers and employee reimbursement. | #This policy applies to all sensitive items including those obtained through grant transfers and employee reimbursement. | ||
== Definitions == | == Definitions == | ||
'''''Sensitive equipment''''' is defined as those items that are susceptible to theft and that may contain private and confidential information. This specifically includes: Laptop computers, iPads, tablets and off campus desktop computers. This policy does not include cellphone or capital assets.<br /> | '''''Sensitive equipment''''' is defined as those items that are susceptible to theft and that may contain private and confidential information. This specifically includes: Laptop computers, iPads, tablets and off campus desktop computers. This policy does not include cellphone or capital assets.<br /> | ||
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'''''Capital asset''''' is defined as moveable equipment that costs over $5,000 and has a useful life of greater than one year. | '''''Capital asset''''' is defined as moveable equipment that costs over $5,000 and has a useful life of greater than one year. | ||
== Additional Information == | == Additional Information == | ||
*For more information, contact the [ | *For more information, contact the [mailto:mhrncirik@unmc.edu Assistant Vice Chancellor for Business and Finance and Controller] | ||
*UNMC Policy No. 6051, [[Computer Use/Electronic Information|Computer Use and Electronic Information Security]] | *UNMC Policy No. 6051, [[Computer Use/Electronic Information|Computer Use and Electronic Information Security]] | ||
*UNMC Policy No. 6056, [[Confidential Information|Retention and Destruction/Disposal of Private and Confidential Information]] | *UNMC Policy No. 6056, [[Confidential Information|Retention and Destruction/Disposal of Private and Confidential Information]] | ||
*[ | *[https://info.unmc.edu/its-security/policies/procedures/life-cycle.html Lifecycle Management of Laptops and PC Towers]. | ||
*[ | *[https://info.unmc.edu/management/finance/controller/sensitive-items/property-tags.html Sensitive Equipment Tag Placement]. | ||
This policy maintained by [ | *[https://nebraska.edu/-/media/unca/docs/offices-and-policies/policies/board-governing-documents/board-of-regents-policies.pdf?la=en University of Nebraska Policy On Sensitive Equipment] | ||
This policy maintained by [mailto:dpanowic@unmc.edu dkp]. | |||
Latest revision as of 13:40, July 26, 2023
| Human Resources | Safety/Security | Research Compliance | Compliance | Privacy/Information Security | Business Operations | Intellectual Property | Faculty |
General Accounting | SBIR/STTR Program Participation | Supplemental Compensation Plan | Facilities Management/Planning | Purchasing | Public Affairs | Facility Identification | Serving Alcoholic Beverages | Travel and Reimbursement | State Vehicles | Reproducing Copyrighted Materials | Bank Card Processing | Student Training Agreement | Volunteer | Cash Handling | Fraud | Assigning Research Lab Space | Space Scheduling and Fundraising | Academic Personnel Records | Cellular Phone | Off-campus Graphic Design and Related Printing | Off-campus Photography | Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space | Secondary Logos | Social Media | Sensitive Equipment Tracking | International Visitors | Accounts Receivable Management | Internal Audit | Regulations on the Use of University Facilities and Grounds
Policy No: 6082
Effective Date: 02/25/13
Revised Date:
Reviewed Date:
Sensitive Equipment Tracking Policy
Basis for Policy
It is the policy of the University of Nebraska Medical Center (UNMC) to track the lifecycle of all sensitive equipment in a central database so that in the event of theft, employee separation or other events UNMC shall have knowledge of the condition and location of the sensitive equipment.
- University of Nebraska Policy On Sensitive Equipment
- UNMC Policy No. 6051, Computer Use and Electronic Information Security
- UNMC Policy No. 6056, Retention and Destruction/Disposal of Private and Confidential Information
Policy
- This policy does not apply to cellphones.
- This policy does not apply to capital assets. Capital Asset tracking is covered by the Accounting Information Manual through the General Accounting Office.
- Departments are responsible for defining an internal process to ensure sensitive equipment in their area is tracked appropriately.
- Sensitive equipment will be tracked for its entire lifecycle (from time of purchase to disposal).
- An owner will be assigned to each sensitive equipment item and is responsible for safeguarding the equipment. The owner name, contact information and location of sensitive equipment will be recorded in the Asset Management System.
- The owner and status of the equipment will be kept current.
- Sensitive equipment transfers and disposals will be treated in accordance with the ITS Procedure Lifecycle Management of Laptops and PC Towers. The record of the sensitive equipment in the Asset Management System shall be updated accordingly.
- All UNMC purchased sensitive equipment, must be affixed with a “Property of University of Nebraska Medical Center” tag provided by the Controller’s Office. See the related procedure Sensitive Equipment Tag Placement.
- This policy applies to all sensitive items including those obtained through grant transfers and employee reimbursement.
Definitions
Sensitive equipment is defined as those items that are susceptible to theft and that may contain private and confidential information. This specifically includes: Laptop computers, iPads, tablets and off campus desktop computers. This policy does not include cellphone or capital assets.
Capital asset is defined as moveable equipment that costs over $5,000 and has a useful life of greater than one year.
Additional Information
- For more information, contact the Assistant Vice Chancellor for Business and Finance and Controller
- UNMC Policy No. 6051, Computer Use and Electronic Information Security
- UNMC Policy No. 6056, Retention and Destruction/Disposal of Private and Confidential Information
- Lifecycle Management of Laptops and PC Towers.
- Sensitive Equipment Tag Placement.
- University of Nebraska Policy On Sensitive Equipment
This policy maintained by dkp.