Cellular Device: Difference between revisions

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Privacy/Information Security

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Faculty

Cellular Device Policy

Basis of Policy

The University of Nebraska Medical Center (UNMC) established a cellular device policy to provide uniform guidelines for the use and procurement of University-provided cellular devices in a manner consistent with U.S. Internal Revenue Service Code policy.

Policy

University-provided cellular devices may be assigned to employees when a documented business need exists and the device is necessary to support University operations. Business needs may include, but are not limited to:

Improving customer service and responsiveness;
Enhancing operational efficiency and business continuity;
Supporting safety and security functions;
Facilitating communication while employees are traveling or performing duties away from their primary work location; or
Providing reliable communication for employees who are required to be available outside of normal business hours as a condition of their employment.

A cellular device may be assigned when its use is determined to be more effective or operationally necessary than relying solely on fixed office communication methods.

Requests for University-provided cellular devices must include a documented business justification and be approved by the appropriate department chair, center director, dean, assistant vice chancellor, or higher authority.

Auxiliary Services is responsible for administering the UNMC’s cellular device program, including establishing standard device types, service plans, approved accessories, and procurement processes to promote operational efficiency, cost effectiveness, security, and consistent program administration.

Auxiliary Services will periodically conduct reviews of the University's cellular device program in collaboration with the contracted wireless service provider. These reviews may include device utilization, data usage, service plan optimization and billing analysis.

University-issued cellular devices and associated wireless service must be procured through the University's contracted wireless service provider and coordinated through Auxiliary Services. Exceptions may be approved by the Director of Auxiliary Services when the contracted provider cannot adequately meet the University's operational or coverage requirements.

Following approval, departments must complete the appropriate Cellular Device Order Form through the University's e-procurement system.

Employees are responsible for the proper care, security, and appropriate business use of University-issued cellular devices. Employees must promptly report lost or stolen devices in accordance with UNMC’s procedures.

Employees are responsible for operating University vehicles and other potentially hazardous equipment in a safe and prudent manner. Employees must comply with all applicable laws and University policies regarding the use of cellular devices while operating vehicles or equipment. The use of handheld cellular devices while driving is prohibited except where permitted by law and when using approved hands-free technology.

Additional Information

UNMC Auxiliary Services, 402-559-5315
Annex 22, 601 South Saddle Creek Road

This page maintained by mh.

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 width="20">[[Intellectual Property]]</td>
+<td style="border-bottom:2px solid #A3B1BF" width="3">&#160;</td>
+<td style="padding:0.5em; background-color:#e5e5e5; font-size:90%; line-height:0.95em; border:1px solid #A3B1BF; border-bottom:solid 2px #A3B1BF"
+width="20">[[Faculty]]</td>
 </tr>
 </table>
 <br />
-[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Credit Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling]] | [[International Health Education]] | [[Faculty Personnel Records]] | [[Cellular Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]]
+[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Bank Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling and Fundraising]] | [[Academic Personnel Records]] | [[Cell Phone|Cellular Device]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]] | [[International Visitors]] | [[Accounts Receivable Management]] | [[Internal Audit]] | [[Regulations on the Use of University Facilities and Grounds]]
-<br /><br />POLICY NO: '''6076'''<br />
-EFFECTIVE DATE: '''09/10/08'''<br />
-REVISED DATE: '''09/22/08'''<br />
-REVIEWED DATE: '''09/03/08'''
 <br /><br />
+Policy No.: '''6076'''<br />
+Effective Date: '''09/10/08'''<br />
+Revised Date: ''' 07/21/26'''<br />
+Reviewed Date: '''07/21/26'''<br />
-<big>Cellular Phone Policy</big>
+'''<big>Cellular Device Policy</big>'''<br />
+== Basis of Policy ==
+The University of Nebraska Medical Center (UNMC) established a cellular device policy to provide uniform guidelines for the use and procurement of University-provided cellular devices in a manner consistent with U.S. Internal Revenue Service Code policy.
+== Policy ==
+University-provided cellular devices may be assigned to employees when a documented business need exists and the device is necessary to support University operations. Business needs may include, but are not limited to:
+* Improving customer service and responsiveness;
+* Enhancing operational efficiency and business continuity;
+* Supporting safety and security functions;
+* Facilitating communication while employees are traveling or performing duties away from     their primary work location; or
+* Providing reliable communication for employees who are required to be available     outside of normal business hours as a condition of their employment.
+A cellular device may be assigned when its use is determined to be more effective or operationally necessary than relying solely on fixed office communication methods.
+Requests for University-provided cellular devices must include a documented business justification and be approved by the appropriate department chair, center director, dean, assistant vice chancellor, or higher authority.
-== Basis of Policy ==
+Auxiliary Services is responsible for administering the UNMC’s cellular device program, including establishing standard device types, service plans, approved accessories, and procurement processes to promote operational efficiency, cost effectiveness, security, and consistent program administration.
+Auxiliary Services will periodically conduct reviews of the University's cellular device program in collaboration with the contracted wireless service provider. These reviews may include device utilization, data usage, service plan optimization and billing analysis.
+University-issued cellular devices and associated wireless service must be procured through the University's contracted wireless service provider and coordinated through Auxiliary Services. Exceptions may be approved by the Director of Auxiliary Services when the contracted provider cannot adequately meet the University's operational or coverage requirements.
-The University of Nebraska Medical Center (UNMC) established a cellular phone policy to provide uniform guidelines for the use and procurement of University-provided cellular phones in a manner consistent with U.S. Internal Revenue Service Code and UNMC Policy No. 5000, [[Purchasing | Purchasing Policy]].
+Following approval, departments must complete the appropriate Cellular Device Order Form through the University's e-procurement system.
-== Policy ==
+Employees are responsible for the proper care, security, and appropriate business use of University-issued cellular devices. Employees must promptly report lost or stolen devices in accordance with UNMC’s procedures.
-Cellular telephones may be provided to certain UNMC employees to conduct activities incident to their University employment that either cannot be conducted on a land-line telephone or for which it would be inefficient to use a land-line telephone. Such activities can include improving customer service, enhancing business efficiency, and providing safety and/or security.  Cellular phones may be required to be carried by certain UNMC employees who are required to be available 24/7 by their supervisor as a condition of employment.
+Employees are responsible for operating University vehicles and other potentially hazardous equipment in a safe and prudent manner. Employees must comply with all applicable laws and University policies regarding the use of cellular devices while operating vehicles or equipment. The use of handheld cellular devices while driving is prohibited except where permitted by law and when using approved hands-free technology.
-Requests for cellular phones, including a statement of the business need, must be approved at the level of a department chair, center director, dean, assistant vice chancellor or above. UNMC cellular phones and service are provided solely through a contract with a wireless cellular contractor through the UNMC Procurement Office; exceptions may be granted by the UNMC Procurement Manger only if coverage is not adequate through the contractor.
+== Additional Information ==
+*[mailto:cellphones@unmc.edu UNMC Auxiliary Services], 402-559-5315
+*Annex 22, 601 South Saddle Creek Road
-According to the Internal Revenue Service Code, any personal use of an employer-issued phone by the employee may be considered taxable income and subject to withholding taxes. If personal calls are kept to a minimum, the employee is not responsible for any portion of the basic, routine monthly charge for service and plan-allotted minutes. When personal calls/minutes cause the monthly plan minutes to be exceeded, reimbursement for those minutes must be made.
-Employees are responsible for operating vehicles and potentially hazardous equipment in a safe and prudent manner. Therefore, employees must refrain from using cellular phones while operating University vehicles.
-Please address any questions about this policy to the Assistant Vice Chancellor for Business and Finance.<br />
+This page maintained by [mailto:mhurlocker@unmc.edu mh].
-This page maintained by [mailto:dpanowic@unmc.edu dkp].