Cellular Device: Difference between revisions

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Cellular Device Policy

Basis of Policy

The University of Nebraska Medical Center (UNMC) established a cellular device policy to provide uniform guidelines for the use and procurement of University-provided cellular devices in a manner consistent with U.S. Internal Revenue Service Code policy.

Policy

University-provided cellular devices may be assigned to employees when a documented business need exists and the device is necessary to support University operations. Business needs may include, but are not limited to:

Improving customer service and responsiveness;
Enhancing operational efficiency and business continuity;
Supporting safety and security functions;
Facilitating communication while employees are traveling or performing duties away from their primary work location; or
Providing reliable communication for employees who are required to be available outside of normal business hours as a condition of their employment.

A cellular device may be assigned when its use is determined to be more effective or operationally necessary than relying solely on fixed office communication methods.

Requests for University-provided cellular devices must include a documented business justification and be approved by the appropriate department chair, center director, dean, assistant vice chancellor, or higher authority.

Auxiliary Services is responsible for administering the UNMC’s cellular device program, including establishing standard device types, service plans, approved accessories, and procurement processes to promote operational efficiency, cost effectiveness, security, and consistent program administration.

Auxiliary Services will periodically conduct reviews of the University's cellular device program in collaboration with the contracted wireless service provider. These reviews may include device utilization, data usage, service plan optimization and billing analysis.

University-issued cellular devices and associated wireless service must be procured through the University's contracted wireless service provider and coordinated through Auxiliary Services. Exceptions may be approved by the Director of Auxiliary Services when the contracted provider cannot adequately meet the University's operational or coverage requirements.

Following approval, departments must complete the appropriate Cellular Device Order Form through the University's e-procurement system.

Employees are responsible for the proper care, security, and appropriate business use of University-issued cellular devices. Employees must promptly report lost or stolen devices in accordance with UNMC’s procedures.

Employees are responsible for operating University vehicles and other potentially hazardous equipment in a safe and prudent manner. Employees must comply with all applicable laws and University policies regarding the use of cellular devices while operating vehicles or equipment. The use of handheld cellular devices while driving is prohibited except where permitted by law and when using approved hands-free technology.

Additional Information

UNMC Auxiliary Services, 402-559-5315
Annex 22, 601 South Saddle Creek Road

This page maintained by mh.

@@ Line 26: / Line 26: @@
 </table>
 <br />
-[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Bank Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling and Fundraising]] | [[Academic Personnel Records]] | [[Cell Phone]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]] | [[International Visitors]] | [[Accounts Receivable Management]] | [[Internal Audit]] | [[Regulations on the Use of University Facilities and Grounds]]
+[[General Accounting]] | [[SBIR/STTR Program Participation]] | [[Supplemental Compensation Plan]] | [[Facilities Management/Planning]] | [[Purchasing]] | [[Public Affairs]] | [[Facility Identification]] | [[Serving Alcoholic Beverages]] | [[Travel and Reimbursement]] | [[State Vehicles]] | [[Reproducing Copyrighted Materials]] | [[Bank Card Processing]] | [[Student Training Agreement]] | [[Volunteer]] | [[Cash Handling]] | [[Fraud]] | [[Assigning Research Lab Space]] | [[Space Scheduling and Fundraising]] | [[Academic Personnel Records]] | [[Cell Phone|Cellular Device]] | [[Off-campus Graphic Design and Related Printing]] | [[Off-campus Photography]] | [[Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space]] | [[Secondary Logos]] | [[Social Media]] | [[Sensitive Equipment Tracking]] | [[International Visitors]] | [[Accounts Receivable Management]] | [[Internal Audit]] | [[Regulations on the Use of University Facilities and Grounds]]
 <br /><br />
 Policy No.: '''6076'''<br />
 Effective Date: '''09/10/08'''<br />
-Revised Date: ''' 08/04/21'''<br />
+Revised Date: ''' 07/21/26'''<br />
-Reviewed Date: '''08/04/21'''<br />
+Reviewed Date: '''07/21/26'''<br />
-'''<big>Cell Phone Policy</big>'''<br />
+'''<big>Cellular Device Policy</big>'''<br />
 == Basis of Policy ==
-The University of Nebraska Medical Center (UNMC) established a cell phone policy to provide uniform guidelines for the use and procurement of University-provided cell phones in a manner consistent with U.S. Internal Revenue Service Code policy.
+The University of Nebraska Medical Center (UNMC) established a cellular device policy to provide uniform guidelines for the use and procurement of University-provided cellular devices in a manner consistent with U.S. Internal Revenue Service Code policy.
 == Policy ==
-Cell telephones may be provided to certain UNMC employees to conduct activities incident to their University employment that either cannot be conducted on a land-line telephone or for which it would be inefficient to use a land-line telephone. Such activities can include improving customer service, enhancing business efficiency and providing safety and/or security. Cell phones may be required to be carried by certain UNMC employees who are required to be available 24/7 by their supervisor as a condition of employment.<br />
+University-provided cellular devices may be assigned to employees when a documented business need exists and the device is necessary to support University operations. Business needs may include, but are not limited to:
-Requests for cell phones, including a statement of the business need, must be approved at the level of a department chair, center director, dean, assistant vice chancellor or above. UNMC cell phones and service are provided solely through a contract with a wireless contractor through UNMC Auxiliary Services; exceptions may be granted by the UNMC Auxiliary Services Director only if coverage is not adequate through the contractor. <br />
+* Improving customer service and responsiveness;
+* Enhancing operational efficiency and business continuity;
+* Supporting safety and security functions;
+* Facilitating communication while employees are traveling or performing duties away from     their primary work location; or
+* Providing reliable communication for employees who are required to be available     outside of normal business hours as a condition of their employment.
+A cellular device may be assigned when its use is determined to be more effective or operationally necessary than relying solely on fixed office communication methods.
+Requests for University-provided cellular devices must include a documented business justification and be approved by the appropriate department chair, center director, dean, assistant vice chancellor, or higher authority.
+Auxiliary Services is responsible for administering the UNMC’s cellular device program, including establishing standard device types, service plans, approved accessories, and procurement processes to promote operational efficiency, cost effectiveness, security, and consistent program administration.
+Auxiliary Services will periodically conduct reviews of the University's cellular device program in collaboration with the contracted wireless service provider. These reviews may include device utilization, data usage, service plan optimization and billing analysis.
+University-issued cellular devices and associated wireless service must be procured through the University's contracted wireless service provider and coordinated through Auxiliary Services. Exceptions may be approved by the Director of Auxiliary Services when the contracted provider cannot adequately meet the University's operational or coverage requirements.
+Following approval, departments must complete the appropriate Cellular Device Order Form through the University's e-procurement system.
+Employees are responsible for the proper care, security, and appropriate business use of University-issued cellular devices. Employees must promptly report lost or stolen devices in accordance with UNMC’s procedures.
-Once approval has been obtained, employees must fill out the Cell Phone Order Form in the e-procurement system to proceed.<br />
+Employees are responsible for operating University vehicles and other potentially hazardous equipment in a safe and prudent manner. Employees must comply with all applicable laws and University policies regarding the use of cellular devices while operating vehicles or equipment. The use of handheld cellular devices while driving is prohibited except where permitted by law and when using approved hands-free technology.
-Employees are responsible for operating vehicles and potentially hazardous equipment in a safe and prudent manner. Therefore, employees must refrain from using cell phones while operating University vehicles.
 == Additional Information ==
-*[mailto:cellphones@unmc.edu UNMC Auxiliary Services], 402-559-5315 or 402-554-2337
+*[mailto:cellphones@unmc.edu UNMC Auxiliary Services], 402-559-5315
-*Annex 22, Materials Management, 601 South Saddle Creek Road
+*Annex 22, 601 South Saddle Creek Road
 This page maintained by [mailto:mhurlocker@unmc.edu mh].