Off-campus Photography

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General Accounting | SBIR/STTR Program Participation | Supplemental Compensation Plan | Facilities Management/Planning | Purchasing | Public Affairs | Facility Identification | Serving Alcoholic Beverages | Travel and Reimbursement | State Vehicles | Reproducing Copyrighted Materials | Bank Card Processing | Student Training Agreement | Volunteer | Cash Handling | Fraud | Assigning Research Lab Space | Space Scheduling and Fundraising | Academic Personnel Records | Cellular Phone | Off-campus Graphic Design and Related Printing | Off-campus Photography | Tax Exempt Financing and Tracking of Both Qualified Use and Non-Qualified Use of Research Space | Secondary Logos | Social Media | Sensitive Equipment Tracking | International Visitors | Accounts Receivable Management | Internal Audit | Regulations on the Use of University Facilities and Grounds

Policy No: 6078
Effective Date: 04/01/10
Revised Date:
Reviewed Date:

Policy for Off-campus Photography

Basis

August 2009, the University of Nebraska Medical Center unveiled a new graphic identity intended to convey purposeful, strategic messages to all audiences. Through this process, it is UNMC's intent to ensure that photography representing UNMC is consistent with the UNMC brand. UNMC has identified preferred vendors to ensure that UNMC's brand is protected at pre-negotiated rates. The following policy is designed to ensure that all campus units, centers, departments, sections, other administrative areas and individuals requiring photography do so within the brand framework.

Policy

Off-campus photography services must be contracted with one of our preferred vendors to ensure compliance with UNMC brand standards. Use of photographers for ceremonial events, such as commencement, hoodings and white coat ceremonies, may be exempted from this policy, but Public Relations should be consulted first. For photography needs, it is recommended that on-campus departments and vendors contact Public Relations. If the need is beyond what Public Relations can provide, PR can assist the campus units in finding the appropriate preferred vendor for the job.

When a UNMC entity wishes to utilize an outside vendor to take photography (see above exception), they must utilize one of our preferred vendors. Reimbursement will be denied for those in violation of this policy. To allow the use of an outside vendor, a purchase requisition should be prepared by the requesting campus unit and approved by Public Relations, before any work is to be done with an outside vendor. After approval, the purchase requisition would be sent to Purchasing for the processing of a purchase order.

For a list of the preferred vendors, visit the branding resources Web site.

Any questions about this policy should be referred to Public Relations.

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