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Policy No.: 6076
Effective Date: 09/10/08
Revised Date: 05/16/24
Reviewed Date: 05/16/24

Cellular Device Policy

Basis of Policy

The University of Nebraska Medical Center (UNMC) established a cellular device policy to provide uniform guidelines for the use and procurement of University-provided cellular devices in a manner consistent with U.S. Internal Revenue Service Code policy.

Policy

University-provided cellular devices may be assigned to employees when a documented business need exists and the device is necessary to support University operations. Business needs may include, but are not limited to:

• Improving customer service and responsiveness;
• Enhancing operational efficiency and business continuity;
• Supporting safety and security functions;
• Facilitating communication while employees are traveling or performing duties away from their primary work location; or
• Providing reliable communication for employees who are required to be available outside of normal business hours as a condition of their employment.

A cellular device may be assigned when its use is determined to be more effective or operationally necessary than relying solely on fixed office communication methods.

Requests for University-provided cellular devices must include a documented business justification and be approved by the appropriate department chair, center director, dean, assistant vice chancellor, or higher authority.

Auxiliary Services is responsible for administering the UNMC’s cellular device program, including establishing standard device types, service plans, approved accessories, and procurement processes to promote operational efficiency, cost effectiveness, security, and consistent program administration.

Auxiliary Services will periodically conduct reviews of the University's cellular device program in collaboration with the contracted wireless service provider. These reviews may include device utilization, data usage, service plan optimization and billing analysis.

University-issued cellular devices and associated wireless service must be procured through the University's contracted wireless service provider and coordinated through Auxiliary Services. Exceptions may be approved by the Director of Auxiliary Services when the contracted provider cannot adequately meet the University's operational or coverage requirements.

Following approval, departments must complete the appropriate Cellular Device Order Form through the University's e-procurement system.

Employees are responsible for the proper care, security, and appropriate business use of University-issued cellular devices. Employees must promptly report lost or stolen devices in accordance with UNMC’s procedures.

Employees are responsible for operating University vehicles and other potentially hazardous equipment in a safe and prudent manner. Employees must comply with all applicable laws and University policies regarding the use of cellular devices while operating vehicles or equipment. The use of handheld cellular devices while driving is prohibited except where permitted by law and when using approved hands-free technology.

Additional Information

• UNMC Auxiliary Services, 402-559-5315
• Annex 22, 601 South Saddle Creek Road

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