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Policy No: 6091
Effective Date: draft
Revised Date:
Reviewed Date:

Student Fee Administration Policy

Basis for Policy

All student fees must be initiated and administered in accordance with Board of Regents Policy 5.9, Student Fees, and all applicable UNMC policies.

Each college or administrative unit shall maintain a copy of all documentation describing the purpose of each student fee, in addition to the copy maintained by Academic Affairs.

Monitoring Requirements for Expenditures and Fund Balances

The official name for student fees is “University Program and Facilities Fees” (UPFF). An independent, periodic review of student fee accounts is required.

Expenditures

The UNMC Budget Office is responsible for performing an annual review of the UPFF Fund B Student Health fee and the Academic Affairs Finance Office is responsible for performing an annual review of the UPFF Fund B Center for Healthy Living fee. These reviews will be conducted to ensure expenditure activity is related solely to the student fee purpose of the cost center. An annual report will be provided for each review to Academic Affairs and Business & Finance to support the Board of Regents agenda item on UPFF Fund B rates.

The Academic Affairs Finance Office will perform an annual review of all other student fees including UPFF Fund A, to ensure expenditure activity is related solely to the student fee purpose of the cost center. If salary and benefit costs are identified as being funded from the fee, the college or administrative unit will be required to identify the service being provided to ensure compliance with policy. This annual review will involve a sampling of student fee cost centers associated with each of the colleges and other central administrative units. Annual report provided in writing to Academic Affairs, Business & Finance, and Student Success leadership upon completion.

Balances

The Academic Affairs Finance Office will annually monitor fund balances in student fee cost centers to ensure fee amounts being charged to students are at an appropriate level, that fund balances on hand are not excessive due to surpluses built over time, and to confirm evidence of a detailed plan for the use of large fund balances is in place. An annual report of this review will be provided in writing to Academic Affairs, Business & Finance, and Student Success leadership.

Additional Information

• Contact Student Success Administration,
• Contact Academic Affairs Finance Office,
• Contact Budget Office at 402-559-4220
• Board of Regents Policy 5.9, Student Fees

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